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Executive Assistant

Location:
New York, NY
Posted:
May 31, 2016

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Resume:

Maribeth Mooney

*** **** **** ******, ********* *E

New York, N.Y. 10016

917-***-****

acu1bd@r.postjobfree.com

Summary:

Experienced professional recognized by executives as a trustworthy and loyal employee who is resourceful, pleasant, and enthusiastic.

Omnicom Group, New York, NY 05/11-Present

Executive Administrative Assistant to the Co-Founder & Vice Chairman Emeritus of Omnicom Group/Dean of Omnicom University

Manager, Omnicom Group’s MBA Residency Program

Creating, formatting and editing Word and Excel reports.

Coordinating all aspects of business and personal travel arrangements both

domestic and international.

Managing Omnicom University’s intranet site including user assistance and content

maintenance.

Processing personal banking statements, invoices and medical claims.

Composing personal and business correspondence.

Uploading data to corporate SharePoint site.

Exporting data to create reports from FilemakerPro.

Creation of Client Mapping and relationship analysis in PowerPoint.

Draftfcb, New York, NY 11/09-05/11

Executive Assistant to the Chief Growth Officer/ New Business Coordinator

Maintained executive and creative calendars, scheduled and coordinated

meetings, rehearsals, pitches and liaised with clients.

Arranged complex planning and logistics for trips, provided detailed itineraries

considered budget and executive needs then followed up with extensive expense

management and reporting.

Worked closely with New Business Manager creating books, handouts, and pitch

leave behinds.

Completed weekly time entry for executives and creatives.

Scheduled and maintained New Business War Room.

The Promotion Network, New York, NY 07/07-02/08

Office Manager/Executive Assistant to the CEO

Planned and facilitated weekly internal meetings, which included development and

execution of organizational morale and team building exercises.

Handled all facilities management for NY office including all telecommunications,

shipping, supplies management, common area organization and scheduling.

Enforced implementation of Six Sigma best practices.

Representative for NY office with the building management, office staff, contractors, and

vendors.

Ann Taylor, Inc New York, NY 04/05-07/07

Executive Assistant to the President of Ann Taylor LOFT

Managed the President’s complete calendar including all professional, personal

and social engagements.

First line of contact for executive access handling frequent calls and requests

optimizing time management.

Oversaw scheduling, issues management/escalation, and reporting among all

Cross-functional areas including design, marketing, merchandising, sourcing,

production, and store planning and allocation.

Market analysis including research and store visits to produce timely trend reports.

Scheduled all trips providing detailed itineraries considering budget and executive

needs.

Responsible for all expense management and reporting.

Responsible for handling matters of a highly confidential nature professionally and

effectively.

Time Warner Inc, New York, NY 03/01-06/04

Office Manager in Office of Corporate Responsibility

Executive Assistant to the President & Executive Director

Organized all aspects of corporate events including venue selection, invitations,

staffing, catering and IT setup.

Maintained executive/ team calendar, scheduled and coordinated meetings.

Developed and maintained excellent relationships with all Time Warner company C

level executives and their staff including HBO, CNN, Warner Bros and Time, Inc.

Created and organized a new comprehensive filing system post acquisition. Two year

project from inception to completion.

Co-authored the department’s Disaster Recovery Plan initiated post 9/11 and was the leader of

its execution.

Managed corporate philanthropic benefits and events including advertising, invitations

and strategic seating arrangements.

Team leader for Time Warner volunteer projects including New York Cares, Family

Center Post 9/11, and Time To Read program, City Year and Digital Heroes.

BBDO New York; New York, NY 10/90-03/01

Assistant Creative Recruiter

Maintained data integrity of creative database of over 3,000 records.

Initial agency contact for art directors and copywriters required prior to any other

subsequent appointments.

Provided administrative support to VP, Creative Recruiter

Handled international and domestic relocation of new employees to New

York worked closely with human resources and Omnicom’s legal department.

Scheduled and trained department interns on all company policies and

procedures.

Identified and managed a pool of freelance talent to utilize when needed.

Freelance Experience

Avanti Press Inc, New York, NY 02/05-04/05

Greeting Card Writer

Working Class Inc., New York, NY 02/96-07/13

Sales – specialty goods

Apple Retail- Soho, New York, NY 09/08-02/09

Concierge and Sales – Seasonal

EDUCATION:

DeSales University, B.A. Theatre/English Center Valley, PA

COMPUTING: Proficient with MAC and PC O/S and applications including Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, FileMaker Pro, GIFTS, Apex, Concur and Oracle.

US & European Citizenship



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