ANITA A. MAWHINNEY

905-***-****

acuuhb@r.postjobfree.com

Administrative Assistant with 20+ years experience ensuring the day to day operations of the business run smoothly

Personal Profile

Strong organizational skills*time management skills*ability to organize, prioritize and successfully manage multiple priorities, projects and deadlines*team player, flexible, personable, able to work well with others, take direction, with minimal supervision*strong sense of urgency, managing confidential information*able to resolve problems using facts and sound reasoning*calendar/travel management*effective verbal and written communication skills*adaptable to change*quick learner*basic knowledge of Accounts Payable/Receivable procedures including reconciliations Technical Skills

SAP * Data Entry * AS400 * Ariba Systems * JD Edward PROFESSIONAL EXPERIENCE

GLAXOSMITHKLINE Mar.2014-Feb.2015

Administrative Assistant

Administrative support to Directors of Medical Division Team (calendar/travel management and expense reports)

Administrative support to Drug Safety and Compliance teams including faxing, filing, both physical and electronic, updating reports, data entry, calendar/travel management, expense reporting

SAP (Health Canada Access Program) faxing reports to Health Canada for Safety Specialists Various Temp Assignments Feb. 2013 – Feb. 2014

HRG MEETINGS, GROUPS & EVENTS Nov. 2004-Jan.2013

Meetings Coordinator/Office Administrator (On-Site at GLAXOSMITHKLINE)

Knowledge of job and technical skills with successful integration and application of these skills

Building relationships based on mutual trust, confidence and respect

Constantly evolving with nature of business and looking for new and innovations ways to meeting client goals

Successful management of in-house training meetings, including registrations, hotel accommodations and air/car requirements

Providing support to Manager and Program Managers, including incoming/outgoing mail, courier, faxes, etc.

Assist with opening of PO’s, assign and process invoices, expense reimbursements for all HRG meetings.

Implemented several reports for ease in reconciling programs and running of daily and monthly reports

Go-to-person for all ad hoc duties

GLAXOSMITHKLINE 2001-2004

CHE coordinator

Provide highly efficient and effective administrative support to CHE Team

Database management (open P.O.’s, process cheque requisitions)

Co-ordinate distribution of materials/communications to sales force

Scheduling and coordinating of meetings, booking rooms, catering, travel, etc.

Coordinate incoming/outgoing mail, courier and faxes

Managing Welcome Packages for New Hire Reps

Admin support for District Managers, including “Corporate Sporting Event” tickets SMITHKLINE BEECHAM PHARMA 1995-2000

Sales & Marketing Coordinator

Successful integration of 3rd party Gelco System to ensure proper flow of sales expense reports

Worked closely with Finance department each week with Downloads from Gelco for payments

Process, audit and data entry of over 700 expense reports a month

Provide on-site training to all new Sales Representative with new Expense reporting system and Literature Collated and distributed SMART data to 140 Sales Representatives and District Sales Managers quarterly

Expense Co-ordinator. Processing expense reports internally through AS400 for 140 Sales Representatives, District Sales Managers and Regional Sales Directors

Coordinating travel and meeting arrangements and assisting Product Managers with administrative support on various product portfolios JOHN FORSYTH CO. 1979-1994

Sales & Marketing Coordinator

Support to Group Vice-President, involved in day-to-day administrative functions including answering and screening phone calls, filing, preparing and setting up internal meetings

Administration support to Sales manager and Sales Representatives

Liaison with buyers of several major retail chain stores including (The Bay, Sears, etc.)

Preparation and updating of sales reports on a weekly basis for Sales Executives

Successfully arranged yearly National Sales meetings, booking flights, hotel accommodations, transfers and Monthly Divisional Meetings

EDUCATION:

Sheridan College Legal Secretarial Course, Diploma Received Grade 12 – Cawthra Park Secondary School O.S.S.G.D. Received COMPUTER SKILLS:

Lotus Notes, Outlook, Excel, Word, Power Point

Contact this candidate