Genevieve “Genny” Gruel
**** ****** *****, ********* *******, GA 30092 678-***-**** Cell acuzfi@r.postjobfree.com
Executive Assistant
Proactive, senior administrative professional with a history of supporting C-level leaders in fast-paced corporate environments. Recognized and valued as a discreet and knowledgeable partner, with the ability to juggle and prioritize needs while ensuring speedy responses to logistics and business concerns. An independent and self-motivated professional with excellent research and writing skills, ability to handle unforeseen issues and serve as a liaison to clients, internal staff and external contacts.
Areas of Expertise
PowerPoint • Word • Excel • Outlook • Gmail • Expense Reporting with Concur • Calendar Management • Board of Director Quarterly Meetings • Travel Planning (both domestic and international) • Meeting Coordination • Project Management • Event Planning • Issue Resolution • Special Projects
Professional History
Oldcastle, Inc.– Atlanta, Georgia 2016
EXECUTIVE ASSISTANT, TALENT MANAGEMENT
(Contractor through The Waters Organization)
Consistently fluid calendar management for Executive Vice President and Vice President of department
International and domestic travel arrangements
Completed expense reports, including reconciling American Express statements via Concur
Meeting arrangements, including reserving meeting space and arranging catering
RentPath, LLC – Atlanta, Georgia 2006 to 2015
EXECUTIVE ASSISTANT TO PRESIDENT & CEO
2013 to 2015
EXECUTIVE ASSISTANT TO CFO
2006 to 2013
Administration & Organization
Coordinate and set up high level conference calls, board and management meetings for CEO / CFO
Organize and coordinate board of director meetings schedule for upcoming year, handle all details associated with those meetings including materials to be distributed, meeting location planning, catering and dinners
Update and maintain CEO’s / CFO’s calendars
Manage CEO’s / CFO’s complex and frequently changing travel arrangements
Meeting planning and event coordination for various functions as requested by CEO / CFO; including company’s 40th Anniversary celebration for 500 employees, Holiday Party for 1,000 attendees including teaser campaign, and impromptu management meeting for 58 attendees with a short lead time
Process all expense reports for CEO / CFO using Concur; including reviewing reports from direct reports to prepare for executive approval
Handle all requested time off for direct reports of CEO and maintain records
Genny Gruel • Page 2 • acuzfi@r.postjobfree.com
Communication & Client Relations
Answer incoming calls and in-person inquiries from clients and colleagues, provided information and referrals as needed
Act as liaison and maintain open lines of communication among senior executives, board members, middle management and administrative staff
Wrote correspondence, proofed and edited documents and presentations to ensure accuracy and consistency
Coordinate, prepare and finalize slide presentations for board meetings and management meetings
Handle all correspondence with Board of Directors
Maintain highly confidential materials and correspondence of CEO / CFO
Distribute company-wide announcements
Serologicals Corporation – Atlanta, Georgia 2002 to 2006
EXECUTIVE ASSISTANT TO VP, CORPORATE DEVELOPMENT
2004 to 2006
EXECUTIVE ASSISTANT TO VP, RESEARCH AND DEVELOPMENT
2002 to 2004
Administration & Organization
Acted as the Executive Assistant to CEO when regular assistant was unavailable
Maintained calendars
Managed travel arrangements, both domestic and international
Researched industry experts, locales, and coordinated Scientific Advisory Board meetings in unique and luxurious locations. Handled all correspondence with participants. Attended all meetings and ensured smooth operation of all events.
Assisted in planning and execution of week-long Annual Sales Meeting for 200+ participants in various locales. Worked with contracted Event Coordinator as company liaison and assisted in meeting events.
Prepared and managed accurate filing of detailed expense reports utilizing Concur
Communication & Client Relations
Answered incoming calls and in-person inquiries from clients and colleagues, provided information and referrals as needed
Prepared all documents and materials necessary for meetings
Designed PowerPoint Presentations
Kept lines of communication open to executives
Assisted in planning various company charitable events and provided communication materials
Career Note: Previous roles as Executive Assistant / Regional Liaison for divine, inc.; Consulting Support Manager for The Alexander Group, Inc.; Executive Assistant for TransCon Construction Company
Credentials
Notary Public, State of Georgia
Advanced level training for Microsoft PowerPoint, Word and Excel