Claudine A. Reynolds **** Wagon Court, Antioch CA. 94531

Email: acus98@r.postjobfree.com

Phone: 510-***-****

EXECUTIVE ASSISTANT / OFFICE ADMINISTRATOR

Skilled and dedicated Executive Assistant with 15+ years’ experience. Excels at coordinating, planning and supporting daily operational functions. Provides comprehensive support to Vice President and Executive Directors by scheduling meetings, preparing presentations, coordinating travel and managing all essential tasks. Managed staff access to Executives, based on daily changing priorities. Exercises professionalism and discretion with highly confidential information. Highly focused, able to identify goals, priorities and resolve issues in initial stages.

• Microsoft Office Suite

(Outlook, Word, Excel, PowerPoint)

• Expense Reporting

(TEO, OneLink, eProcurement, iExpense)

• Lotus Notes, Adobe Acrobat, Sharepoint • Event & Travel Planner, Concur

• TIME System, RPM, TEM Portal • Multi-Tasker

• Office and Project Management

• MyHR, eProvisioning, ADP Payroll

• Internet Savvy

• Compliance, PHI, PCI

PROFESSIONAL EXPERIENCE

CABLEVISION, CSC HOLDINGS LLC 6/15 - current

Office Administrator & Executive Assistant

• Executive support to Sr. Vice President of Business Operations and Sr. Vice President of Data Science. Management of executive calendars and meetings.

• Coordinate travel, reconcile expense reports and manage SOW’s and processing of vendor invoices.

• Coordinate meetings and communications for Data Science teams: Data Analytics and Big Data Platforms

• Provide office management and administration for 65 person office in San Francisco’s Financial District

• Ensure smooth office operations and enforcement of Cablevision polices and procedure. HR Liaison between Cablevision’s New York headquarters and the San Francisco office.

• Manage and negotiate contracts. Purchase office equipment and supplies. Secure internal and external office services.

KAISER PERMANENTE 1/02-6/2015

Executive Assistant to the Vice President, Care Delivery Business Information Office 9/13-6/15 Executive Assistant to the Vice President, Group Business Information Officer 6/11-9/13 Executive Assistant to the Vice President, Business Information Officer 8/10-6/11

• Provide executive level support and project management to the Vice President, Executive Directors and Sr. Director of Strategic Operations by maintaining, managing and coordinating multiple executive calendars.

• Efficiently schedule meetings, conference calls, conference rooms, WEBEX meetings, telepresence and/or tele-video rooms, catering and all meeting details and logistics.

• Meaningfully participate and contribute in offsite meetings and projects which affect the Care Delivery Business Information Office.

• Ensure that VP reviews requests, approves and responds to all necessary action items.

• Ensure expeditious communications with direct reports and staff throughout the United States

• Coordinate yearly meeting schedules for executive sponsor meetings, steering committees and workgroups to ensure goals and deliverables are met on time and within budget.

• Coordinate completion of Funds Distribution Authority processes for all accountable staff.

• Handle all confidential materials/gatherings with professionalism and discretion.

• Coordinate logistics for events, negotiate contracts for off-site meetings and travel arrangements

• Provide back-up administrative support as needed to other executive directors and administrative support staff.

• Coordinate and equipment supply and operations to ensure smooth onboard and disembarkation of staff.

Operations Specialist & Assistant to the Executive Director 8/09-8/10

• Provide executive support and project management by managing calendar of meetings, coordinate meeting agendas, materials and logistics and travel.

• Project management and operations support to the Administrative Services Manager by coding and submitting invoices and expense reports and coordinating the FDA process to completion.

• Coordinated equipment needs and managed the purchase of equipment to ensure secure and timely coordinated efforts with KPIT End User Support staff.

• Schedule and coordinate special speakers/presenters to All Hands meetings.

• Human Resources support for KPIT NCAL Executive Director’s staff of approx. 180. Review and audit Verizon billing/invoices and KPHealthConnect personnel files.

• Provide back-up administrative support as needed to other executive directors and administrative support staff.

Project Manager to the Business Program Manager 6/05-8/09 Project Coordinator to the Administrative Services Manager

• High level administrative support and calendar management. Meeting coordination, materials and agenda preparation, catering and travel coordination.

• Collectively work with administrative staff to ensure smooth office operations.

• TIME, HIPAA and annual compliance training coordinator for department of 350+ staff.

• Compliance Coordinator from 2005-2009, achieving 100% compliance consistently.

• Coding, submission and tracking of invoices.

• Coordinated large scale all hands meetings and offsite department events. Staff Specialist / KASIS Systems Administrator 1/02-6/05

• High level administrative support and calendar management to the North/East Bay Director of Perioperative Services. Manage calendar of events, meetings and travel.

• Coordinate meeting agendas, materials, catering and logistics for Operating Room Committee and Interdisciplinary Practice Committees. Scribe for meetings, providing action item follow up and tracking for future meeting discussions.

• KASIS (Kaiser Anesthesia and Surgery Information Systems) Administrator. Respond timely and accurately to data requests from surgeons and medical departments and Chief of Staff. ACTIONAL CORPORATION

Executive Administrator 7/00-1/02

• Executive level support to 9 person Executive Staff and Chief Financial Officer and Chief Executive Officer.

• Coordinate meetings and communications with venture capitalists and staff.

• Provided office management and administration for the 40 person staff at Action Corporation headquarters.

• Maintain Human Resources databases and support Human Resources Director.

• Manage, negotiate contracts and purchase office equipment. Negotiate and secure internal and external building services.

• Supervise receptionist/administrative assistant.

• Plan and coordinate monthly events for the office and staff to ensure high morale and energy throughout the company.

• Stock Option Administrator for this pre-IPO application integration software company. EDUCATION

Bachelor’s Degree, Health Sciences

California State University East Bay Hayward, CA

KASIS Systems Administrator - 2002

Kaiser Anesthesia Surgery Information System

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