Summary of Qualifications

Executive Administrative Assistant with extensive experience in organizing, prioritizing and executing multiple projects and responsibilities. Excellent communicator with strong interpersonal and networking skills. Power user of PC applications including Concur, Microsoft word, Excel, PowerPoint Ontrac, Frame Maker, Lotus Notes and Unix Editors. Experienced in interacting with a diverse levels of management, partners and peers.

Professional Experience

Ericsson, Inc./Telcordia

Administrative Assistant, Business Head of Solution Architecture

August 2008 –January 2015

Create and modify Microsoft word documents as well as Power Point presentations.

Assist with transition to Ericsson Systems.

Ensure the efficient day-to day operation of the Solution Architecture Group by providing confidential administrative support to various managers and staff.

Assist with running day to day operations of team, including highly detailed calendar scheduling.

Create travel reservations and expense vouchers utilizing Concur.

Coordinate the collection of monthly status reports and prepare final version for Senior Management.

Provide support and direction for direct reports and their teams.

Covance Inc.

Executive Administrative Assistant, Vice President Clinical Operations and Project Management

May 2007 – August 2008

Ensure efficiency of day to day operations of the Vice President and group members by providing confidential administrative support to the Vice President.

Assist Vice President with running day to day operations of team, including highly detailed calendar scheduling, travel reservations and expense vouchers.

Create expense reports utilizing Microsoft Excel.

Prioritize communications including meetings, emails and phone calls.

Coordinate the collection of monthly status reports and prepare final version for Senior Management.

Provide support and direction for direct reports and their teams.

Covance Inc.

Administrative Assistant, Executive Director of Data Management

September 2006 – May 2007

Ensured the efficient day to day operation of the Data Management Department by providing confidential administrative support to the Executive Director and the direct reports.

Created and modify Microsoft word documents as well as Power Point presentations.

Created expense reports utilizing Microsoft Excel.

Prioritized communications emails, invoices, phone calls.

Scheduled and prioritized internal and external meetings.

Collected and prepared monthly status reports for the Executive Directors update.

Telcordia Technologies, Inc.

Executive Assistant, Corporate Vice President of Marketing

December 2004- December 2006

Ensured the efficient day-to-day operation of the business division by providing confidential administrative support to the Corporate Vice President.

Assisted the Corporate Vice President with running day-to-day operations of team members including scheduling travel reservations, travel reservations, and expense vouchers.

Prioritized communications including meetings, emails and phone calls.

Provided support and direction for direct reports and their teams.

Participated in weekly staff meeting with responsibility for managing action items, meeting notes, follow up and status reports.

Created and executed purchase orders and performance reviews.

Interact extensively with all levels of Senior Management.

Administrative Assistant, Executive Director

October 2002 - December 2004

Scheduled and prioritized meetings.

Provided Support and direction for direct reports and their teams.

Prioritized Mail.

Tracked internal/external action items, monthly expense vouchers.

Created and executed purchase orders.

Coordinated teams for highly confidential M&A projects.

Coordinated travel reservations.

Prepared perform performance reviews.

Interacted with all levels of management.

Bellcore/Telcordia Technologies, Inc.

Administrative Assistant Executive Director

August 1997 - October 2002

Assisted the Executive Director, directors and group members,

Set up with new offices and office space (i.e., ordered equipment, set up file system).

Trained additional assistants and acted as a lead for the area, sorted mail, tracked action items, scheduled internal/external meetings and managed travel arrangements.

Created BU organizational charts, assisted with group moves, purchase orders, input weekly timesheets, tracked project numbers ensuring correct charging, tracked inventory.

Managed celebrations (cruise around NYC, Holiday dinner parties) for the business unit.

Prepared yearly performance Management Books.

Release Management

August 1993 – August 1997

Updated weekly project schedules utilizing Microsoft Project, prepared presentations for the Management Team (internal/external), Tracked and updated action items, created and tracked staffing sheets for the department.

Tracked and updated Jeopardy reports, main contact for creating updating and closing Maintenance Releases (MR’s), produced weekly MR Reports and updated appropriately.

Assisted in the process for updating Code Inspections, created and maintained CSB lists, maintained Video Library.

Coordinated BU Celebrations.

Assisted with the creation of Release Content Letters (RCL’s) (i.e., working with Developers verifying that RCLs were accurate and verified and tracked all media to ensure labels were correct, assisted with updating code inspection reports as well as Metric Reports.

Administrative Assistant, Executive Director

May 1990 – August 1993

Provided typing support of memoranda, confidential material, performance reviews, expense vouchers, meeting agenda’s, calendar schedules, coordinated internal/external meetings and made travel arrangements.

Received, logged and prioritized incoming and outgoing mail.

Coordinated and prepared monthly organizational charts.

Tracked internal/external action items.

Assisted Executive Director with view graph’s and reports for monthly Assistant Vice President and client program meetings.

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