JANICE LUFF

**** ********* ***** *** *****, NV **117 +1-215-***-**** acunhd@r.postjobfree.com

EXECUTIVE LEVEL ADMIN SUPPORT • OFFICE MANAGEMENT • HR AND BENEFITS ASSISTANT • NOTARY PUBLIC HIGHLIGHTS

Organize business appointments and travel arrangements for executives and management

Screen telephone calls, fielding inquires and requests and escalate urgent matters to the

Serve as liaison for the executive suite and provides general administration support to corporate executives

Arrange internal staff movements/office relocations, including telephone and computer equipment requirements.

Coordinate activities associated with the maintenance of building facilities and office equipment including the administration of building security/access for employees.

Strong interpersonal, communication and negotiation skills. PROFESSIONAL BACKGROUND

Southern Hills Hospital and Medical Center – Las Vegas, NV (February 2015 – Current) Executive Assistant

Track and maintain all contractual agreements for the facility, including notifications of impending expirations

Maintain and coordinate Outlook calendars for executive management team

Maintain high degree of confidentiality while working with all levels of management

Coordinate meeting and catering functions for Board of Directors, executives, and guests

Complete minutes, ensure policy compliance, and regulatory documentation for facility

Coordinate travel arrangements for multiple executive team members and guests

Coordinate background checks, drug screens, and health evaluations for new employees

Direct orientation schedule and introductory on-boarding process for new hires

Manage accurate payroll, time off, and termination requests for Director team

Interpret policies and procedures to assist in employment relation matters

Gather evidence to support labor relations grievances and disputes.

Maintain record keeping and organization of employee files NYX Gaming Group – Las Vegas, NV (March 2011-Current) Office Manager/Executive Assistant

Produce correspondence, memoranda, presentations and reports both of a general and confidential nature

Manage calendars and some personal matters for executives and management staff

Communicate on the CEO's behalf with the organization’s Executives, Executives of external organizations, Board members, suppliers and clients.

Coordinate the organization of executive level business functions, lunches and dinners.

Manage the company filing, personnel and archiving systems.

Prepare the office payroll and completing all payroll and personnel data related activities

Ensure that reception is operational between standard working hours

Maintain office supplies, research specific purchase information for regular goods and services required by the office

Negotiate vendor contracts for the supply of goods and services.

Able to work autonomously, employ initiative to find solutions, prioritize and exercise discretion.

Supervise other administrative support positions within the company.

Excellent organization and administration skills. Advertising Specialty Institute – Trevose, PA (Spetember 2008 –February 2011) Executive Administrative Assistant

Manage calendars for Executive Team consisting of CFO, Senior Vice President, Executive Director, and Controller

Assist with conference room reservations, coordination, catering and arrangements

Manage, screen and prioritize phone calls and voice messages from internal and external customers as appropriate

Assist with the management of email inbox by answering and redirecting messages as appropriate Core Competencies:

Contract Management

Travel Arrangements

Meeting and Event

Coordination

Office Equipment

Administration

Negotiation Skills

Invoice Management

Effective

Communication with

Executive Level

Superior Organization

JANICE LUFF

1913 Shirewick Drive Las Vegas, NV 89117 +1-215-***-**** acunhd@r.postjobfree.com

Project management via task and deadline tracking, coordination of workflow, updating and monitoring delegated times with proactive reminders to ensure work is progressing on schedule

Review contracts for Major Accounts division to ensure payments and refunds are processed and distributed according to terms of agreements

Schedule domestic and international travel arrangements including entertainment and meals at destinations

Maintain confidentiality in all aspects of client, staff, and company information including financial profit and loss, payroll, investment information and bonuses

Handle on-boarding process for new hires by arranging orientations, training sessions, and workstation setup

Maintain attendance and time off records for the department

Liaise with Board of Directors – preparation of meetings, tracking, monitoring, and following progress of open action items, drafting agenda, setting timetable and owners for board material prep

Collation and preparation of budget reports and monthly meeting materials for presentation to Chairman of Board, CEO, and Advisory leaders

Prepare expense reports and reconcile credit card statements. Contacting employees company wide to ensure prompt account reconciliation

Serve on implementation committee for new travel and expense processing tool

Translate dictation and compose correspondence

Maintain and update professional and personal contact lists

Adjusted internal distribution processes resulting in an $3, 500 annual savings to company

Managed departmental expenses by evaluating inventory ordering and establishing a supply cabinet Universal Health Services – King of Prussia, PA (June 2003-August 2007) Executive Administrative Assistant

Work closely with key facility contacts to coordinate meetings, discussions, and conferences.

Serve as liaison between CIO and various communities.

Manage calendar of CIO. Coordinating with internal and external contacts to maximize time usage.

Meeting and event coordination including establishing suitable venues, managing material compilation and distribution, preparation of applicable presentations, coordinate conference calls, manage web and/or video conferences

Contracts - managing contract executions, reconcile invoice charges against contract terms, maintaining electronic database of contracts and applicable amendments

Invoices – ensuring proper approval processes are followed and checks are disbursed to vendor in timely fashion.

Publish company-wide quarterly newsletter to keep employees knowledgeable on current initiatives at the Corporate office

EDUCATION

Bachelor of Science – degree in progress and expected in 2017 – Human Resource Management – Western Governors University Associate of Science – degree earned – Business Administration and Management – Peirce College

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