CYNTHIA S. VASQUEZ

361-***-****

actib5@r.postjobfree.com

Document Control

Enthusiastic, results-driven professional with demonstrated expertise delivering impeccable document management in numerous fast-paced, deadline-driven environments. Strong team leader with exceptional organizational talents, proficient tracking extensive range of complex data for rapid retrieval and maintaining rigorous compliance with all policies and best practices. Experienced developing productive professional network, maintaining close communication with a wide range of personnel and managing high-performing teams. Key contributor with a total commitment to operational success and in-depth experience managing all aspects of document and data management.

Project Information Management • Records Management • Document Control • Capital Projects • Construction Work Packages • Hydro Packages • Dossier Books Turnover • Startup & Commissioning • Document & Data Management • Workflow Coordination • Training Process/Administrator • Troubleshooting • Documents of Operations (DFO) • Audits • Vendor Data • Expediting • Quality Control • SAP • Lifecycle • TWIC Card

PROFESSIONAL EXPERIENCE:

Duke Energy - Contractor, Charlotte, N.C., May 2015 - Present

Document Control Supervisor - Power Generation / Fossil Hydro Operations

Guided and supervised the document control team (12) with three draftsmen as per the company rules and regulations.

Trained and educated the workforce regarding proper work completion and adherence to company standards.

Monitored the timely performance of the employees in the workforce and motivated them to accomplish more.

Assigned duties/shifts to different employees as per their areas of expertise.

Conducted briefings and meetings before and after work sessions, which included praising individuals as well as clarifying various areas that they need to work on.

Maintained and documented work completed on a daily basis; presented the report to the management

Identifies documents that must be saved, their storage and retrieval requirements and the controls and tracking requirements needed to successfully support the plant.

Configuration Management addresses aspects of document management such as capture, storage, retrieval and control, but also the ability to identify and retain the context and integrity of documents in their relationships to projects, plants, processes, equipment, organizations and users.

Assist in the identification of all applicable documentation related to configuration changes.

Provide leadership and guidance for the facility’s records management and libraries pertaining to the facility’s design basis and configuration management Conducts records research as needed.

Serve as trainer for configuration management process for any personnel and contractors involved in activities that may change the facility’s configuration.

Udelhoven, Oil Field System Services, Big Spring, Texas, March 2014 – January 2015

Document Control Manager, ConocoPhillips Howard Glasscock AGI Project - Construction

Developed and delivered consistent method for creating, categorizing, storing, locating and retrieving documents and drawings for the project and construction sites. Registered incoming/outgoing documents, and copied, distributed, and filed all documents. Maintained Master Document Register and produced transmittals for outgoing technical documentation; organized all documentation for project site, facilitated ease of retrieval of revised documents, drawings and distributed revisions to appropriate personnel per Distribution Matrix.

Maintain complete and updated drawings, specification and/or procedural files, redlines and as-builts as well as logs, files, expedite and distribution for RFIs, NCRs and DCNs. Conducted routine audits. Work with the Construction Team to prepare Inspection Test Plans (ITP’s), Inspection Test Reports (ITR’s), Weld Matrix, NDE Reports, WPS and IWL’s ( Incomplete Work List). Prepare Construction Work Packages (CWPs), Hydro Packages, Turnover

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Packages by System, and expedited Vendor Data for Dossier Books for Commissioning. Coordinate with client support personnel to determine database configuration and interface development requirements. Tested and implemented upgrades to data repository application, SharePoint and LiveLink.

Walsh Group, Jeffersonville, Indiana, Feb 2013 – July 2013

Document Control Manager, Project East End Ohio River Bridge - Infrastructure

Lead efforts of 3-person department throughout ground-up, control and maintain a document management system for the efficient incoming, distribution and secure central filing of technical documents to and from the Client, designers, subcontractors, and suppliers plus vendor data. Ensure that all team members work efficiently by being able to readily access the latest revision of all technical information methods and procedures of document control were implemented across the Project office and in the remote offices.

Establish and maintain a system for the recording of all controlled documents to meet project requirements and procedures. Register documentation into the document management revisions system. Retain a Master Document Register (MDR), NCRs RFIs, Change Orders, Change Notices, and distribute correspondences, technical (submittals) and drawings in a controlled manner to meet project requirements and procedures. Maintain an archive of all received and issued documents. Check acknowledgements of transmittals on a regular basis and follow up where necessary.

Manage all Active Directory accounts and user access to data repository, plus contractors and subcontractors. Provide training and technical support to the data management system users. Coordinate with third party/client support personnel to determine database configuration and interface development requirements. Tested and implemented upgrades to data repository application and training for all personnel on EDMS, SharePoint and e-Builder.

DIGITAL INTELLIGENCE SYSTEMS (DISYS), Houston, Texas – Shell Oil and Gas

Information Management Lead • November 2012 – Jan 2013

Develop and maintain the Project IM Strategy and the IM Plan ensuring compliance with the relevant global standards. Provide IM input to the Project Execution Strategy (PES) and later to the Project Execution Plan (PEP).

Develop and implement IM general guidelines and procedures for the owner’s project team, design / execution contractors and equipment vendors. Ensure that the IM requirements are included in the design / execution contracts through the contract-specific IM Scope of Work and Information Specification.

Facilitate provision of the document control services at all of the Capital Project’s locations including home office, engineering offices and construction sites. At each project phase undertake the IM-related mandatory value assurance activities for that phase as defined in the Project Controls and Assurance.

Other responsibilities, plan, resource, lead, motivate and develop a [matrix] team in a highly diverse, and at times, stressful environment of a major capital project.Monitor both internal and external organizational interfaces and the roles & responsibilities within the project IM team and demonstrate visible leadership as well as personal commitment to Health, Safety and the Environment. Assai (EDMS) for all revisions and retention and retrieval of all documentation in Livelink.

FLUOR, Whiting, Indiana / FLUOR GOVERNMENT GROUP - Afghanistan

January 2009 - May 2012 - Infrastructure

Construction Document Data Manager

FLUOR GOVERNMENT GROUP Life Repair Mission (LRM), project data management, providing close coordination of ATI Rollup Reports, QA checks based on Master Schedule of Work (MSOW) and Mayor’s List before transmitting via CD to Defense Contract Management Agency (DCMA), Department Public Works (DPW), and each Forward Operating Base (FOB). Upload ATI’s into Proliance, FGG main storage retention database. Procure office and safety supplies through Maximo, performing IPR when needed to acquire supplies from other FOB’s.

Support efforts of Repair Mission, providing daily tracking of all repairs per work order on each FOB, as well as cross-referencing with Maximo.

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Utilize ARTS database to distribute and monitor issues and re-issues of laptops, and ensure Employee Position Requirements Tracking System (EMPORTS) is completed by personnel.

Collaborate with Operation Supervisor to deliver seamless scheduling of all aspects of in/out bound flights.

Conduct detailed audits both bi-weekly and monthly, and scan, number, and upload documents into Proliance (EDMS) for review & comments, revisions and retention.

Document & Data Management Deputy Manager - Afghanistan

Provided hands-on support to Records Program for Fluor’s Government Group (FGG), as well as associated technical web applications and hardware. Oversaw governing documents that defined specific organizational responsibilities within document life cycle and specified roles related to Federal Acquisition Regulation (FAR) compliance, associated tasks, and compliance with mandates of company’s policies and reporting requirements. Collaborated closely with functional groups and Project Management to maintain compliance with federal laws and protect FGG against audits/potential litigation by ensuring robust Records Programs for each project.

Conducted in-depth analysis of operating procedures and implemented process improvement efforts to optimize overall efficiency, and delivered rigorous audits and internal checks.

Led high-performing team of Document Data Technicians and Specialists throughout file maintenance efforts, including rigorous indexing and cross-referencing of large-scale projects.

Compiled and maintained accurate control records, distributed documents, coordinated efficient workflow, and maintained total compliance with DDM guidelines. Proliance (EDMS) for review & comments, revisions and retention and documents for operations (DFO).

Res

FLUOR / TRS • BP Whiting Refinery Modernization Project • Whiting, Indiana – Oil and Gas

Supervisor Document & Data Management

Delivered strong leadership, developing and implementing site procedures and site work practices for engineering, supplier and subcontractor documentation. Provided hands-on management of Job Bulletins, Timesheets, RFI’s,

CWP’s, Field Sketches, and As-built Documentation.

Trained and coached Construction Team in POL and Document Control personnel in ProArc, ensuring complete compliance with client specifications regarding maintenance of documentation and electronic receipt, recording, tracking reporting, and disposition of related documents.

Performed extensive range of document control functions, prepared transmittals for distribution per Distribution Matrix, and located/retrieved latest revisions of technical documents.

Prolong (EDMS) for the processing, review vendor, engineering and technical documentation (RFI’s, CO, NCR’s, etc). POL database for Engineering Documents.

ALLIANCE GROUP TECHNOLOGY / BP-OPERATION CANADIAN CRUDE PROJECT – Oil and Gas

Whiting, Indiana • Aug 2008 – Jan 2009

Senior Project Information Management Lead

Orchestrated efforts of 15-member team comprised of Information Management Leads, Document Control Coordinators, and CAD Coordinator, ensuring efficient handling of engineering, procurement, supplier and project documentation on all 6 Pillars, including GOHT, SRC, Major Works, OSBL, 12PS, Coker and all other Capital Projects.

Oversaw budgeted man-hours, produced weekly reports, attended meetings, and liaised directly with contractors on-site to ensure PIM Team assigned to OCC maintained compliance with established local Project Coordination procedures, Information Management Execution Plan, and appropriate OCC practices, procedures and guides.

Collaborated with EPC contractors and Document Control personnel to ensure project requirements were met by documents/data received from EPC contractors.

Provided a hands-on assurance of integrity, organization and preparation of documents for operation (DFO) for final transfer of documents/data to Documentum hard copies and electronic. Citadon (EDMS) for final documentation.

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UDELHOVEN / BHP BILLITON SHENZI PROJECT • Ingleside, Texas • Jan 2007- July 2008 – Oil and Gas

Document Control Supervisor / Turnover Coordinator

Developed and delivered consistent method for creating, categorizing, storing, locating and retrieving technical documents at Shenzi KOS project site. Registered incoming/outgoing documents, and copied, distributed, and filed all documents. Maintained Master Document Register, and produced transmittals for outgoing technical documentation.

Organized all technical documentation for project site, facilitated ease of retrieval of revised technical documents, and distributed revisions to appropriate personnel.

Maintained a complete and updated drawings, specifications and/or procedural files, as well as logs, files and distribution for RFI’s, Site Instructions, and Technical Queries

Served as Turnover Coordinator, preparing documents for operations (DFO), turnover books with documentation, punchlist, IWL’s List, reports, and attending meetings and performed data entry in Access Database. Access Database, SharePoint and LiveLink.Resume

JACOBS ENGINEERING, INDIANAPOLIS OFFICE • Indianapolis, Indiana • May 2004 – Dec 2006

Department Head / Document Control Manager

Coordinated efforts of 7 personnel and cross-trained all Document Controllers and new employees. Managed all Capital Projects documentation produced by company into a Document Management System, including Jacobs Project Information (JPI) and Global Facility Delivery (GFD). Spearheaded Project File Index for JPI, implementing, updating, and managing Document Control processes, procedures and specifications to ensure accurate records of all project documentation.

Provided continuous maintenance of metadata project documentation, created relevant database/log entries for document tracking, and managed Supplier’s (Vendor) submittals.

Delivered hands-on technical assistance throughout import of data, and closely collaborated with engineering disciplines, procurement, project management and field support groups to implement Construction Turnover Packages (CTOP’s) with all deliverables, Commissioning Packages, Construction Contracts, Proposals, Bids and Validation documentation. Jacobs Project Information (JPI) for EDMS.

EXXONMOBIL / KELLY ENGINEERING • Houston, Texas • Sept 2003 - April 2004 - Oil and Gas

Document Control Coordinator, East Area Project

Orchestrated overall operations of Document Departments in Kuala Lumpur, Malaysia and Paris, France, maintaining close communication with project leadership regarding document control and ensuring high-functioning

document management correspondence system. Ensuring all early and final deliverables were meant for the documents for operations (DFO), start-up and commissioning.

Received and distributed all projects-related data from extensive range of Engineering Procurement Contractors (EPC) and partners, involving coordinating electronic workflow process and scanning hardcopies.

Maintained and compliance with Project Procedures at all sites by working closely with EPC Coordinators, and ensuring proper implementation of project’s information management policies and procedures.

SharePoint was used for all documentation in processing for review, check in and out, revisions and retention. Livelink was used upload and download documentation.

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BP BOQUERON PROJECT / UDELHOVEN INTERNATIONAL • Venezuela • April 2001 – August 2003

Oil and Gas

Document Control Manager

Lead efforts of 3-person department throughout ground-up reset of Document Control for Phase II. Established uniform system for internal and external document issuing, tracked distribution of incoming drawings, specifications and documents, and implemented retrieval system of engineering documents for design basis.

Created continually-updated status reports for all documents received from vendors, and processed/tracked documents utilizing computerized system.

Delivered Turnover Package featuring all deliverables including P&ID’s, Piping, Electrical, Instrumentation Drawings, Specifications, Vendor Documentation, RFI’s ECN’s by systems with QA/QC Manager.esume

Additional Experience Includes:

Document Control Technical Manager (Parsons Infrastructure & Technology Group, Inc. • Newport Chemical Disposal Facility Project) • Document Control Supervisor (Harmony Corporation • Premex Project AB1 Production Deck & AB4 Compression Deck) • Information System Technician III (NSMT-APEL Engineering • ARCO-Alpine Project) • Office Manager/Timekeeper (Harmony Corporation • Elements Chromium).

EDUCATION

Associate of Arts

Bee County College • Beeville, Texas

Maximo & Property Management

LANGUAGES

English • Spanish

TECHNICAL PROFICIENCY

Microsoft Office Suite • Lotus Notes • Documentum • Visio • JPI • Citadon• Proliance •

Prolog • DMCS • PC.Docs • ProArc Cadd Image • EDMS • JDEdwards • InfroWorks • E-room •

Livelink • Assai • Maximo • POL• e-Builder •Adobe Acrobat X Pro• BlueBeam • Filenet •

SharePoint • DWG TrueView 2013 • Bentley View V8I • Autovue

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