Post Job Free

Resume

Sign in

Manager Executive Assistant

Location:
New Milford, NJ, 07646
Salary:
70k-80k
Posted:
May 26, 2016

Contact this candidate

Resume:

Keila Pernia

*** ****** *** *** *******, NJ *****

acuyxn@r.postjobfree.com

201-***-****

SUMMARY

Controller and Office Manager to midsize firms. Proven ability to act with sound judgment under pressure and with various personalities. Exceptional interpersonal communication skills, positive and professional demeanor. Flexible, organized, loyal, trustworthy, tenacious and dedicated to supporting the success of the business overall.

ü 10+ years of applied financial services

experience

ü 10+ years of applied C-Level executive assistant experience

ü 5+ years of applied Human Resource

experience

ü Strong analytical and organizational acumen

PROFESSIONAL EXPERIENCE

MARKETCOUNSEL AND THE HAMBURGER LAW FIRM, Englewood, NJ Of f i ce Manager/Human Resource General ist 2013-Present Overall responsibility for all human resource functions, telecommunications and facilities management. Outstanding achievement: Successfully revised our new employee-training program

• Manage all employee relations by recruiting, training, performance evaluations and terminations

§ Implemented a new training procedure to provide the new employee a more efficient onboarding

§ Designed a mentoring program

§ Evaluated and improved all company forms, policies, procedures and company information

• Perform accounting functions accounts payable and expense reporting

§ Process payroll and make the 401K contributions

§ Handle accounts payable for all operation department vendors

§ Manage the operation department vendor relationships

• Oversee all insurance and benefits renewals

§ Solely handle the full renewal process of our medical, LPL and facilities insurance

§ Work closely with several vendors during our yearly PEO renewal

• Developed, coordinated and managed various aspects of our yearly conference located out of state.

§ Designed all of the catering choices for 550 people. Included breakfast, snacks during breaks, lunch, and dinners for all 5 days

§ Managed the staff at the registration desk to assure each guest received the treatment they have grown to expect from our event

• Provided business and personal support to the CEO, COO and Managing Directors

• Managed extensive calendar scheduling, organized meetings, conferences and events for department. Inclusive of scheduling conference rooms and maintaining conference room equipment, materials and supplies

• Proactively oversee all facility and system needs of the firm and solve problems as they arise to keep all daily office operations running smoothly

MEDICAL FACILITY AND CORPORATE AFFILIATES, Paramus, NJ General Business Manager and Execut ive Ass istant to the CEO 2009-2013 Solely oversaw the complete financial and human resource functions for ten companies under the control of the CEO. Outstanding achievement: Successfully planned and managed the construction of a new multi-million dollar office building and the office relocation.

• Handled all daily personal matters for the CEO, including appointments, reservations, travel arrangement, home management and personal bookkeeper

• Facilitated complete process in hiring, terminations and labor disputes

• Managed all accounting functions including 20+ bank accounts, cash flow management, monthly reporting and relationships with bank personnel

§ Reconciled all corporate and personal credit cards (15 accounts)

§ Conducted weekly accounts payable check run (150+ weekly checks) using QuickBooks

§ Managed weekly payroll for 5 separate companies (50+ employees) using Paychex

• Established and maintained client relationships with various business ventures in the Real Estate, Medical, Billing, Surgical Center and Construction fields

ROSENFARB WINTERS, LLC, Roseland, NJ

Paraprof ess ional Supervisor 2005-2008

Partnered with directors of forensic accounting firm to diplomatically provide a financial resolution to multi-million dollar divorces. Promoted within 8 months of start date.

• Supervised and managed all paraprofessionals (5); responsible for performance reviews

• Assigned staff to engagements/projects and scheduled and facilitated monthly staff meeting

• Simultaneously handled multiple multi-million dollar matrimonial cases including lifestyle analyses and administrative duties using QuickBooks and Peachtree

• Established and maintained client relationships via ongoing correspondence with client’s personnel

• Worked closely with directors and managers on an ongoing basis to discuss all of the cases and provide them with frequent updates

JEFFREY SAAD ASSOCIATES, Fort Lee, NJ

Control l er, Account Manager and Execut ive Ass i stant to CEO 2001-2005 Successfully managed all bookkeeping needs and account management for advertising agency. Provided exceptional support to CEO – promoted within first 6 months of my tenure.

• Reconciled and managed all accounts payable and receivables duties using QuickBooks

• Managed schedule and finances for the CEO and his immediate family.

• Handled all human resources matters including payroll using ADP software, 401K and interviewing/hiring/terminations for an office of approximately 5 to 10 employees EDUCATION

CALDWELL COLLEGE, Caldwell, NJ 2005-2007

Bachelor of Arts, Psychology, GPA 3.42

SKILLS

Microsoft Office (Excel, Word, Powerpoint, Outlook) for PC & Mac, QuickBooks and SalesForce. Fluent in English and Spanish.



Contact this candidate