● Professional experience coordinating a fast-paced environment using organizational, technical, and interpersonal skills.

● Confident and poised with interacting with individuals at all levels.

● Detail-oriented and resourceful in overseeing and completing projects timely.

● Eager to contribute to team success through hard work, attention to detail, and excellent organizational skills. PROFESSIONAL EXPERIENCE

William A. Hazel – Chantilly, VA

Account Payable (Full-Time), April 23 – Present

• Process approximately 3,000 vendor invoices during the month for bi-monthly payment-verify extensions, add vendor numbers, equipment numbers and expense account classification.

• Keep 1 copy of invoice for holding file and disburse original invoice to appropriate personnel for coding and approval.

• Match purchase order with invoice on those invoices not needing to be sent out for approval. Verify dollar amounts.

• Accrue invoices not paid or expensed for the month processed.

• Process and write daily checks as needed or approved.

• Reconcile statements to the customer accounts.

• Get a copy of W-9 from vendor to set them up.

• Miscellaneous duties include relieving at the switchboard & sorting the mail when needed.

• Print report & post report & mail checks out.

Lennar Corporation – Chantilly, VA

Land Coordinator (Full-Time), July 2021 – January 2023

● Processed change orders & work agreements then sent for DocuSign and submitted to Build/Supply Pro.

● Provided administrative support to the executive leadership team on land department matters.

● Processed invoices & coding, sent for signatures, and ran reports.

● Provided internal/ external customer service.

● Coded all manual invoices and ensured proper approval prior to A/P for processing.

● Set up ABR#, Master Trade Partner Agreement, bond, and check requests.

● Processed the bond and bond cancellation.

● Kept track of spreadsheets for bonds, permits, and change orders.

● Responsible for SWPPP management and compliance.

● Received, distributed, and filed all documents (hard copy & electronic) for the department so they can include documentation for ongoing projects and properties under due diligence.

● Managed the Land Portal (contracts, amendments, vendor agreements, proposals, due diligence reports, etc.).

● Sent out vendor packages and reviewed them for compliance before sending them to account for corporate approval.

● Coordinated with accounting in getting vendors approved and set up for ACH payment.

● Data entry of land department invoices to development budgets (non-accounting role).

● Compiled, organized, and filed all land department papers, including invoices & proposals.

● Updated treasurer request spreadsheet for the department needed by treasure as directed by VP’s land department managers

(LOIs, Closing Funds, Bonds, County fees, etc.).

Lennar Corporation – Chantilly, VA

Account Payable Clerk/Coordinator (Full-Time), April 2019 – July 2021

● Coding & scanning all invoices and ensuring proper approval prior to submitting to ROC.

● Created and opened job codes to home sites in JD Edwards, scanning all utility bills into Meta Viewer.

● Closed out utility accounts with multiple municipalities, researched, and processed all utility payments.

● Charged expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.

● Accurately executed daily processes and controls in a timely manner while ensuring company policies are followed.

● Validated, recorded, & mailed checks, and expedited special handling & processed void checks.

● Managed Workbench printed out land pro, deposited checks through Cash Pro (Bank of America), called vendors for W-9, and processed cashier’s checks.

● Maintained and processed all notices to owners to ensure the accuracy of Lien Release prior to releasing payments.

● Managed Build Pro Lien Waivers and ensured they are signed prior to releasing payment on the workbench, answered vendor questions and inquiries with the ability to multitask and deliver projects before the deadline.

● Performed routine administrative functions such as faxing, scanning, and mailing checks, opened & distributed incoming mail daily for all departments.

Arlington County Government Dept. of Parks & Recreation – Arlington, VA Facilities Assistant I (Part-Time, Saturday Only), August 2014 – March 2019

● Provided updates to all guests regarding the progress of the center in an understanding and non-judgmental manner and ensured all participants feel welcomed daily. Maintain an environment that values teamwork, professional growth, and open communications.

● Provided oversight and ensured completion of incident logs, maintained bulletin boards & brochure racks and took the initiative to complete routine tasks that may not be asked by the supervisor.

● Implemented customer-friendly methods to help users leave the building in a timely manner and ensured that scheduled activities are posted in facility rooms and spaces are set up in accordance with scheduled needs.

● Used RecTrac Software to monitor Membership status, entered new clients, checked county e-mail at least twice weekly to stay informed with the information provided by DPR leadership, and entered time into the PRISM system.

● Provided excellent customer service internally/externally, stayed current with activities happening at one center & throughout Arlington County, and performed tasks that involve technology. Interstate Hotels & Resorts – Arlington, VA

Administrative Support/Sales & Use Tax (Full-Time), August 2008 – December 2018

● Ensured compliance with state and local sales & use tax reporting requirements & laws.

● Helped in tax audits, research, and planning & support all functions of tax return preparation, including gathering, organizing information, and mailing returns.

● Handled verbal communication with Managers, Supervisors, Tax Analysts, and hotels.

● Organized, scheduled meetings and appointments for SVP and VP. Booked travel arrangements for VP & processed travel expenses.

● Supported audit function, including compiling documentation from various sources and locations, copying and forwarding to Auditors.

● Managed and coordinated check request procedure from the time check requests are printed to the mailing of checks with tax returns. Mailed returns to the local post office - minimum of 6 times a month.

● Coordinated with Iron Mountain to retrieve and return records as needed and communicate any departmental needs and problems to management as needed. Scanned and uploaded all exemptions back up into Iway.

● Performed routine administrative functions such as faxing, mailing, answering incoming calls, and reserved conference rooms for auditors and meetings.

● Distributed paychecks to employees, opened, sorted, and logged all correspondence, distributed incoming mail daily, and ordered supplies.

● Answered switchboard and greeted customers both internally/externally. Computer Associates – Herndon, VA

Services Accounting Representative (Full-Time), June 2006 – August 2008

● Responsible for reviewing and processing vendor invoices containing labor, expenses, and other costs to capture costs associated with CA Technology Services engagements and provide reimbursements to vendor companies.

● Complied with company policies, CATS Engagement Management Model and other defined processes and procedures, and contractual requirements, investigating and answering incoming inquiries and communicating with customers as necessary, tracking received invoices, reviewing, and validating the legitimacy of the charges, and rebilling accordingly.

● Generated client expense invoices, preparing invoice packages and forwarding them to the client, copying and maintaining appropriate backup in CA services to resolve issues, rebilling, and approval of vendor invoices for payment, and approving vendor invoices and forwarding to AP in New York for payment. Arlington County Government Dept. of Public Works, Water, Sewer & Street Division – Arlington, VA Administrative Assistant (Full-Time), October 2005 – May 2006

• Ensured that information is available and kept up to date such as Arlington County Personnel manual, division’s policies books, and reference material. Also responsible for faxing, copying, and preparing travel training vouchers, making special arrangements upon request.

• Ensured that personnel forms are completed and provided directions or points of contact for their completion, such as training forms, application or driver's checks, new employee checklist forms, and direct deposit forms.

• Independently prepares the performance appraisal forms with designated key elements for the entire division on an ongoing basis, based on the Performance Advisory Report, and supervisory information for annual reviews, anniversary increases, probation certifications, transfers, new hires, exiting of employees, and change in supervisor reviews.

• Provided secretarial assistance to the Plant Engineer and eight Operations and Maintenance Supervisors and acting Division Chief Secretary when needed. Answered telephone calls, greeted visitors and contractors, and handled inquiries & citizen complaints. Dispatched field staff to troubled locations using a two-way radio.

• Generated work orders, work schedules, and reports using a computerized maintenance management system (CMMC- Chief

&MP2). Entering data and developing graphics and reports in a variety of software packages, including MS Word, MS Access, MS Excel, and MP2. Performing data entry for payroll and paycheck distribution. Processing and tracking all County training courses and developing flyers for distributing information to Plant staff. Arlington County Government Dept. of Parks & Recreation – Arlington, VA Registration Office (Full-Time), June 1994 – September 2005

● Provided services to an ethnically and culturally diverse clientele, which are Spanish speakers with limited English.

● Conducted a full range of data entry, fee collection, form distribution/verification, and application processing in support of registration for hundreds of classes, camps, preschools, facility reservations, and other recreation leisure activities using software called RECTRAC.

● Answered telephone calls, greeted citizens and staff, took messages, and provided specific program or general County information to citizens, vendors, or other County agencies. Also, accept payment over the phone and send confirmation.

● Mailed brochures, bike maps, preschool packets, and other information on request and sorted and distributed U.S. postal and interdepartmental mail.

SKILLS

● Notary Public

● JDE Edwards & Build/Supply Pro (Hyphen

Solutions)

● Time & Calendar Management

● View Point (Vista)

● Customer & Client Relations

● Flexibility, Efficiency & Reliable

● Mail & Sort Distribution

● Filing & Data Archiving Spreadsheet

Management

● Teamwork & Responsibility

● 55 WPM & 10,000 Keystrokes

● Scheduling & Meeting Arrangements

● Internal & External Communications

● Travel Coordination & Conference Planning

● Administrative Support & Team Building

● Invoice Processing & Accounting Skills

● Office Administration & Faxing Paperwork

● BanTec, Concur Solutions & Market Basket

● Provided Assistant to SVP, VP, Managers &

Supervisor

● Microsoft Word, Excel, Outlook, PowerPoint &

SharePoint (Iway)

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