Mary Beveridge

408-***-****

acwbpt@r.postjobfree.com

Accomplished and dedicated Executive Assistant with more than 12 years of progressively responsible experience. I have demonstrated success with organizational and prioritization abilities, balancing a diverse workload, and applying excellent communication and creative problem-solving skills.

CORE STRENGTHS

Exceptional rapport with co-workers from diverse professional and cultural backgrounds: able to work independently and as a cooperative team member

Very well organized

Versatile – capable of handling a variety of tasks; Effectively manage any changing responsibilities assigned (Jack of all trades)

Ability to manage priorities

Great work ethic

Start-up company experience (Telecommunications, Optical Networking and Renewable Energy industry)

Sensitive to confidentiality matters

Office and facilities management

Ability to make recommendations for improvements and complete complex assignments on tight deadlines

Sharp, innovative, quick learner; proven ability to adapt quickly to a challenges and to change

I love what I do!

EMPLOYMENT HISTORY

NATURENER USA, LLC – START-UP - (A MORGAN STANLEY COMPANY)

Executive Assistant to President /Chief Executive Officer April 2007 – January 2016

Provide high-level administrative support to the President/Chief Executive Officer of this Renewable Energy company. In addition, assist the C-Level staff members with operational support activities and serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational functions.

Effectively consolidate, prepare and manage President and Executive Team’s ever changing schedule and expense reports

Assisted the CEO and Executive Staff in assigned project based work. Collaborate with other staff members on special projects, as needed, including but not limited to, research, project coordination, and documentation

Review incoming and outgoing correspondence, draft correspondence and other documents using Word

Successfully coordinated company meetings (domestic & international) including presentations and meeting materials, logistics set up and preparation and distribution of agendas

Make travel arrangements for entire company (domestic & international) as well as scheduling private jets

Supported the execution of all corporate events (holiday parties, all hands meetings, off-site meetings…)

Served as a liaison between the President/C-Level Executives and government officials/industry executives and their assistants

Primary liaison with vendors, building management, and service providers

Office Manager

Manage the reception area and all of its functions, and act as first contact for guests

Produce a highly effective organizational and filing system, resulting in easy access to critical information and streamlined office functioning

Manage access to company employees by screening calls and visitors to determine appropriate course of action

Prioritize organizational needs for meetings, time frames & deadlines - Monitor conference room use

Expedite procurement of office supplies

Coordinate all new hire office setups, including updating the company telephone list & distribute new hire V-card

Distribute all office related procedures to new hires via e-mail

Coordinate postal and delivery services, distribute mail and process mailings

Maintain most aspects of day to day office functions. Perform general clerical duties, including: photocopying, scanning, faxing, mailing, and filing

Arrange taxi or car service for clients/visitors as needed

Maintain and coordinate conference call service

Maintain first-responder responsibility for tenant and building issues during office hours, coordinate emergency response to tenant and building issues after hours

Manage on-boarding, internal office moves / adds / changes

Public Relations Coordinator

Maintain a log of all Public Relation inquiries and requests

Maintain support documentation/records of all correspondence related to a public relations function

Coordinate functions (Open Houses, Ground Breaking Ceremonies with political figures)

Keep track of company financial contributions

Accountable for making sure media inquiries and all public relation requests are completed in a timely manner

Save and store event and company/public relations photographs

Save and store video material/productions

Keep track and record all press released on the company

Accountable for making sure company press is released to the proper media

Make sure NaturEner is represented on any landowner occasions/events (birthday celebrations, births, deaths…)

Green Policy Coordinator

Create, initiate and maintain the San Francisco Green Office Policy

Pursue reasonable opportunities to incorporate “green” standards and procedures into all aspects of daily business office practices

Search for “green” office supplies and “certified green” suppliers

Distribute local green city newsletters spare the air day notices to keep employees informed on the latest city requirements

Responsible for making sure new employees are educated on the green office procedures and practices followed by the company

CENTERPOINT BROADBAND TECHNOLOGIES – START-UP

Executive Assistant to CEO, Sr. VP Marketing, Sr. VP Sales October 1999 - 2002

Provide high-level administrative support to the President/Chief Executive Officer of this Optical Networking company. In addition, assisted the Sr. VP Marketing & Sr. VP Sales with operational support activities and serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational functions.

Assisted with board meetings including presentations and meeting materials using Power Point

Organized corporate events

Primary liaison with vendors, building management, and service providers

Arranged and executed extensive travel plans within budgetary limits and significant changes on short notice

Greeted Executive Staff guests

Assisted in comprehensive financial reports for senior management review including expense reports

Streamlined operations and reduced costs by negotiating competitive rates with service providers

Achieved comprehensive administrative processes that improved the efficiency of day-to-day operations

VERILINK – START-UP

Assistant to Sr. VP of Quality/Quality Control Coordinator 1991 -1998

Provided high-level support to the Sr. VP of Quality Control of this Telecommunications company

Contributor to the creation of business procedures to offer a very structured high quality environment both in business and manufacturing

Created comprehensive quality reports to present in the monthly executive staff meetings

Assisted with board meetings, including presentations and meeting materials

Assisted Sr. VP of Quality with the certification process for ISO and BABT

Primary liaison with ISO and BABT subcontracted auditors

EDUCATION

AS DEGREE - HTI TECHNICAL INSTITUTE - El Paso, TX

SKILLS

MS Excel, Word, Power Point, MS Outlook, Publisher, Adobe, Web Browsers (Internet Explorer, Safari, Chrome),

QUICK LEARNER

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