Amy C. Hunihan

*** ********* ****, **** #*** Waterbury, CT 06705 203-***-**** ad0t3r@r.postjobfree.com Page 1

Profile

I am a friendly, loyal, and dedicated individual with the ambition to succeed in any given environment. I love to learn and am always up to a challenge, whatever the situation. I get along with others with also working effectively on my own. I seek a position where I can develop and excel while giving my best to an employer.

Flexible and versatile – able to maintain a sense of humor under pressure. Poised and competent with demonstrated ability to easily transcend cultural differences. Thrive in deadline-driven environments. Excellent team-building skills. Skills Summary

Administrative Assistant

Accounts Payable & Receivables

Credit and Collections- Small & Large

Account Balances

Project Coordinator

Computer Savvy

Customer Service

Data Entry

Internet Research

Meeting Coordination

Space Planner

Staffing Coordinator

Trade Show Preparations

Travel Coordinator

Heavy Calendar Management

Computer Skill Summary

Access

Excel

Great Plains

MS Project

MS Teams

MS Visio

Outlook

PowerPoint

Salesforce

SAP

SharePoint

Word/Works

QuickBooks/Peachtree

Zoom

Employment History

KBE CORPORATION – CITY OF WATERBURY PROGRAM MANAGEMENT, WATERBURY, CT FEBRUARY 2022 – PRESENT Project Administrative Coordinator

As Project Coordinator, I support project managers with administrative tasks such as collecting data and tracking project success, scheduling meetings to coordinate project work, providing status updates and monitoring budgets and other financial documents.

• Communicated between customers and internal members regarding project details, including budget, estimates and timeline

• Ensured all teams were properly equipped with necessary requirements and tools; completed projects on time

• Collaborated with field personnel to address and solve on-site issues as needed VARIOUS TEMPORARY ASSIGNMENTS IN CT SEPTEMBER 2021 – JANUARY 2022 Administrative Assistant - Customer Service – Project Coordinator Roles HALEY & ALDRICH, INC – ROCKY HILL, CT JULY 2018 – JULY 2021 Staff Administrative Assistant

• Acted as the “face of the company” by performing front desk/receptionist duties, including greeting all visitors upon arrival and notifying staff; answering the main office phone and route calls with high accuracy to demonstrate culture, values, image, and client service expectations.

• Performed general office managerial duties professionally, including front desk administration tasks, maintaining office equipment to enable the production of high-quality client deliverables on time, and maintaining all common areas, including the front lobby, reception, kitchen/break areas conference rooms.

• Demonstrated professionalism and possess the ability to work well under pressure and changing priorities; deadline and detail-oriented and have a positive “can-do” attitude.

• Delivered administrative support in creating, editing, and producing hard copy documents and electronic deliverables, emphasizing quality control by reviewing documents for adherence to document standards and overall grammatical correctness and consistency.

• Provided support in the areas of travel arrangements, registering for conferences, and maintaining staff accreditations.

• Provided support, such as creating RFP responses and other related documents.

• Assisted with Project administration.

• Scheduled, coordinated, and supported on- or off-site conferences, teleconferences, and web-ex meetings. This includes, but is not limited to, interaction with catering companies and setting up laptops and projection equipment.

• Act as building facilities liaison when any issues arise.

• Successfully take direction and manage multiple priorities with ease.

• Perform other tasks as requested.

PEPSICO INC. – PURCHASE, NY JUNE 2017 – FEBRUARY 2018 As the Administrative Assistant, I provided lead administrative support to the two VP, Sustainability and Sr. Director, Sustainability and R&D Amy C. Hunihan

380 Hitchcock Road, Unit #117 Waterbury, CT 06705 203-***-**** ad0t3r@r.postjobfree.com Page 2

Chief of Staff & corresponding team members.

Duties Include:

• Preparation of documents, correspondence, and presentations

• Maintain calendars, schedule, and organize meetings

• Coordinate and arrange travel plans

• Work on special projects as needed

• Track and process department invoices and accurately reconcile monthly T&E

• Electronic submission and management of agreements and contracts

• Organize & maintain departmental files & supplies PEPSICO INC. – NEW HAVEN, CT JUNE 2015 – JUNE 2017

(Was converted from a contractor to perm employee) Independently manage laboratory and office logistical support, including ordering and maintaining the laboratory and serve as a point of contact for PepsiCo employees, collaborators, universities, and vendors.

• Coordinated deliveries with facility staff following onsite procedure.

• Efficiently resolved outstanding payment matters promptly, evading disruption of work

• Reviewed contracts before submission for legal approval and managed document execution.

• Created a repository system housing confidential files and spreadsheet logs for organized retrieval of information.

• Documented all transactions for transparent tracking of budget spending to be used for forecasting

• Responsible for appropriating funding for projects throughout the year based on actual spending reports and planned forecasting

• Composed and managed budget reports to be utilized in bi-weekly project meetings.

• Provided project updates and participated in period forecast meetings with internal finance partners PEPSICO INC. – NEW HAVEN, CT JUNE 2013 – JUNE 2015

(Contracted through Kelly Services)

Provided administrative support to the Senior Director of Global Research & Development and the R&D Team in New Haven, CT. Maintained calendars, schedules, and travel (domestic & international). Coordinated On and Off-Site Meetings (all logistics). Maintained office distribution lists. Organized/Maintained department files, both electronic and hard copy. Process all purchase order requests, all AP/AR requests, and Vendor Management. Managed & administer T&E expense reporting for (3) Directors. Handled all onboarding and set up of new employees at the New Haven Lab. Handled New Haven meeting room systems and event coordinator. Coordinated needs with PepsiCo Offices (primarily in our Hawthorne & White Plains, NY Offices). Covered other administrators on the team when needed. Other special projects as needed.

TRANSPORTATION GENERAL, DBA METRO TAXI – WEST HAVEN, CT MAY 2012 – MAY 2013 Provide administrative and business support to the President and VP President and support other executive management team members. Maintained President’s calendar -- planned and scheduled meetings, teleconferences, and travel. Negotiated favorable terms and pricing agreements with resorts, vendors, caterers, and other providers for service at special events. Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals. Acted as liaison and maintained open lines of communication among senior executives, middle management and administrative staff.

CONTRACT EMPLOYMENT – WALLINGFORD, CT FEBRUARY 2011 TO JANUARY 2012 Sales Coordinator/Assistant. Innovative Employee Solutions/VBrick Systems Inc. Supported six (6) ISR and one (1) Sales Administration Manager. Responsible for all daily order entry and warrant renewal contracts. Handled customer requests for order status & shipping tracking, and other misc. Requests. Other general office duties are performed when required. Sales Coordinator. Randstad/Haydon-Kerk. Responsible for sale order entry, quoting and high, heavy customer service. Other general office duties are performed when required.

Education

MIDDLESEX COMMUNITY TECHNICAL COLLEGE – MIDDLETOWN, CT Associate degree in Science – Broadcast Communications - Graduated May 1989

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