ANATALIA DIAZ

Work Experience

BlackRock, Estee Lauder Corp, News Corp, Tatum, Natixis, Andersen Tax, RUBG LLC, New York, NY

Executive/Finance Assistant, Project Manager - (Contract Assignments) Nov 2013 - Current

Coordinate, manage and implement various event activities with internal stakeholders and external organizers, sponsors and partners; invite/registration management, staging and AV direction.

Manage Outlook Calendars and handle all scheduling matters, receive external visitors, handle incoming calls, route calls to staff members, coordinate travel arrangements & detail itineraries international/domestic, coordinate with Executive offices regarding corresponding meetings.

Regular interaction with members of the firm’s executive team in (Finance, Compliance, Security, Global Supply Chain, Human Resource, Corporate and Business Services) to collaborate on and manage effective event execution for C-Suite events.

Effectively work with internal business and marketing partners to bring each event to fruition while enhancing the firm’s reputation of excellence; manage non-executive events as assigned during peak times; ensure that budgets, press releases, and creative arts are approved in a timely fashion.

Handle Special Projects: consolidate, allocate, distribute, format and upload; Intranet Content, Invoices and Real Estate confidential documents with internal employees while meeting deadlines.

Update and distribute quarterly reports on member satisfaction; act as a liaison between departments resolving problems ensuring proper and timely execution of the project.

Attend provider meetings, community meetings and participate in special projects for networking; preparation of briefing notes, talking points and other documents as required.

Office Management: Help setup of the new office, space planning, equipment, supplies and any other administrative support; submit and track expense reports, maintain and balance President's T&E spending, track all incoming and outgoing materials to President’s office.

Oversee construction work progress, operated with senior team members on business development and preparation of requisitions and proposals.

Recruiting: Manage all aspects of the recruitment lifecycle, including creating job descriptions, posting jobs, sourcing, scheduling interviews, candidate screening, behavioral interviewing, selection recommendations, negotiating compensation terms, reference checks, and offer process.

Administration: Benefits setup and administration, employee files, tracking sick days and vacations, company communication, drive, retuning processing, file management, emergency preparedness, payroll management for internal employees/contractors and implement HR initiatives.

Arranged weekly reporting: (weekly billing reconciliation) on Excel, Opportunity Report Pipeline, available report, weekly sales, Partner Practice Analysis, conduct business search, edit arrangements agreements and JAL’s billing and accounts payable involving reconciling,

Work Experience during Undergraduate School

KVB Partners, Inc., New York, NY Jun 2010 - Jun 2013

Executive Assistant, HR Assistant to President & VP

Prepared weekly and monthly update reports for management as requested

Tracked recruitment leads, confirming attendance, setting agendas, gathering and printing materials, confirming venues, scheduling transportation and attending events

Managed calendars, invoices, reports, memos, letters, financial statements and other documents, used Word, Excel, and/or PowerPoint presentation software, case files, writing first drafts and produced computer graphics

Acted as liaison between HR Operations, recruitment, candidates and business hiring managers/human resources business partners throughout the recruitment process, department managers

Provide administrative support to department/practice groups during summer Internship program (monitor assignment/evaluation process; organize luncheons, social activities/coordinator meetings)

Edited typed/transcribed meeting minutes and compiled meeting agendas while tracking the legal process/deadlines and invoices; maintained legal docket; conducted legal research, highly confidential intercompany and industry corporate governance and compliance

Interfaced with corporate executives, attorneys, members of the media, vendors and clients; edited/reviewed and issued stock certificates, Bylaws, Resolutions, Operating Agreement; mergers and acquisitions production of doc’s and distribution

Customer/Client Relations Coordinated extensive international and domestic travel/meetings; reported all business expenses

Jacquelyn, Inc., New York, NY May 2009 - May 2010

Administrative Assistant & Secretary

Established client appointments, database management, prepared expenses, scheduled appointments/meetings, maintained department files and managed travel itineraries

Handled highly confidential information in an appropriate and professional manner

Provided enthusiastic and knowledgeable support to staff, as well as domestic and international clientele

Implementation of marketing programs and events, lead marketing initiatives, and support senior leadership on key marketing projects and client facing deliverables; including event invitations, distribution lists, and materials

Operated independently to translate qualitative and quantitative data such as member feedback from surveys and focus groups into concrete trending information

Handling all duties for setting up and facilitating forums and committees for member feedback; this includes following up on setting agendas, gathering and printing materials, confirming venues, scheduling transportation, attending events and taking minutes

Professional Skills

Software Skills

Advanced in MS PowerPoint, Word, Access, Lotus Note Outlook, Visio, Excel, (Pivot tables, Vlookups), Concur, SAP, SharePoint, GERS, Dox, Aladdin, ShareFiles, SurveyMonkey, Dashboard, ProLease, P2P, Qlikview, Board Vantage Pitchbook, Extensity, Elite, WorkSpeed, Axiom, GFR, PassagePoint, Salesforce, Westlaw, Lexis Nexis, QuickBooks, PeopleSoft, Adobe, Java & Social Media, ResourceScheduler, Quantitative/Qualitative Analytical Skills

Operating Systems

Windows, BlackBerry, MAC technology (iPad, iPhone)

Languages

Bilingual English/Spanish

Education

The City University of New York, Zicklin School of Business, Baruch College, New York, NY

Bachelor of Arts: September 2013

Major: Human Resource Management

Affiliations

MillionTreesNYC: (public-private program devoted to care for one million new trees citywide)

NY Cares: (volunteer management organization, running action against serious social issues)

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