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Executive Assistant

Location:
Norcross, GA
Posted:
May 27, 2016

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Resume:

Genevieve “Genny” Gruel

**** ****** *****, ********* *******, GA 30092 678-***-**** Cell acuzfi@r.postjobfree.com

Executive Assistant

Proactive, senior administrative professional with a history of supporting C-level leaders in fast-paced corporate environments. Recognized and valued as a discreet and knowledgeable partner, with the ability to juggle and prioritize needs while ensuring speedy responses to logistics and business concerns. An independent and self-motivated professional with excellent research and writing skills, ability to handle unforeseen issues and serve as a liaison to clients, internal staff and external contacts.

Areas of Expertise

PowerPoint • Word • Excel • Outlook • Gmail • Expense Reporting with Concur • Calendar Management • Board of Director Quarterly Meetings • Travel Planning (both domestic and international) • Meeting Coordination • Project Management • Event Planning • Issue Resolution • Special Projects

Professional History

Oldcastle, Inc.– Atlanta, Georgia 2016

EXECUTIVE ASSISTANT, TALENT MANAGEMENT

(Contractor through The Waters Organization)

Consistently fluid calendar management for Executive Vice President and Vice President of department

International and domestic travel arrangements

Completed expense reports, including reconciling American Express statements via Concur

Meeting arrangements, including reserving meeting space and arranging catering

RentPath, LLC – Atlanta, Georgia 2006 to 2015

EXECUTIVE ASSISTANT TO PRESIDENT & CEO

2013 to 2015

EXECUTIVE ASSISTANT TO CFO

2006 to 2013

Administration & Organization

Coordinate and set up high level conference calls, board and management meetings for CEO / CFO

Organize and coordinate board of director meetings schedule for upcoming year, handle all details associated with those meetings including materials to be distributed, meeting location planning, catering and dinners

Update and maintain CEO’s / CFO’s calendars

Manage CEO’s / CFO’s complex and frequently changing travel arrangements

Meeting planning and event coordination for various functions as requested by CEO / CFO; including company’s 40th Anniversary celebration for 500 employees, Holiday Party for 1,000 attendees including teaser campaign, and impromptu management meeting for 58 attendees with a short lead time

Process all expense reports for CEO / CFO using Concur; including reviewing reports from direct reports to prepare for executive approval

Handle all requested time off for direct reports of CEO and maintain records

Genny Gruel • Page 2 • acuzfi@r.postjobfree.com

Communication & Client Relations

Answer incoming calls and in-person inquiries from clients and colleagues, provided information and referrals as needed

Act as liaison and maintain open lines of communication among senior executives, board members, middle management and administrative staff

Wrote correspondence, proofed and edited documents and presentations to ensure accuracy and consistency

Coordinate, prepare and finalize slide presentations for board meetings and management meetings

Handle all correspondence with Board of Directors

Maintain highly confidential materials and correspondence of CEO / CFO

Distribute company-wide announcements

Serologicals Corporation – Atlanta, Georgia 2002 to 2006

EXECUTIVE ASSISTANT TO VP, CORPORATE DEVELOPMENT

2004 to 2006

EXECUTIVE ASSISTANT TO VP, RESEARCH AND DEVELOPMENT

2002 to 2004

Administration & Organization

Acted as the Executive Assistant to CEO when regular assistant was unavailable

Maintained calendars

Managed travel arrangements, both domestic and international

Researched industry experts, locales, and coordinated Scientific Advisory Board meetings in unique and luxurious locations. Handled all correspondence with participants. Attended all meetings and ensured smooth operation of all events.

Assisted in planning and execution of week-long Annual Sales Meeting for 200+ participants in various locales. Worked with contracted Event Coordinator as company liaison and assisted in meeting events.

Prepared and managed accurate filing of detailed expense reports utilizing Concur

Communication & Client Relations

Answered incoming calls and in-person inquiries from clients and colleagues, provided information and referrals as needed

Prepared all documents and materials necessary for meetings

Designed PowerPoint Presentations

Kept lines of communication open to executives

Assisted in planning various company charitable events and provided communication materials

Career Note: Previous roles as Executive Assistant / Regional Liaison for divine, inc.; Consulting Support Manager for The Alexander Group, Inc.; Executive Assistant for TransCon Construction Company

Credentials

Notary Public, State of Georgia

Advanced level training for Microsoft PowerPoint, Word and Excel



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