Natalie Descalzi

415-***-**** acryll@r.postjobfree.com

PROFESSIONAL EXPERIENCE:

California Rose Catering 2015 to Present

Server

Kidder Matthews – San Francisco, CA

Administrative Assistant 2014 to 2015

•Oversaw day to day administrative duties

•Worked with specialized software program, WinAir, to prepare lease and sale contracts and related documents

•Created marketing materials using CoStar, InDesign and Adobe

•Scheduled meetings using Outlook

•Managed incoming and outgoing courier and delivery services

•Maintained electronic spreadsheet of postage fees

•Logged inventory and ordered supplies

•Maintained a clean and organized reception area, two conference rooms and kitchen area

•Welcomed visitors; routed phone calls & disseminated voice messages, faxes and deliveries

•Received mail and prepared outgoing FedEx, UPS & courier parcels

•Recognized the need for, created and maintained a log of lent-out keys for properties on the market

•Maintained electronic record of email contacts for marketing distribution

•Performed internet research and created spreadsheets using Excel for Partners

•Proofreads, formats and mails outgoing invoices for broker commissions due

•Helped plan internal and external company events including a cancer benefit

University of California – San Francisco, CA 2011 to 2013

Analyst 1, Administrative Coordinator

•Coordinated exam and simulation testing for multiple professors in the undergraduate and graduate Medical, Dental, Pharmacy, Physical Therapy and Nurse Practitioner programs

•Performed administrative duties including handling phones, heavy scheduling and logging of daily activities

•Ordered lab and office materials for Roy and Desai Labs in Quantitative Biosciences 3, Mission Bay

•Served as point of contact for students and faculty members within the dental, pharmacy, physical therapy, nursing & medical schools

•Performed administrative duties including handling phones, heavy scheduling and logging of daily activities

•Supported students with specialized software log in process during exams in which students interacted with standardized patients

•Assisted in running simulation scenarios using robotic mannequins with groups of students during outreach activities

•Supported the Desai and Roy labs in Quantitative Biosciences in Mission Bay

•Worked directly with the team involved in the development of the silicon membrane for a bio-artificial device in development

•Ensured departmental compliance with University regulations

•Routed submissions for Internal Review Board approval

•Served as point of contact between investigators, study coordinators and analysts in Human Research Protection Program

•Worked closely with upper management on time sensitive projects

•Provided research support to UCSF faculty including Dr. Y. Chen of the Pathology department in Moffitt Hospital by navigating electronic medical record databases for data related to an ongoing oncology investigation

•Navigated databases and analyzed medical records to find tissue density description for oncology investigation

National Institutes of Health, Clinical Center – Bethesda, MD 2009 to 2010

Executive Assistant to the Chief of Rehabilitation Medicine

•Provided administrative support to Chief of Rehabilitation Medicine and assisted staff of 10 Sub-Department Chiefs in scheduling ongoing one-on-one meetings

•Sourced, interviewed and hired travel agency for use by senior NIH clinical center staff

•Coordinated complex travel including detailed itinerary creation, acquiring necessary travel authorizations

•Filed reimbursement vouchers and submitted travel receipts

•Maintained supervisor's calendar, schedules, appointments and conferences as requested including

•Intradepartmental communications within the National Institutes, vendors, travel agents,

•& international colleagues of the medical community including the Japanese Association for Rehabilitation Medicine

•Fielded requests from publishers and colleagues to Chief of Rehab Medicine on an ongoing basis

•Established and maintained detailed office filing systems

•Designed and maintained an Electronic Spreadsheet Database to keep track of the chief's publications and papers

•Familiarity with submission process of submitting publications, drafts and revisions in PubMed

American Society for Parenteral and Enteral Nutrition – Silver Spring, MD 2008 to 2009

Executive Assistant to the CEO

•Provided high level administrative support on an executive level to the CEO of non-profit medical society that brought continuing education to doctors, nurses, nutritionists and pharmacists across the United States

•Assisted with the logistical arrangements for Board of Director meetings, including assembling and

•reproducing agenda books and briefing materials, travel coordination for Board members, and arranging

•Food and beverage and supporting services for meetings

•Registered conference attendees and provided basic assistance at meetings as directed

•Input, edited and proofread reports, formatted text for publications,

•Served as a liaison between A.S.P.E.N. and vendors, board members, volunteers, committees, task forces, other executives and members

ADDITIONAL EXPERIENCE:

Administrative Assistant 2013 to 2014

•Various Contract Assignments including a Customer Service Representative job at a well-known, then-pre-IPO, ticket-sales platform start-up company in the San Francisco Bay Area

•Prepared tax itemization files for a tech executive using Excel

Group Leader

YMCA – San Francisco, CA 2010 to 2011

•Cared for 65 students, K-5th grade while helping co-run a satellite after-school education program at New Traditions Elementary

•Liaised with parents, school faculty and YMCA headquarters in Japantown

EDUCATION:

St. Thomas University, Florida, B.A., in English Literature, writer and editor of St. Thomas Sentinel newspaper

SKILLS:

•8+ years of senior level administrative experience supporting from one to several people and departments in the non-profit, private, clinical and academic settings

•Proficient in MS Office including Outlook, MS Word, PowerPoint, Excel, InDesign, Adobe, ZenDesk, Constant Contact, Doodle,

•Deadline-driven, self-motivated team player

•Strong attention to detail

•Proactive attitude toward project management

•Polished written and oral communicator

•Travel and Event Planning

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