Tamar Levy

917-***-****

acsjck@r.postjobfree.com

EXPERIENCE

ROSETTA ADVERTISING, New York, NY May 2015 – Present

Executive Assistant to Executive Vice President and 3 other Partners

Responsible for support to 4 partners of a high profile Telecommunications Global Advertising Company.

Handle sensitive and confidential press issues and information with discretion and in a professional manner at all times.

Daily interaction with executive assistants and company executives both internal and external

Daily administrative duties include - telephone calls, email correspondence and office maintenance.

Manage contact lists of clients, employees and business partners

Assistant to the Executive Vice President and 2 partners of global team.

Assistant to a Partner of the Rosetta Consulting Group.

Responsible for planning and executing all travel itineraries, calendars and personal schedules.

Executes and manages all T&E expense reports and reimbursements on a daily basis.

Plans and coordinates all meetings for all 4 partners.

Approved and prepare invoices for processing, submitted expenses weekly basis.

Keep organized and timely records of all financial documents for all Partners.

Responsible for all time and project management for weekly time card entries through SAGE system.

Planned and organized all interoffice company events when needed. This included catering orders and working with internal and external vendors.

PLANNED PARENTHOOD HUDSON PECONIC, Hawthorne, NY Oct 2014 – March 2015

Temporary Executive Assistant to the CEO/President and Special Projects Associate

Reported directly to the President/CEO and provided support in the daily administrative functions including organizing the calendar, maintained office files, scheduled meetings, and organized communications including: telephone calls, email and correspondence.

Performed complex administrative functions and managed administrative projects in support of the President/CEO and the Board of Directors.

Coordinated and facilitated meetings and logistics of the Board of Directors with Special Projects Associate.

Scheduled and organized educational sessions of Board meetings, including webinars and the annual Board Retreat with Special Projects Associate.

Responsible for continued development and maintenance of PPHP’s Board Extranet site with Special Projects Associate.

Exercised considerable judgment handling confidential material and provided information to others.

JJR CONSULTING, INC., New Hyde Park, NY Feb 2014 – May 2014

Part Time Executive Assistant to the President

Maintained daily billing and product sales for medical marketing company.

Responsible for all compound pharmacy orders and customer relations for physician owned labs.

YESHIVA UNIVERSITY, New York, NY Feb 2013 – Feb2014

Executive Assistant to the Office of the President and to Senior Vice President

Reported directly to the Senior Vice President and provided support in the Office of the President including organizing the calendar, maintaining office files, scheduling meetings, and organizing communications including: telephone calls, email and correspondence.

Arranged travel arrangements as required. Assisted the Senior Vice President in correspondence such as letters of recommendation and email.

Assisted in the planning, preparation, and execution of special events and activities hosted by the Office of the President or as required on behalf of the President on campus and at the President’s residence.

Coordinated logistics, security, parking and confirms attendance of invited guests.

Handled confidential information which would have immediate negative impact on the University’s operations, performance, or value if shared beyond its intended audience.

Maintained operating functions of the office i.e., copiers, phones, conference room schedule.

LAW OFFICES OF MARGAUX LEVY, New York, NY March 2012 - Jan 2013

Office Assistant

Maintained the daily operations of the office.

Organized and maintained daily operations and calendar.

Maintained dual residences and households.

Scheduled personal and corporate travel.

WESTWOOD PARTNERS LLC, New York, NY May 2005 – March 2012

Executive/Personal Assistant to Partner #1/CFO May 2005 – March 2012

Acted as gatekeeper and liaison to Partner/CFO.

Coordinated personal calendar for Partner/CFO with regard to lunch meetings, international and domestic travel and appointments.

Controlled correspondences with vendors and Partner/CFO. Responsible for purchasing and in-office building management, selection of vendors such as product suppliers, phone service suppliers et al.

Acted as benefits administrator on behalf of WWP with ADP Total Source. Ensure that personnel files are up to date and secure and that transfer and disposal of interoffice personal records/policies are carried out effectively, including the update of ADP personnel and payroll information.

Made banking deposits, kept track of client chargebacks, expense reports and aging detail of invoices and retainers.

Responsible for all purchasing of supplies and anticipated, maintained and replenished inventory.

Assisted admins with client maintenance; resume support, VC support and other WWP admin functions.

Attended training and webinars with Partner/CFO.

Liaison with company driver and coordinate pay schedule.

Coordinated, organized and planned all of Westwood’s annual summer, holiday and social events.

Executive/Personal Assistant to Partner #2 May 2005 – March 2012

Coordinated and maintain all personal and administrative assistance, such as maintaining contacts, expense reports, benefit information, client meetings and appointments.

Coordinated and maintain travel itineraries.

J LARGO, INTERNATIONAL, INC., New York, NY Dec 1999 - May 2005

Executive/Personal Assistant to President

Maintained residential properties for President.

Responsible for staff and hired contractors.

Interviewed clients and review special projects, proposals and products for company and clients.

Organized and maintained daily operations and calendar.

Planned and coordinated special events between company, pr/media, clients and vendors, such as luncheons, dinners, receptions and launch parties.

Scheduled personal and corporate travel.

EDUCATION

ST. JOHN’S UNIVERSITY, Jamaica, NY 1993

B.S. in Athletic Administration. Minor: Business Mgt/Psychology

SKILLS

Computer literacy on MS Suite Outlook, Word, Excel, PowerPoint, Kronos and Filefinder

OTHER: Licensed NYS Notary Public until April 11, 2017

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