VICTORIA PASTRANA BERNALDO

Merzam Residence, Doha Qatar.

Mobile No.: +974********)

acvfg5@r.postjobfree.com

Objective

An efficient, organized and approachable person who is always willing to help work colleagues out. Possessing fast and effective secretarial skills, and having a strong administrative background with knowledge of the latest office management techniques and experience of using specialist software packages. Always happy to do the mundane office duties as well as the more exciting work. Having a comprehensive understanding of attending meetings, preparing agendas, and maintaining departmental electronic and manual filing systems. Presently searching for a suitable secretarial role with an exciting and progressive company.

Skills:

Receiving and routing phone to correct people.

Answering queries of the callers about general information related to the organization.

Sorting mails and sending them to appropriate departments.

Note down the minutes and later types them down as digital documents

Maintaining materials such as forms, voucher, manuscripts, reports, correspondence in proper formats with accuracy.

Understanding of the office procedures and practices.

Skilled in preparing reports and letters in correspondence.

Adept at operating various offices machine such as Xerox copiers.

Proficient in Microsoft office and knowledgeable in internet application

Professional Work Experience

Company Name : Al Deera Real Estate Company

Date : 10th September 2007 up to date

Position : Secretary/office coordinator

Admin Office Management HRD Management

Client/Supplier Relations Labor planning allocation

Expense Planning Job classification

Itinerary Management Recruitment screening

Executive Meeting Minutes Pre –employment testing

Multi-Task Admin Management Client & Employee record

Database Entry Regulatory compliance

File Maintenance Contract negotiations

Admin/Office Management

Wrote, edited and prepared executive correspondence with overseas clients

Negotiated price with vendors/supplies, i.e. travel agents, hotel venues

Handled processing of travel documents (passport, visa) and prepared travel itineraries

(hotel and flight booking)

Maintained relations with clients and vendors

Managed executive and departmental calendar scheduling for meetings, trainings and travels

Controlled and tracked invoices, statement of account

Recorded minutes of meeting

Took daily telephone messages for 25 staffs of 2 departments

Prepared contracts and other required work documents

Managed computerized database and files of clients and employees bases on occupation (engineer, electrician, driver, cleaning service, workers, etc)

Searched new clients

Company Name : Pizza Hut Philippines

Date : 27th June 2002 to 5th May 2003

Position : Service Crew

Job Description:

Extend greetings to incoming costumers or client

Answering and scrutinizing phone calls

File, copy, and deliver or mail documents

Handles daily inquiry and transmit important documents

Preparing salary time card for the staff

Keeping daily attendance records of all staff

Receiving delivery order

How to deal with different client

Maintain careful and accurate records of all transactions.

Company Name : Phil copy Philippines

Date : 20th January 1997 to 20th December 1998

Position : Receptionist

Job Description:

Extend greetings to incoming costumers or client

Answering and scrutinizing phone calls before transferring to concern person

File, copy, and deliver or mail documents

Handles daily inquiry and transmit important documents through fax to client

Preparing salary time card for the staff

Keeping daily attendance records of all staff

Receiving and sending fax

How to deal with different client

Maintain careful and accurate records of all transactions.

Company Name : Commission on Election in Philippines (Government)

Date : 20th March 1998 to 20th May 1998

Position : Document Controller

Company Name : Met life Insurance Company

Date : 12th October 2001 to 15th November 2001

Position : Insurance Agent

Educational Background

Tertiary Adamson University Philippines

Bs.che. (Chemical Engineering)

Personal Information

Birthday : February 27, 1970

Age : 45

Height : 5’3

Civil Status : Married

Religion : Catholic

Visa Status : Company /with NOC

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

VICTORIA PASTRANA BERNALDO

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