Meaghann Diez

***** ***** ***** • Gaithersburg, MD 20878 • 301-***-**** • acv46o@r.postjobfree.com

Professional Experience

Rapid promotions and salary increases attest to a strong work ethic and ability to communicate effectively.

Highly skilled in organizing resources and establishing priorities.

Knowledge of contracting processes in local, state, federal, and other regulations.

Excellent ability to analyze and interpret the needs of customers and offer appropriate solutions.

Excellent project planning skills.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Excellent ability to develop and maintain recordkeeping systems and procedures.

Extremely proficient in the use of Windows-based operating environment including Microsoft Office, Word, Excel and Power Point.

Project Management Assistant, April 2015 - Present

TEX/AM Construction Company, Inc., Gaithersburg, MD

Provide direct support to Project Managers and President.

Order all office supplies, PPE and training materials.

Obtain, process and order bidding documents.

Assemble and track prequalification packages.

Request pricing, evaluate and approve bids and quotes from contractors.

Prepare, complete and submit O&M manuals, bid forms.

Complete RFQ and bid packages, issue and track invitations to bid.

Process and distribute all addenda and project updates.

Order bid bonds and manage surety transactions.

Maintain all OSHA-related materials and manuals.

Executive Assistant, August 2013 to April 2015

Healthy Directions, LLC, Bethesda, MD

Maintain calendars for Senior Vice President of Direct Marketing & Creative and Senior Vice President of Operations.

Responsible for supporting the Marketing, Creative & Operations teams consisting of 90 + staff members.

Provide administrative support such as calendar management, meeting and travel planning, expense reimbursement, call screening, managing distribution groups and other record-keeping functions.

Manage, track, process and code invoices to support the teams. As needed, for all Marketing and Creative invoicing.

Serve as the internal contact for group members on the road, handling travel and meeting changes and cancellations quickly and on demand.

Manage internal meetings for executives, ensuring all logistics are flawlessly arranged and executed, troubleshooting issues quickly and gracefully.

Draft and prepare offer letters to employment candidates, facilitate hiring and/or separation process between departments, maintain high level of confidentiality.

Create spreadsheets, maintain databases, prepare and maintain files and other records.

Meaghann Diez

12104 Sioux Place • Gaithersburg, MD 20878 • 301-***-**** • acv46o@r.postjobfree.com

Executive Assistant & Estimating Administrator, February 2010 to August 2013

Keller Brothers, Inc., Mt. Airy, MD

Maintain calendars for President and Estimating Department.

Obtain, process and order bidding documents and prequalification packages.

Prepare, complete and submit O&M manuals, bid forms.

Complete RFQ and bid packages, issue and track invitations to bid.

Order bid bonds and manage surety transactions.

Maintain monthly bid summary reports, distribute to Executives.

Track upcoming projects for all government, municipal, educational and private entities.

Maintain company website plan room.

Jr. Development Associate & Assistant Property Manager, August 2008 to October 2009

Administrative Assistant, June 2007 to August 2008

Willco Companies, Potomac, MD

Provide direct support to the Engineering & Construction Supervisor.

Initiate and promulgate monthly invoices to tenants; research and resolve problem billings.

Coordinate regular inspections of buildings to ensure effectiveness of building personnel, efficiency of building vendors and consistent building operations.

Update and maintain department/contract/supplier files, operation manuals.

Execute ongoing service contracts, and authorize/approve purchase orders.

Compose external communications to corporate building owners and property management.

Direct communication with tenants, suppliers and contractors; including NIH and various Government Contractors; for all property management and construction needs.

Purchasing Administrator January 2004 to May 2007

Assistant to the Office Manager December 2003 to July 2004

Mid-Atlantic Builders, Inc., Rockville, MD

Provide administrative support for Director of Purchasing and Product Development, Executive Vice President and Director of Construction.

Maintain central files, contractor bid files and contractor/supplier files.

Research and assist with problem billings, issue/revise purchase orders.

Prepare Start Package folder, check requests, and documents consistent with monthly Start Schedule.

Coordinate/consolidate all change orders for budget preparation.

Plan and execute annual Trade Partner Picnic and all related activities.

Review and authorize payment for civil engineering bills that pertain to resite, print orders and permits.

Maintain all OSHA-related materials and manuals.

Education

Montgomery College: Course study in Dance & Business Education, Certificate of Diversity Management

University of Maryland University College: Course study in Business Education

Skills/Specialized Training

Certificate of Continuing Education, Workplace Safety & OSHA Compliance, 2008

Continuing Education, The Dilemma of Dealing with Bad Plans and Specs, 2006

Certificate of Continuing Education, Advanced Excel for the Power User, 2006

Carol Smith Customer Service Training, 2006

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