CAREER SUMMARY

Professional Executive Assistant, offering 19 years of diverse experience in management, communication and leadership.

HIGHLIGHTS OF QUALIFICATIONS

Superior organization & priority-setting skills, strong work ethic and ability to multi-task

Strong interpersonal and client service skills

Post-graduate degrees

Strong managerial and analytical skills

Strong negotiating skills, getting recognition from both management and peers

Excellent MS Office skills

Excellent oral and written skills in four languages (English, Russian, Hebrew, Ukrainian)

PROFESSIONAL EXPERIENCE

Executive Assistant/Project Manager, supporting five senior executives

Administrative/Executive assistant for the investment firm

Executive/Personal Assistant to the President/Board of the largest national airline

Executive Assistant to the Senior Vice President of the large trade corporation

Taking and distributing Board Meeting minutes

Complex international travel logistics and expense report management

Managing projects with clients

Handling correspondence between companies and their partners

Preparing contracts for signing

CAREER HISTORY

Executive Assistant to the President/CCO 2015 – present

ARC Productions

Supporting President/Chief Creative Officer

• Manage calendar

• Schedule all meetings and conference calls, taking into account different time zones

• Manage conflicts as necessary

• Ensure that the executive attends all appointments as scheduled

• Coordinate regular meetings and one-off events

• Send out meeting invitations to the appropriate individuals

• Ensure proper set up of telephone and video conferencing equipment as necessary

• Prepare presentation and meeting materials

• Arrange catering as required

• Record minutes at regular meetings and follow-up on action items

• Administer expenses

• Collect receipts

• Prepare and submit expense reports

• Ensure resolution of related errors

• Answer telephone calls for the executive in a courteous and professional manner

• Make travel arrangements for the executive and other individuals as required

• Book flights, hotel stays, vehicle rentals, etc.

• Communicate any cancellations or delays to key stakeholders

• Type correspondence and memos as necessary

• Coordinate and administer special projects

• Perform occasional personal assistant duties for senior managers

• Coordinate interview scheduling as support to Recruitment team if/when required

• Track job postings externally and internally and ensure that postings are up to date

• Coordinate trade show activities for recruitment as required

Executive Assistant to the President 2015 – 2015

OYA Solar/Polar Racking Inc.

Supporting President and Managing Partner

Daily management of President’s phone calls, emails, mail, and calendar

Travel arrangements, accommodations, schedules and itineraries

HR Management, payroll, benefits

Establish and coordinate administrative policies

Office management

Prepare, edit and finalize presentations, documents, spreadsheets and reports

Prepare expense reports and maintain basic bookkeeping and legal documents on

behalf of the President

Coordinate the preparation of briefs and reports from various departments

Meet with individuals and groups on behalf of executives

Executive/Personal Assistant to the CEO/Project Manager 2013 – 2015

Icon Legacy Hospitality

Supporting a very busy CEO, COO and CFO; project management

Full administrative support of a very busy executive

Management minutes taking/distribution

Project support/design/execution

Market research

Supporting HR department

Office manager duties

Licensing and cooperation with government authorities

Reviewing and preparing press releases

Wide range of personal support duties

Executive Assistant to the CEO 2011 – 2012

Worldlynx Wireless LP

Supporting a busy team of five executives and running the head office

Planned and managed National Sales Conference for 150 people

Extensive Personal Assistant duties

Organized the logistics for Board Meetings

Revision and distribution of the Board Meeting deck

Taking and distributing Senior Management and Board Meeting minutes

Planned and executed logistics for the office renovation and move

Expense report handling and execution

Improved technology infrastructure for executive team

Established system for complex travel arrangements

Managed all office vendors

Administrative Executive Assistant 2010 – 2011

Richardson GMP

Supporting Manager of Investments and Advisory office

Calendar management

Presentation proofing/preparation

Personal assistance as required

Travel logistics handling

Expense report handling and execution

Improved technology infrastructure for executive team

Managed all office vendors

Executive/Personal Assistant to the President/Board 2005 – 2010

AEROSVIT Airlines

Full administrative support for an extremely busy President and the Board of Directors, including a wide array of personal support duties and travelling with the President

Complex international travel arrangements

Planned and oversaw smooth working of all service projects and maintained good relations with clients

Personal Assistant to the CEO, accompanying him on most of the trips

Coordinated with CEO and oversaw planning of aviation work and developed all development activities

Organisation and logistics of the Board Meetings

Took integral part in Board Meeting Deck preparation and was fully responsible for the distribution

Senior Management and Board Meetings minutes taking and distribution

Expense reports handling and execution on behalf of the CEO and Board Members

Prepared budget for marketing and sales team and ensured compliance to same

Maintained knowledge on all company projects and trends

Facilitated in developing efficient sales methods

Developed and implemented a new First Class service

Negotiated with vendors, on contracts between $100,000 and $200,000

Developed and implemented the new staff selection process

Developed and executed detailed and integrated product schedules involving development, integration, testing and approval activities. Identified dependencies and mitigated risks to achieve project objectives.

Collaborated with common and product engineering teams regarding staffing commitments.

Planned, tracked, and drove reporting and issue identification for product development activities associated with development and production. Reported project status encompassing schedule progress, changes to scope and resources versus requirements.

Followed change control processes to introduce and manage modifications to planned deliverables.

Created the equipment-loading matrix for every type of aircraft used

Executive/Personal Assistant to the SVP, International Trade 1997 – 2005

Energotransinvest Trade Corporation

Assisting the SVP on a daily basis, both professionally and personally

Proofing and preparing the contracts for signing

Translating the documents and interpreting negotiations between senior management team and foreign partners

International travel arrangements

Personal assistance to the SVP and his family

Calendar management

Expense report management

EDUCATION

Iowa State University

Ames, Iowa, US 2001 – 2002

MHRM

National Agricultural University

Kiev, Ukraine 2000 – 2002

MBA, International Trade

National Agricultural University

Kiev, Ukraine 1999 – 2000

Masters, Veterinary Medicine

National Agricultural University

Kiev, Ukraine 1995 – 1999

Bachelor, Veterinary Medicine

References available upon request

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