Malcolm R.D.B. Hunter

*** **** ******, #**, ********, NY 11209

actf0n@r.postjobfree.com

917-***-****

SUMMARY

Executive Assistant with success managing an office of 85 FTEs and consultants in exceeding our annual savings targets of hundreds of millions of dollars annually. Effectively streamlined administrative processes, implemented outsourcing details, and coordinated multiple levels of management needs across a global organization.

EXPERIENCE

CITIGROUP, New York, NY March 2010 – October 2015

Senior Executive Assistant, Enterprise Supply Chain: Global Sourcing

I supported the Global Head of Sourcing, his twelve (12) direct reports (SVP, Directors) and their sub-reports across all global sourcing categories.

Day-to-Day functions include MS Outlook calendar management for Managing Director, materials assembly and distribution, internal and external meeting setup for directs and sub-directs, video conferences, and security clearance;

Travel & Expense. Travel arrangements, local car coordination, expense processing utilizing Concur, and internal compliance

M&A Divestiture notifications and status reporting. Consent inquiries and tracking of Citi Assets to 3rd parties and/or new Entities

Quarterly Diversity Spend Reports – polling, collecting and assembly of quarterly Tier II Diversity Spend data from numerous vendors for submission to the Citi supplier diversity team. Diversity Champion for Tier II.

Other tasks: On/Off Boarding, seat allocation and materials setup; contract processing including assembly, execution, routing, vendor notification and storage of master and sub-contracts for the Global Sourcing Group; MS PowerPoint presentation editing, assembly and distribution; organizational charts, phone and distribution list updates; continuity of business coordinator for emergency and business altering events

BANK OF AMERICA, New York, NY August 2007 – October 2008

Executive Assistant, Municipal Credit Syndication/Education Finance (contract position)

Within the Public Finance Group, supported two Principals, one Managing Director and four Vice Presidents:

Assisted with all travel arrangements, processed expense reports and reimbursements for correct assignation to deal/client code(s)

Arranged meetings and conferences for clients and internal educational seminars

Created and amended deal tracking files concurrent with deals in progress for municipal credit syndication; distributed closed deal reports upon finalization

Assembled and edited ratings presale reports for distribution to the education finance group

Maintained weekly index rate updates via Bloomberg

CREDIT SUISSE, New York, NY November 2006 – June 2007

Administrative/Executive Assistant, Asset Management (contract position)

Supported five Directors and two Vice Presidents:

Coordinated off-site industry conferences and seminars including branded incentives, merchandise and financial literature

Initiated and tracked check requisitions for corporate sponsorships

Assisted with all travel arrangements, processed expense reports and reimbursements

Malcolm R.D.B. Hunter

223 78th Street, #4E, Brooklyn, NY 11209

actf0n@r.postjobfree.com

917-***-****

ABN AMRO, New York, NY and Jersey City, NJ May 2005 – October 2006

Administrative/Executive Assistant, Global Markets, New York, NY (contract position)

Supported approximately 30 traders with their local travel and expense needs:

Functioned as a liaison for the Director of Operations between senior level executives and clients

Managed and arranged domestic and international travel for traders within commodity derivatives,

US rates and LATAM markets

Submitted expense reports and ensured compliance with policy

Contract Administrator, Global Vendor Management, Jersey City, NJ (contract position)

Within the Wholesale Client Services division of ABN, assisted the department in varying capacities:

Prepared RFPs documenting global contracts with third-party vendors in Europe

Analyzed global contracts, and developed contract obligation summaries for finance

Maintained changes within the global master agreement between ABN-EDS

BEAR STEARNS, New York, NY April 1996 – April 2004

Administrative Assistant, Information Technology Group – Wireless Services (April 1998 – April 2004)

Assisted in the management, maintenance and support of various wireless solutions for the firm's business use

Blackberry: review, deployment and account maintenance of 1,000 Blackberry products

Impact analysis: created presentations/reports detailing short and long-term

cost/usage of wireless products; presented senior level technical summaries demonstrating features and limitations.

Paging: reviewed new products including 1- and 2-way pagers, migrated old-to-new products, managed new

software rollouts, and created technical manuals for help desk personnel

Contract review: analyzed contracts affecting the relationships with Pagenet/Arch, Research In Motion,

AT&T Wireless, Verizon, and Nextel

Inventory management: maintained in/outflow of the wireless product set using Remedy application; analyzed and implemented software migrations; created technical manuals for help desk personnel

Cellular: maintained accounts, daily support, cost-savings initiatives and product redistribution

Bear Stearns Panel Representative at Technology Managers Forum “Future Forum 2001” – Windows on the World (WTC), March 2001

Administrative Assistant, Communications Implementation (Jan 1996 – April 1998) (contract position)

Assisted in the support and documentation of M/A/C for the Implementations Group

Created, edited and distributed network maps for local, national and international networks using Visio

Maintained hardware inventories monitored by IT engineers

Monitored HVAC requirement assessment study for communications room

APPLICATIONS: MS Office Suite (Word, Excel, PowerPoint, Visio, Outlook), Concur, SharePoint, SAP

EDUCATION: Ithaca College, Ithaca, NY (1981-1985)

New York University, New York, NY (1988-1989)

INTERESTS: Music (pianist, composer), sports, fine art

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