Executive Assistant Administrative
Resume:
Sonja Checinski
*** **** ***** **. ****: 212 – 671 – 0120
New York, N.Y. 10034 acry15@r.postjobfree.com
SUMMARY: Executive Assistant with 15+ years of proven track record. Experience in supporting senior level
executives with confidential and proprietary information. Dedicated and focused, able to prioritize
and complete multiple tasks and follow through to achieve project goals.
EXPERIENCE: RR Donnelley – Consultant – Morgan Stanley New York, N.Y.
Senior Administrative Assistant – Legal and Compliance Dec.’14 – Jul.’15
Supported a group of thirty five employees.
Heavy calendar management, scheduling meetings, reserve conference rooms.
Domestic and international travel and expense management in Concur.
Coordinate offsite meetings, reserve conference rooms and catering.
Onboard new hires.
Morgan Stanley New York, N.Y.
Executive Assistant - Technical Analysis ’12 – ’14
Managed a large volume of phone correspondence among Financial Advisors, officers, institutional and retail clients with speed and accuracy.
Prepared the Daily Technical Market Letter for 4600 Financial Advisors, which included charting, equity closing prices, hyperlinks and proofreading. The “letter” was then sent to publishing for approval and returned for distribution.
Researched special requests received from Financial Advisor’s in a timely and effective manner.
Scheduled conference calls and branch meetings for Executive Director.
Coordinated vacation, personal and sick time.
Daily update of equities and ETFs of new support and resistance levels and new rating changes to a master list for posting on the company website. Access for the Financial Advisors to conduct business with their clients.
Enhanced market efforts through effectively posting daily articles and publications by Financial Advisor’s, Capital Markets and GICS teams on firm website.
Entry, upkeep, maintenance and organize a daily calendar of meetings, including luncheons, travel itineraries and expense reports
Handled highly confidential and time sensitive requests.
Morgan Stanley Smith Barney New York, N.Y.
Administrator Coordinator – Technical Analysis ’09 – 12’
Trained administrative staff and mentored new employees during orientation.
Prepared presentations for Managing Director’s meetings and conference calls.
Daily update of equities and ETFs of new support and resistance levels and new rating changes to a master list for posting on the company website. Access for the Financial Advisors to conduct business with their clients.
Wrote budget for the team, cost savings of 15K annually.
Salomon Smith Barney New York, N.Y. Associate – Technical Analysis – Research Division ’97 – ’09
Maintained REACTIONS, a technical portfolio monitoring service subscribed to by institutional clients, in-house portfolio managers and financial consultants.
Provided clients and account executives with various statistical data and research information on a timely manner.
Scheduled calendar for meetings, conference calls, including luncheons, dinners, travel itineraries and expense reports which lead to efficiency for the team.
Arranged payments of bills and invoices for a team of 11 individuals in a timely and cost efficient schedule.
Record and maintain vacation, personal and sick time for the team.
Smith Barney New York, N.Y.
Secretary – Technical Analysis ’93 – ’97
Managed large volume of phone correspondence among Financial Advisors, officers, institutional and retail clients with speed and accuracy.
Collated time sensitive Daily Technical Market Letter for 6,000 Financial Advisors which included equity closing price and proofreading. The “letter” was then sent to publishing for approval and returned for distribution.
Coordinated travel arrangements and expenses for Managing Director and 3 Vice Presidents with speed and efficiency with cost savings and first class accommodations.
Organized mailing list for institutional clients.
Smith Barney New York, N.Y.
Secretary – Health Care – Research Division ’92 – ’93
Managed large volume of phone correspondence among senior management and institutional clients with speed and accuracy.
Coordinated domestic travel and prepared travel expenses for 2 senior health care analysts with speed and efficiency with cost savings and first class accommodations.
Smith Barney New York, N.Y.
Secretary – Technical Analysis ’89 – ’92
Managed large volume of phone correspondence among Financial Advisors, officers, institutional and retail clients with speed and accuracy.
Collated time sensitive publication titled, Daily Technical Market Letter for 5,000 Financial Advisors and institutional clients, which included equity closing prices and proofreading. The “letter” was then sent to publishing for approval and returned for distribution.
EDUCATION:
Borough of Manhattan Community College – Associates Degree
SKILLS:
Proficient knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Working knowledge of Bloomberg, Reuters and FactSet
Member of Institutional Investor All American Research Team since 1999
Sonja Checinski
680 West 204 Street #2F
New York, NY 10034
acry15@r.postjobfree.com
September 14, 2015
To Whom It May Concern
I wanted to express my interest and enthusiasm for the Executive Assistant position within your company. With my previous experience, abilities and knowledge in maintaining a high degree of professionalism, diplomacy and patience under the most challenging conditions, makes me an excellent candidate for the position.
I am very reliable, personable and a responsible individual who is enthusiastic, conscientious and performs well under pressure and can be a great asset to your team.
Even though most of my professional career has been in the finance field, it is time for me to make a change in my career. I would love to come and work for YMCA and be a part of the organization. I would like to express my gratitude for the opportunity to work for your organization. Looking forward to speaking to you soon.
Sincerely,
Sonja Checinski
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