CHARMAINE JAYASEKERA

***, ********* ****, *******, ** 41018

Tph 859-***-****

acvg6x@r.postjobfree.com

EXECUTIVE ASSISTANT/EXECUTIVE SECRETARY

“Making Life Easier for Busy Executives”

A Highly organized and detailed oriented competent professional who can be trusted with confidential projects. Excel in providing administrative and logistic support in an efficient manner. Self starter who has always exceeded expectations. A good team player that supports and works collaboratively in diverse work groups/teams/task forces.

Proficient in MS Office (Word, Excel, Power Point, Outlook and Lotus Notes).

PERSONAL SUMMARY:

Ability to supervise and instruct team members and maintain effective working relationships at all levels.

Extensive experience of working with vulnerable groups of children.

Good team player who is able to get along with both colleagues and supervisors/superiors.

Good communicator;

Excellent organizational skills;

An eye for detail;

PROFESSIONAL EXPERIENCE

Preparation of correspondence, reports, financial and lending documents;

Editing and proof reading documents;

Ensuring correspondence and documents conform to required standards;

Managing files, records and documents (physically and electronically);

Managing calendars and travel;

Diarizing and follow-up;

Responding to mail in a timely manner;

Planning corporate events;

Preparation and logistical planning for local and overseas missions;

Liaising with internal and external parties while maintaining a good rapport at all levels;

Negotiating and obtain best prices for products and services;

Maintaining and updating contact list data bases;

THE WORLD BANK, Colombo, Sri Lanka February 2014 to May 31, 2016

Team Assistant

Provide a full range of administrative and office support to the Country Manager’s unit such as: proof read and edit documents; draft letters and ensure that documents conform to the organizations’ required standards; assist in organizing special events, i.e. work shops, retreats, VIP visits; preparation and logistical planning of overseas missions; diarize and follow up mail to ensure timely responses are sent and received; booking of venues for meetings and sending out calendar invites; liaising and coordinating with external parties regarding appointments; coordinating travel arrangements of supervisors; internet research as required;

Asian Development Bank, Sri Lanka January 2011 to December 2013

Operations Assistant

Independent correspondence, proof reading and editing documents. Provided administrative and logistic support to the Unit Head of Portfolio Management; organized seminars and workshops; liaised and coordinated with external parties; make overseas and internal travel arrangements and hotel reservations; Internet research.

The World Bank, Sri Lanka July 2008 to December 2010

Team Assistant (several short term contracts within this period)

Provided logistic and administrative support to overseas missions, drafted and typed documents, maintained and updated contact list data bases, liaised with internal and external parties, filing, follow-up, diary management, travel arrangements and organized events.

Swisscontact Sri Lanka May 2004 to April 2007

Programme Executive Secretary

Provided secretarial and administrative support to the Resident Representative and other project staff. Drafted, edited and proof read documents maintaining consistency with required standards of the organization, made travel arrangements, negotiated with suppliers for goods and services, liaised and facilitated procurement requirements for field offices and obtained resident visas and work permits for expatriate staff.

SC Capital, Sri Lanka

June 2002 to March 2004

Executive Secretary to CEO

Drafted and typed reports, memos, faxes, correspondence. Edited and proof read documents. Maintained the filing system. Supervised drivers and office helper. Managed and procured office supplies, negotiating advantageous pricing and ensured replenishment in a timely manner. Managed office petty cash. Managed office equipment and ensured timely maintenance of equipment.

Standard Chartered Bank, Sri Lanka

May 1985 to June 2000

Executive Secretary

Executive Secretary to several Heads of functions and acted as the Executive Secretary to the Chief Executive Office in the absence of the Executive Secretary to CEO.

Independent correspondence, diarized and obtained information required for bank loans, maintained the calendar, liaised with internal and external parties while maintaining high standard of courtesy and respect to customers, coordinated overseas and local travel arrangements, organized social events, seminars and workshops. Maintained a good rapport with colleagues and superiors.

Annual appraisal comments given below are a confirmation of the quality of work that was appreciated by superiors:

1997 – Rating `Superior’

Head of Corporate Banking’s comments: `Charmaine, yet again, has proved herself to be one of the most valuable employees of Standard Chartered Bank Colombo, especially in terms of dependability and ability to get things done. Her cheerfulness and strong willingness to help others make her a must in any team.’

She has, is and I have no doubt, will continue, to be a key employee of this bank”.

Chief Executive’s comments: “As stated above, Charmaine plays a key role as a Secretary not just limited to day to day routine. Her overall contribution is highly valued and valuable as reflected in her rating of `1’. I look forward to her continued strong contribution”.

1996 – Rating `Superior’

Head of Corporate Banking’s comments: “Charmaine is a highly capable, self motivated personality, and her commitment to identifying and addressing problems has been of considerable support this past year. She received very little input from her boss to ensure tasks are completed”.

Chief Executive’s comments: A proven high quality performer. Her contribution in 1996 is well recognized and look to her ongoing support in 1997, particularly in the light of the recent changes in Management in Corporate Banking.

1995 – Rating `Superior’

Head of Personal Banking’s comments: “Charmaine is an excellent and valued member of Personal Banking. Her work is to a very high standard, and in addition her ability with customers is extremely good and takes a lot of pressure off Head of Personal Banking. Charmaine could easily handle any/all secretarial jobs available in the bank and if any more senior openings become available would be at the top of the list for consideration. I give my thanks for her work and her support”.

Chief Executive’s comments: “A good contributor to Personal Banking’s and the Bank’s performance. Her personality is a key asset and I hope we can in the near future offer further challenges.”

Achievements

1.A main organizer of the of the concert of the English Chamber Orchestra from the United Kingdom to commemorate the 50th anniversary of independence in Sri Lanka which was held on 4 February 1998. The chief guest for this function was The Prince of Wales, Prince Charles and hosted for the guests of Standard Chartered Bank.

Comments by Chief Executive: “Charmaine, many thanks for all your hard work and help in making the event on Wednesday such a huge success”.

2.Organized the Standard Chartered Bank, Middle East & South Asian conference held in Sri Lanka in 1997.

Chief Executive’s comments: “Charmaine, a note of thanks to you for your hard work in setting up the arrangements for our Regional meeting last weekend. Everything went off very well indeed. Your organizational skills were again demonstrated in full. Thank you on behalf of all the regional team – you did Standard Chartered Bank Sri Lanka proud”.

3.Organized the Standard Chartered Bank national officers’ off-site meeting held at Club Palm Bay during a week-end in 1997.

4.Main organizer of Standard Chartered Bank staff dinner dance held in February 1998.

5.Organized several seminars and workshops.

Asian-American Free Labor Institute, Sri Lanka (affiliated to AFL-CIO)

Secretary

July 1981 to April 1985

Secretary to the Director of Asian-American Free Labor Institute which is affiliated to the American Federation of Labor.

Independent correspondence, managing filing, travel arrangements, managing petty cash.

Tehran Officers Club, Tehran, Iran

Secretary

August 1978 to April 1979

Secretary to the Manager of Tehran Officers Club, Tehran, Iran, which was a support activity of the United States Armed Forces.

Carried out secretarial functions, correspondence, processing of club cards, managing time sheets of staff and reorganizing the filing system.

Rowlands Limited, Colombo, Sri Lanka

Stenographer

August 1972 to June 1978

Stenographer to the Manager, Agency Department of Rowlands Limited, Colombo.

The work involved included secretarial functions, sales of motor vehicles, outboard motors, fans, maintaining stock books, registration of vehicles, annual insurance of the company fleet of vehicles of more than 100 vehicles.

Voluntary Work:

FOOTPRINTS CHILDREN’S HOME, Sri Lanka 2003 - Present

Volunteer Director

Footprints Children’s Homes based in Sri Lanka has two children’s Homes separately for girls and boys, and comprises 47 children. In this capacity, I liaise with donors, government institutions and also oversee the operations of the Boys Home.

TRAINING : Extensive training in secretarial practice.

EDUCATION

:

General Certificate of Education (ordinary level)

Diploma in Confidential Secretaries awarded by the Polytechnic Institute of Colombo.

Diploma in Montessori Method of Education awarded by the Colombo Montessori Teacher Training Centre.

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