LEONILA B. SAN JUAN

Address: Rodriguez, Rizal, Philippines

Mobile Number: +63-917-*******

Email Add:: acuu46@r.postjobfree.com Skype: lynsanjuan

Date of Birth: 5 October 1969 Citizen: Filipino

Civil Status : Single

EDUCATION

UNIVERSITY OF SANTO TOMAS ST. BRIDGET SCHOOL

Espana, Manila, Philippines Aurora Blvd. Quezon City

Bachelor of Science in Mathematics High School, June 1982 – March 1986

Major in Computer Science Elementary, June 1975 - March1982

June 1986 – March 1990

WORK EXPERIENCE

FUJAIRAH MARINE SERVICES & TRADING CO. (L.L.C.)

Plot No. 14 Road No. 2 Inside Port of Fujairah

P.O. Box 876, Fujairah, United Arab Emirates

January 24, 2015 to August 21, 2015

Position: Secretary of the Operations Department cum Import/Export Assistant

• Responsible for Crew Management

• Requested quotations from local suppliers concerning vessel’s request.

• Replied all the email correspondences related to the vessels’ calls.

• Responsible for preparing correspondence delegated by the Operations Manager / Assistant Operations Manager and Senior Operators

• Prepared local purchases

• Arranged hotel reservations/transportation for crews who are embarking/disembarking to/from vessels

• Responsible for the Air / Sea / Courier consignments (Import / Export)

• Maintained and updated data of all Courier / Air and Sea Shipments (Import / Export)

• Prepared correspondence to the owners/forwarders of the consignments confirming that shipments are cleared, collected and received.

• Sent consignments and prepared correspondence to the owners advising the dispatch details along with copies of prepared Air Waybill, Pro-forma Invoice and Packing List.

• Maintained a systematic/electronic files, documents and correspondences per client for invoicing and account purposes.

SELF-EMPLOYED - Networking - Health Products, October 2013-October 2014.

‘ - Franchisee of Bahay Buko Shakes, November 2012 – May 2013

RENTOKIL INITIAL (PHILIPPINES) INC.

27/F Discovery Centre, 25 ADB Avenue, Ortigas Center, Pasig City

January 2011 to August 31, 2012

Position: Administration and Safety, Health & Environment Manager

As Safety, Health & Environment (SHE) Manager (January 2011 to August 2012)

Promoted and cascaded all instructions, trainings and procedures in relation to the company’s Health and Safety policies and any other directive issued for the purpose of health and safety through:

Leadership:

• Provided professional SHE advice and support to business unit management teams and continued to engage with them in order to secure and strengthen their commitment to SHE.

• Promoted, displayed, encouraged and reinforced positive behaviours, in line with the company’s values and behaviours.

• Acted as a coach/mentor to the business SHE Coordinators to ensure that they continually develop their knowledge and skills and build their capability.

• Maintained an effective working knowledge of SHE legislation, company requirements, best practice and the business unit activities.

• Secured and managed financial resources for SHE plans.

Assessing and Managing Risk:

• Implemented and maintained effective SHE management systems to ensure compliance with SHE legislation and group policies and requirements

• Maintained company approved risk assessment processes to ensure that generic and site-specific risks are identified, assessed and controlled.

• Maintained a SHE risk register which identifies the significant SHE risks arising from the business’s activities and the controls required to eliminate / reduce these risks to an acceptable level.

• Implement generic safe working instructions for routine and non-routine work activities based on the findings of the generic risk assessments.

• Implemented an effective process for the management of contractors.

Building Capability

• Delivered SHE learning programs, as appropriate, to ensure that employees have the required knowledge, skills and training to competently perform their work in a safe and environmentally sound manner.

Communication and Consultation

• Established and maintained effective SHE communication and consultation processes.

• Communicated and consulted effectively with colleagues and customers

• Promoted and recognized SHE achievements via regular SHE communications, reports, conference calls and meetings.

Performance Measurement

• Implemented and maintained monitoring systems to evaluate progress towards the achievement of SHE objectives and targets; compliance with legislative requirements, group / divisional requirements and assess the overall effectiveness of the management system

• Implemented and maintained monitoring systems, (e.g. the company global accident reporting and investigation system “Success Is No Accident”), to ensure that accidents, incidents and work-related ill-heath cases are reported and investigated in accordance with group and local requirements.

• Planned, prepared, conducted and reported internal / external audits and inspections.

• Evaluated the effectiveness of corrective and preventive actions taken as a result of audits / inspections and accident, incident and work-related ill-health investigations.

• Analyzed the results of audits / inspections and accident, incident and work-related ill-health statistics periodically to identify any common trends / underlying weaknesses in SHE management systems.

Review and Improvement

• Prepared and communicated accurate SHE management reports for the country / business unit management team(s).

• Implemented and maintained an effective SHE performance review and improvement planning process at business unit / branch level and facilitate and participated in country and business unit SHE reviews.

• Implemented and maintained a country / business unit SHE performance improvement plan which is aligned to the overall group and divisional strategy and sets measurable objectives, targets and actions for the continual improvement of SHE performance.

• Ensured that any learning from the monitoring and review processes is integrated into the performance improvement plans and communicated effectively across the country / business unit, as required.

• Identified and spread best practice across business units

As Administration Manager (January to June 2011)

• Spearheaded the repairs and improvement of work areas in the office and warehouses

• Coordinated all leasing activities and ensured the proper documentation and payments

• Monitored the company’s communication, electricity, water, fleet card expenses and consumption and ensure payment

• Ensured the proper maintenance of all company sites and offices

• Acted on other office administration needs of the company such as pantry/meeting room supplies/arrangement, parking arrangement, executive accommodations and other office needs related to this area

• Handled compliance of the business/operational permits

January 2007 to December 2010

Position: HR Supervisor/Payroll Head

• Since 1999 I had been handling the processing of payroll of all employees including files and journalizing its accounting entries

• Responsible in running the 2005 payroll program with parallel running against their 1996 old payroll program

• Processed remittances to government agencies and other payable accounts

• Issued Certificate of Employees

• Maintain 201 File of all employees

• Handled the insurance of employees and company assets

• Responsible in conceptualizing the new payroll program that would cater the complexity of the nature of the employees working schedules

06 June 1996 to December 2006

Position: Accounting Asst & Divisional Secretary of the Administrative and Finance Division (HO)

Provided full range of secretarial and administrative support to the Admin and Finance Manager

● Handle personal files of the Financial Controller

● Prepared reports for Head Office income and expenses and submitted consolidated reports to UK regional office : Monthly Detailed Expenses (Head Office) / Monthly Forecast Sheets (HO) / Consolidated Monthly Management Accounts (of the company) using CLIME system / Quarterly Review Pack for Income and Expenses of the company / Budget Review Pack of the Company / Prepared Monthly and Quarterly VAT Returns and their corresponding journal entries including file maintenance of VAT returns

● Typed memos and official business correspondences (Local and Foreign).

● Recorded and filed reports, documents and correspondences.

● Placed official business calls, both Local and International/ Hotel Bookings.

● Made reservation for official business functions.

● Attended/resolved complaints on questionable (pending) transactions of any divisions or on matters of defective office equipment, malfunctioning of air-conditioning units and the likes ; handled documentation of the repairs and maintenance of the office

● Observed highest level of confidentiality in all matters pertaining to the operations of the company

● Other tasks assigned:

Filled in the position when assignees were on leave : Cashier – prepared deposit and collection report; prepared checks for disbursement; released and replenished petty cash fund ●Receptionist – accepted incoming calls and inquiries; released checks for suppliers and contractors; released office supplies ●Purchasing Asst. – canvassed least price items which still conformed to the standard and safe requirements of items, prepared P.O. for supplies and gasoline ●Secretary to Managing Director – processed/generated the reports needed for the day; catered personal needs of the country manager

EDP Assistant – Performed daily and weekly system backup for our International Branch System which included trouble shooting of the system following set of guidelines/instructions from Singapore and U.K. EDP ; responsible in the issuance and activation of email addresses of employees with coordination of company’s system provider ; attended to LAN (network) trouble shooting; PC system errors

WORLDS OF FUN - PACO AMUSEMENT

Reliance House #205 EDSA cor. Rochester st. Greenhills Mandaluying city, Feb. 1994 to June 26, 1996

Position: Cost Accounting Assistant

• Prepared Statements of Accounts for at least 13 branches with their corresponding journal entries.

• Prepared journal entries for the remittance of collection of accounts and transfer of items from one branch to the other branch/company

• Prepared Monthly and Quarterly VAT Returns and the corresponding remittance entries

• Maintained files, documents pertaining to VAT Returns

• In-charged in reconciling/maintaining inventory records of supplies per branch

• Prepared Withholding Tax Statement of Lessors per month

• Recorded/filed various reports and documents

TASTER'S FOOD COMPANY

West Drive Bo. Capitolyo Pasig City, April 1993 to August 1993

Position: Cost Accounting Assistant

In- charged in the computation of Monthly Salesmen’s Commission ; Reconciled Books of Accounts of customers ; Prepared Order Sheets for meat products from various clients.

RIZAL POULTRY & LIVESTOCK ASSN., INC.

Malanday, San Mateo, Rizal, June 1990 to April 1993

As Divisional Secretary of the Comptroller

Attended to the various reports and documents for/from other Divisions/Departments.

As Accounting Assistant

●M/S Section: Handled the processing of payroll of the officers and prepared its corresponding accounting or journal entries ●Bookkeeping Section: In- charged in the recording of vehicular expenses of the company; In- charged in the consolidation of daily transactions (journal/accounting entries) of every Division and for the computation of Income for Distribution to Members ●Cost Accounting Section: In-charged in the computation of Egg Salesmen’s Commission and Incentives and for the Weekly Computation of Egg Rebates to Members.

QUALIFICATIONS and SKILLS

• Bachelor of Science graduate in Mathematics major in Computer Science

• With professional experience for 22.6 years

• Experience in various areas including but not limited to: office administration, accounting policies and procedure, wage taxes, auditing, payroll processing, secretarial functions, business process improvements and safety management system

• Proven ability to present and train

• Able to demonstrate a thorough understanding of the principles of SHE management and the development and implementation of effective SHE management systems.

• Able to demonstrate commercial awareness and a thorough understanding of the commercial benefits of effective SHE management.

• Excellent communication skills (both verbal and written) in native language and English; persuasive with the ability to positively influence at all levels; able to command respect from others and establish a high degree of professional credibility (honest and keep confidential information).

• Excellent organizational skills and capable of meeting deadlines while often working under pressure.

• Highly motivated with the ability to work with limited / no supervision.

• Able to build strong working relationships and collaborate with others.

• Able to coach and mentor line managers to build leadership skills / competencies.

• Able to gather and make sense of large amounts of information and apply it to make business and customer focused decisions.

• Analytical and Innovative thinker and problem solver capable of developing new ideas to enhance management strategies.

• Able to manage projects and use strong technical and problem solving skills to approach complex projects.

• Results orientated with proven track record of driving performance improvements.

• Ability to manage budgets.

• Customer orientated mindset.

• Keen in Sites Inspection

• Professional driving license.

• IT skills including the use of Microsoft Office and data management systems (accounting and payroll systems).

EXAMINATION:

* IELTS General Training: Overall Band Score: 6.5 ; Taken on April 5, 2014

TRAINING/SEMINARS/CERTIFICATION/LICENSES

*ISO 9001-2008: Awareness Training, May 3, 2015

Conducted by: Aarkays Biz Solution FZE, Port of Fujairah, UAE

*ISO 9001-2008: Internal Auditor Training, May 4, 2015

Conducted by: Aarkays Biz Solution FZE, Port of Fujairah, UAE

*Advanced MS Excel Training, October 8-9, 2012

Trainer: Mohammed Shafiqul Islam, Regional Academic Head/Aptech Trainer, APTECH Phils Inc.

* Workshop on: The Leader in You: A Journey to Redesigning Your Life, June 18-20, 2012

Facilitated by: Ms. Rachelle S. Gobres of Beacon of Hope

*Comprehensive Rope Access Safety, Working at Heights and Scaffolding Safety, April 16-19, 2012

Conducted by: Engr. Robert Robina & Mr. Lauro A. Bautista, Jr

Synerquest Management Consultancy Services Inc, Cert# 041912-21

*Management Advanced Occupational Safety & Health (LCM) Loss Control, November 21-25, 2011

Conducted by: Mr. Albert L. Asprec, MOH & Mr. Donald J. Manalo, MBA of PEME Consultancy Inc.

Certification # 112511-21

*Rentokil Initial Asia: SHE Workshop: Manage Safely. Don’t Learn It By Accident at KL Malaysia Sept 27-29,’11 ; Conducted by: Ms. Serene Lim, Asia Regional Safety Director

*Basic Occupational Safety & Health (BOSH), April 4-8, 2011

Conducted by: Mr. Eros Zuniga and Edwin Villanueva of SOPI (Safety Organization of the Phils)

Certification # BCN050411-27

*Kow the Rules: Corporate Compliance-DOLE, SSS, BIR and LGU, August 18, 2010

Conducted by: Jessie C. Carpio, Punongbayan & Araullo

*Regional Technical Training on Pest Control, at Bel-Air Makati Phils, June 24-25, 2010

Conducted by: Mr. Michael Moi, Asia Rentokil Regional Technical Director

*Teambuilding Program, December 18-20, 2009

Conducted by: Ma. Vivien Arnobit, Director on Academic Services and Roque Roy Navarro, Lead Facilitator of Meralco Management and Leadership Development Center (MMDC) Foundation Inc.

*ISO 900 Executive Awareness Seminar, Oct. 22-24, 2008,

Conducted by Robere & Associates Philippines, Inc

*Amplifying Tax Relief: Republic Act. No. 9504 (Income Tax Exemption of Minimum Wage Earners and latest Judicial Decisions, Makati, August 4, 2008

Conducted by: Mr. Alexander Cabrera, Managing Tax Partner, Isla Lipana & Co.

Philippines Professional Driver’s License with Restriction Code 1 2 3

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