Denise C. McKissick

301-***-**** acvw7g@r.postjobfree.com

ADMINISTRATIVE SPECIALIST

OBJECTIVE: A position where I can provide professional and dependable administrative support

Project Manager Decemeber 2014 - Decemeber 2015

Kenergy Solar, Washington, DC

Responsible for the overall direction, coordination, implementation, execution, control and completion of specific projects ensuring consistency with company strategy, commitments and goals.

Assemble and coordinate project staff

Manage project resource allocation

Plan and schedule project timelines

Track project deliverables using appropriate tools

Constantly monitor and report on progress of the project to all stakeholders

Present reports defining project progress, problems and solutions

Created and Maintained all company calendars

Scheduled and arranged all company meeting and luncheons in and out of office

Processed employees time sheets and payroll for processing as well as expense reports and reimbursements.

Handled company banking deposits and electronic payments

Responsible for accounts payable and receivable for company bookkeeper as back and support

Answered all incoming calls

Maintained and ordered office supplies

Set up all customer SREC accounts

Manage company’s standard operations procedures

Filed all building and electrical permits through out the District of Columbia, Maryland and Virginia for customers acquiring solar projects

Process incoming and outgoing mail

TEMP. ASSIGNMENTS July 2014 – December 2014

Accounts Payable Clerk IV

Baltimore Gas & Electric, Baltimore, MD

Process and direct all mail for the entire Accounts Payable Department

Batch all manual invoices to be entered into Kofax software system

Scan and upload all manual invoices for processing in Kofax software system for PassPort Software processing into Documentum software

Validate and submit all invoices for payment

Request and update all W9 status for all customers.

Provide administrative support to Senior Accounting Management as needed

The accounts payable invoices processing clerk provides support to the AP organization by responding timely to inquiries from both internal and external customer including phone calls, emails and AAAS, managing unenterables including notifications to supplies and assisting users in the payments approval process including training on the Accounts Payable requirements and process.

Administrative Assistant February 2012 – May 2013

Westat/NHANES, Rockville, MD

Provide immediate administrative support to four Vice Presidents, Filed Office Manager, Field Support Staff and NHANES group staff.

Maintain calendar for all NHANES conference rooms.

Schedule all inner office meetings and request refreshments and equipment.

Each month download appropriate NHANES Project Cost Reports (PCR), importing data into Excel Spreadsheets, filtering the information to meet the requirements for NHANES needs and make necessary copies

Assist with facilities management such as office moves and new employees.

Review and distribute all mail and packages. Sign-for and deliver all FedEx Packages.

Arrange travel for all NHANES staff as necessary as well as expense reports and reimbursements.

Process and submit travel expenses & reports for NHANES managers

Developed and prepared training materials. Identified and shared best practices in assigned areas and incorporated an enterprise wide approach in adopting solutions that benefit shared program responsibilities.

Communicated with the contracting and administrative officers to request goods and services for the research program; performed market research, evaluation criteria, and sole source justifications; provided the senior field managers & field research office with any changes to contracts, authorization of payments, etc.; and audits reports for invoices.

Schedule appointments and events for four Vice President's and Managing Field Officers

Prepared monthly and longer-term strategic schedules;

Prepared a variety of correspondence and written reports for all Vice President's and Senior field Operation Managers

Handled the financial records of the Senior Vice President;

Monitored submission of all employee time cards to insure accuracy and timeliness of submission for supervisors review and submission.

Edited and maintained spreadsheet using Microsoft Excel for corporate billing as well as accounts receivables and payable for all field offices.

Medical Administrative Assistant

NIST Gaithersburg, MD Feb 2011 – July 2011

Assisted hundreds of NIST employees with 20 to 30 daily medical appointments for screenings, physicals, incoming employee appointments annual x-rays and other job -related medical care

Answered phones, directed incoming calls, took messages

Received and tracked incoming packages and disbursed mail

Maintained and ordered office supplies, and 1000’s of medical records

Provided statistical information relating to employment treatment and services

Provided administrative support to clinical nurses and physician on staff

Maintained monthly weekly spreadsheets by various departments for employees submitting to inner office physicals as well as outside medical facilities

Allocated and justified medical billing for medical services out sourced for employee pre-employment screenings as well as mandatory medical services to outside contractors for medical services

Processed and submitted health departments monthly accounts receivables and parables to various departments for services using Microsoft Excel.

EDUCATION

Associates in Business Administration (ABA)

Phillips Business College Atlanta, GA

High School Diploma

Paul Lawrence Dunbar H.S. Washington, DC

RELATED SKILLS: Type 75 wpm, Microsoft Office (Access, Excel, Word, Power Point, Works, Word Perfect) High expertise in Client Contact, Extensive problem resolution, detailed organizational skills, Proficient written and verbal skills.

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