TASHA A. STEWART

**** ******* ***

Laurel, MD ***23

240-***-****

ad0wds@r.postjobfree.com

SUMMARY OF QUALIFICATIONS & SKILLS:

Receives, screens, and routes telephone calls; fax, filing, and photocopying; maintains and updates calendars; schedules appointments, meetings and conferences; performs data entry, purchasing, report analysis, and spreadsheet management; maintains and updates files, manual and electronically; proficient with Microsoft Office. Posses’ excellent communication (both verbal and written), time management and organizational skills; able to multi-task while paying close attention to detail.

EXPERIENCE:

Program Coordinator Assistant III - National Institutes of Health; Bethesda, MD April 2012 – Present

Serves as the Point of Contact (POC) for communications and inquiries regarding office programs all while supporting a team of five doctors/Scientist including PI’s. I also supported a team of 30 in a lab setting while working in the Intramural department. Assist with the on-boarding of new employees and associates to include arranging for office space, phones, and computer accounts prior to arrival; organizes and coordinates staff meetings and conferences via Outlook, Zoom, MS Teams and even create Doodle Polls. Responsible for planning travel utilizing the Concur/CGE government system and processing authorizations and expense reports/vouchers of domestic, foreign, local and sponsored senior level staff including Division Directors, Staff Scientist and PI’s. Track the status of action items in a detailed spreadsheet, prepare documentation including personal and sensitive information for guest researchers’ appointments/renewals; prepare for and execute out-processing/offboarding actions prior to the departure of exiting employees, associates and fellows. Responsible for tracking time and attendance of immediate staff utilizing the ITAS government system and assist with extracting pertinent details from written publications to a detailed spreadsheet. Gather quotes when necessary to obtain equipment/aquisitions or office supplies through the POTS system. Manage Program Analyst and make sure their day to day obligations are met. Practice high and manageable detail orientation, prepare shipping request, update spreadsheets, prepare, collate documents and reports/memos, set up meetings and plan conferences and post upcoming events and functions. Assist in the analyses of survey data and presentation of results as well as assist in the design and implementation of data gathering surveys. Keep abreast of new and updates poilcies or procedures and relay to core staff. Coordinate, book conference rooms and maintain supervisor’s calendar. Implement and maintain an electronic filing system through records management as well as the archiving of dated files.

Administrative Assistant II - ThyssenKrupp Elevator; College Park, MD; January 2011 – April 2012

Provided administrative support, including answering telephones, setting up conference rooms, catered office luncheons, and assisted visitors. Ordered and purchased office supplies as well as elevator and escalator parts and materials. Invoiced customer accounts coordinated with other vendor’s daily. Routed calls to field technicians to assist in helping customers with major or minor problems. Assembled packages and material. Processed time and attendance (T&A) for 25 employees. Maintained busy office calendar. Provided follow-up to customers and immediate staff. Created excel spreadsheets for data input and tracking purposes.

GSA Project Coordinator - American Office / Jones Networking; Washington, DC; May 2008 - Oct 2010

Assisted sales executives with administrative responsibilities. Answered inquiries from customers, vendors and processing department. Submitted quotes to customers. Prepared and submitted requests for proposals (RFPs). Processed orders, confirmed receipt of orders with manufacturers, reviewed acknowledgements, corrected order discrepancies, and provided order status to customers. Prepared and managed project folders and assisted with the preparation of government contract bids.

Training: POTS, NIH Travel System (CONCUR), ITAS, Records Custodian

Education: High School Diploma; Some college credits