ADA M RUIZ

**-** **** ** ******, Woodside, NY ***77 • C: 347-***-**** • acsk08@r.postjobfree.com

PROFESSIONAL SUMMARY

Detail-oriented and driven Executive/HR Assistant with expertise in problem solving and managing daily office

functions.

SKILLS

Attention to detail New employee orientations

Excellent communication skills FMLA comprehension

Results-oriented & Resourceful MS Office proficient

Self-directed Knowledgeable in HR Systems

Strong interpersonal skills Compensation and benefits

Dedicated team player

Fluent in Spanish

WORK HISTORY

Executive/HR Assistant

Cumberland Packing Corporation - Brooklyn, NY 07/2009 - 07/2015

Audited workplace, employee and management policies and procedures.

Developed and enforced company policy and procedures relating to all phases of human resources activity.

Developed company personnel policies, standard operating procedures and employee handbooks.

Developed and facilitated all new-hire orientations.

Conducted employment verifications and investigations.

Created expense reports, budgets and filing systems.

Assisted with team building initiatives and overall support for maintenance of organizational culture and employee

morale.

Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff

development forum.

Processed travel expenses and reimbursements.

Created expense reports, budgets and filing systems.

Supported the human resources department in the annual employee review process to manage performance merit

increases.

Branch Administrative Manager

Allied Building Products - Long Island City, NY 06/2006 - 05/2009

Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums

for organizational support.

Managed executive calendar and coordinated weekly project team meetings.

Reduced overhead by taking on more responsibility with creative and administrative projects.

Performed accounts receivable duties including invoicing, researching charge backs, discrepancies and

reconciliations.

Managed hundreds of accounts receivable accounts working directly with the Financial Management Office.

Liaised with vendors to order and maintain inventory of office supplies.

Processed accounts receivable and accounts payable.

Oversaw inventory and office supply purchases.

Composed and drafted all outgoing correspondence and reports for managers.

Executive Assistant

ABCO Refrigeration Supply - Long Island City, NY 09/2000 - 06/2006

Managed the Executive VP of Sales' complex and frequently changing travel arrangements and coordinated the

pre-planning of trips.

Compiled and analyzed sales and marketing reports.

Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level

meetings.

Directed administrative functions for the directors, principals, consultants and key managers.

EDUCATION

Associate of Arts: Business Management - 1996

Interboro Institute - New York, NY

Bachelor of Arts: Public administration - 2000

John Jay College of Criminal Justice - New York, NY

CERTIFICATIONS

American Red Cross

CPR/AED Certified

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