HELEN LIE GREGORIO

** ********* ******, *** ******, NJ 08857, USA +1-732-***-****) acvxsm@r.postjobfree.com

Professional Summary

EXECUTIVE ASSISTANT

Creating positive strategic partnerships with the top executives to achieve corporate success

Polished executive support, partner with 10-years’ experience planning and directing business and personal affairs for Managing Director and high level executives. Recognized for superior business acumen, poised in high pressure, fast-faced business environment. Utilizes project management principles to independently plan and direct high level business affairs. Strong verbal and written communicator with the wisdom to foster relationships while maintaining confidentiality.

Created orders status reports and monitoring system to track and monitor progress and timelines of potential projects, resulting the Country business to achieve its first US$ 100 million annual booking

Reduced document generation and turn-around time by 49% by designing templates and work-flow that automated high document production

Distinguished from others by tenacity to become an expert in the executive support role and creating a synergic relationship with executives to increase achievements that impact organizational growth

Skills

Executive Office Management Domestic and International Travel Planning Meeting & Special Event Planning Confidential Correspondence Client Communication Relationship Management Executive Liaison Affairs Complex Calendar Management Document Management Budgeting and General Accounting Internet & Technology-savvy

Professional History

CISCO SYSTEMS INDONESIA, Jakarta, Indonesia, August 2009 – August 2015, Partner Account Manager

CISCO SYSTEMS INDONESIA, Jakarta, Indonesia, March 2008 – August 2009, Operations Manager

CISCO SYSTEMS INDONESIA, Jakarta, Indonesia, July 2006 – March 2008, Field Sales Administrator/Executive Assistant to Managing Director

High-profile executive level administrative position reporting to Managing Director for the Country Sales Business Unit and its Regional Directors. Managed time allocation for the MD and its Senior Management by meticulously coordinating meeting, appointment, and events. Utilized expertise and sound judgement in handling competing priorities. Ensured seamless travel experience for executives by arranging complex international and domestic travel arrangements and itineraries with commercial travel vendors. Reviewed, prioritized and took action upon all incoming communication for executives including email, snail mail, telephone calls and internal correspondence.

Maximized productivity by maintaining multiple calendars, scheduling meetings and coordinating travel both domestic and abroad, conferences and presentations.

Liaised and formed effective relationships with CEOs from clients and business partners and their executive assistants to facilitate business transaction with ease.

Utilized excellent command of English grammar, spelling, punctuations to prepare complex documents, presentations, and proposals

Alleviated Senior Management’s workload by handling contact with sales personnel, engineers and clients.

Pro-actively responded to routing correspondence, emails and telephone calls to prioritize activity and reduce interruptions

Successfully assisted MD and Senior Management to develop and analyze sales reports to provide visibility of the sales funnel and forecast management

Managed accurate processing of invoices, expenses and corporate card use to ensure that billing charges are appropriate and that all required information is present so that payments may be processed.

Pro-actively took action in anticipation of future needs of the Executive Management Team.

CISCO SYSTEMS INDONESIA, Jakarta, Indonesia, June 2005 – July 2006, Channel Account Manager

MOTOROLA INDONESIA, Jakarta, Indonesia, March 2004 – June 2005, Personal Assistant / Business Development Support

CISCO SYSTEMS SINGAPORE PTE LTD, Singapore, May 2003 – December 2003, Regional Administrator

CISCO SYSTEMS INDONESIA, Jakarta, Indonesia, March 2000 – May 2003, Field Sales Administrator

EXCELCOMINDO PRATAMA, Jakarta, Indonesia, July 1997 – March 2000, Executive Secretary

FILAMENDO SAKTI, Jakarta, Indonesia, July 1995 – July 1997, Secretary

Education

Diploma III, Business and Administration

Tarakanita Academy of Secretary, Jakarta, Indonesia, 1994

Contact this candidate