Glenda Tjarks

Executive Legal Administrative Assistant

Webster, TX

acwa5x@r.postjobfree.com - 713-***-****

Experience and Certified Legal Administrative Bilingual with experience managing the office of senior general counsel and staff in house counsel recognized for adaptability, sound judgment, confidentiality and commitment. Resourceful, able to work independently, set effective priorities and meet deadlines. Possess excellent teamwork, interpersonal and communication skills, handle a multitude of task and issued in a fast paced, high-pressured atmosphere, Working knowledge of Microsoft Office including Word, Excel, Powerpoint, Lotus Notes, Imanage, and excellent typing skills (80+wpm) extensive travel arrangements as well as file management.

Authorized to work in the US for any employer

WORK EXPERIENCE

Sr. Legal Administrative Assitant

CITGO Petroleum Corporation - Houston, TX - August 2015 to February 2016 Responsibilities

• Responsible for providing support for the legal department through administrative tasks which include assisting in complex assignments, preparation of legal documents and correspondence, distribute reports and other materials, input and update information in TeamConnect, Manage travel and meeting arrangements and preparing expense reports.

• Managed litigation cases by calendaring deadlines, updating the matter status in TeamConnect, electronically organizing and filing all related documents, emails, and status reporting. Archiving old matters by sending them to offsite storage.

• Assisting the Corporate Secretary Special Assistant to the Operating Committee and Monthly Accountability Meeting by preparing confidential PowerPoint presentations; organizing and preparing binders to be presented to the Executive Board. Translate presentations from Spanish to English. Assist with recording Minutes of the meeting, prepare, finalize and circulate for appropriate signatures. Provide back-up for the Sr. Administrative Assistant

Skills Used

Bilingual Spanish. Translating powerpoint presentations. Executive Legal Administrative Assistant

JP MORGAN VENTURES ENERGY CORPORATION - October 2007 to March 2015 Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Completes projects by assigning work to clerical staff; following up on results. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

* Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

STAFF COUNSEL

ALLSTATE INSURANCE COMPANY - May 2000 to September 2006 Sr. Legal Administrative Assistant

* Drafted pleadings, motions, discovery as well as letters of representation. Processed legal documents for e-filing, scheduled depositions, mediations and arbitrations, coordinating meetings with clients, meetings and events coordination and mail distribution.

* Making travel arrangements, preparing expense reports, maintained a tickler system of everyday matters.

* Act as a liaison for assisting Spanish speaking clients in reviewing their discovery responses, reviewing their case and preparing them for depositions and trial.

* Interacting with claims adjusters in monitoring cases and expenses and supported other legal administrative assistants of their duties.

* Initiate new files, requests conflict of interest checks, maintains client and general files and prepares files to be closed and send the files offsite for storage.

Legal Secretary

JAMISON AND ASSOCIATES - February 1995 to April 2000 Prepares correspondences, memoranda, other legal documents from written and oral drafts and transcribes dictation as needed.

* Prepare routine correspondence, scheduling depositions and oral hearings with court personnel, arranging travel arrangements and coordinating meetings and luncheons.

* Maintains attorneys' calendar, screens telephone calls and takes messages Legal Secretary

FEDERAL DEPOSIT INSURANCE CORPORATION - March 1991 to January 1995 Preparing real estate and foreclosures notices, processed subpoenas, maintained the files, making travel arrangements and preparing routine correspondence.

* Supported in house counsel by attending and monitoring the foreclosures auctions that are held at the probate courthouse in Houston.

* Research cases matters in Lexis. Time billing and preparing expense reports.

* Organized and implemented new secretarial procedures and manuals for secretarial staff, answered phones, assisted with the word processing system which included back-up of system, supported Litigation Manager and handled a high volume of files which relates to commercial and consumer loans, maintained the tickler system on every file.

EDUCATION

Certificate in Legal Studies Paralegal

Center for Advanced

1998

Bachelor of Science in Business and Commerce

University of Houston-Downtown

1991

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