Maribeth Mooney
*** **** **** ******, ********* *E
New York, N.Y. 10016
acu1bd@r.postjobfree.com
Summary:
Experienced professional recognized by executives as a trustworthy and loyal employee who is resourceful, pleasant, and enthusiastic.
Omnicom Group, New York, NY 05/11-Present
Executive Administrative Assistant to the Co-Founder & Vice Chairman Emeritus of Omnicom Group/Dean of Omnicom University
Manager, Omnicom Group’s MBA Residency Program
Creating, formatting and editing Word and Excel reports.
Coordinating all aspects of business and personal travel arrangements both
domestic and international.
Managing Omnicom University’s intranet site including user assistance and content
maintenance.
Processing personal banking statements, invoices and medical claims.
Composing personal and business correspondence.
Uploading data to corporate SharePoint site.
Exporting data to create reports from FilemakerPro.
Creation of Client Mapping and relationship analysis in PowerPoint.
Draftfcb, New York, NY 11/09-05/11
Executive Assistant to the Chief Growth Officer/ New Business Coordinator
Maintained executive and creative calendars, scheduled and coordinated
meetings, rehearsals, pitches and liaised with clients.
Arranged complex planning and logistics for trips, provided detailed itineraries
considered budget and executive needs then followed up with extensive expense
management and reporting.
Worked closely with New Business Manager creating books, handouts, and pitch
leave behinds.
Completed weekly time entry for executives and creatives.
Scheduled and maintained New Business War Room.
The Promotion Network, New York, NY 07/07-02/08
Office Manager/Executive Assistant to the CEO
Planned and facilitated weekly internal meetings, which included development and
execution of organizational morale and team building exercises.
Handled all facilities management for NY office including all telecommunications,
shipping, supplies management, common area organization and scheduling.
Enforced implementation of Six Sigma best practices.
Representative for NY office with the building management, office staff, contractors, and
vendors.
Ann Taylor, Inc New York, NY 04/05-07/07
Executive Assistant to the President of Ann Taylor LOFT
Managed the President’s complete calendar including all professional, personal
and social engagements.
First line of contact for executive access handling frequent calls and requests
optimizing time management.
Oversaw scheduling, issues management/escalation, and reporting among all
Cross-functional areas including design, marketing, merchandising, sourcing,
production, and store planning and allocation.
Market analysis including research and store visits to produce timely trend reports.
Scheduled all trips providing detailed itineraries considering budget and executive
needs.
Responsible for all expense management and reporting.
Responsible for handling matters of a highly confidential nature professionally and
effectively.
Time Warner Inc, New York, NY 03/01-06/04
Office Manager in Office of Corporate Responsibility
Executive Assistant to the President & Executive Director
Organized all aspects of corporate events including venue selection, invitations,
staffing, catering and IT setup.
Maintained executive/ team calendar, scheduled and coordinated meetings.
Developed and maintained excellent relationships with all Time Warner company C
level executives and their staff including HBO, CNN, Warner Bros and Time, Inc.
Created and organized a new comprehensive filing system post acquisition. Two year
project from inception to completion.
Co-authored the department’s Disaster Recovery Plan initiated post 9/11 and was the leader of
its execution.
Managed corporate philanthropic benefits and events including advertising, invitations
and strategic seating arrangements.
Team leader for Time Warner volunteer projects including New York Cares, Family
Center Post 9/11, and Time To Read program, City Year and Digital Heroes.
BBDO New York; New York, NY 10/90-03/01
Assistant Creative Recruiter
Maintained data integrity of creative database of over 3,000 records.
Initial agency contact for art directors and copywriters required prior to any other
subsequent appointments.
Provided administrative support to VP, Creative Recruiter
Handled international and domestic relocation of new employees to New
York worked closely with human resources and Omnicom’s legal department.
Scheduled and trained department interns on all company policies and
procedures.
Identified and managed a pool of freelance talent to utilize when needed.
Freelance Experience
Avanti Press Inc, New York, NY 02/05-04/05
Greeting Card Writer
Working Class Inc., New York, NY 02/96-07/13
Sales – specialty goods
Apple Retail- Soho, New York, NY 09/08-02/09
Concierge and Sales – Seasonal
EDUCATION:
DeSales University, B.A. Theatre/English Center Valley, PA
COMPUTING: Proficient with MAC and PC O/S and applications including Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, FileMaker Pro, GIFTS, Apex, Concur and Oracle.
US & European Citizenship