TO WHOM IT MAY CONCERN

My several years of appreciable and professional experience in the corporate world, along with my skills, abilities and qualifications, have certainly equipped me with a plethora of resources necessary to effectively and efficiently carry out a wide range of primary duties and responsibilities Additionally, I possess demonstrated qualities such as energetic leadership using a can-do attitude, adaptability, strong and honest work ethics, and protocol including professionalism and integrity. Importantly too is the fact that I respond positively to changes, new priorities and even ambiguous situations, and I am a fast learner, willing and eager to embrace new challenges, especially in an environment where solutions and problem-solving are necessary.

I have a proven track record in several competencies, especially in communication (verbal and written), the ability to take full ownership of my job and to exercise tact and diplomacy, and utilize sound judgement. I pride myself on my reputation to follow through and to deliver timely and quality results. Also, I have always been able to establish and maintain excellent inter-personal relationships with my colleagues and stakeholders at all levels especially due to my high emotional intelligence, and am comfortable working independently with minimal oversight to meet company goals as well as collaboratively within a team or cross-team.

My other outstanding assets include strong time management, organizational, analytical, leadership, and proofreading skills, and the ability to manage multiple demands simultaneously by prioritizing effectively. I am dedicated and enthusiastic about goal achievement and have a passion and continuous strive for excellence in achieving high standards. I have a very proactive mindset in identifying and solving problems before they happen, making my job more rewarding and making more efficient use of my time.

Attached is a copy of my Resume, which highlights my comprehensive skill set. I, therefore, strongly believe that I would be a suitable employee and that I would add significant value to your organization. I can assure you that you would not regret hiring me and that you would get a fast return on your investment.

It would be my pleasure to interview with you and I look forward to hearing from you soon. Also, thank you in advance of your time and consideration in reviewing this application. Sincerely,

Sophia L Harris

Attachment

647-***-**** Sophia L Harris

2

SOPHIA L HARRIS

Markham, Ontario, Mobile: 647-***-****; Email:acrx3v@r.postjobfree.com Objective

My foremost desire is to partner with an organisation such as yours that is committed to excellence and one where I can add value and contribute to the organisation’s success. Core Competencies

*Multiple Calendar Management *Assertive and Effective Communication *Strong Interpersonal Skill

*Seamless Multi-tasking *Meticulous Attention to Details * Logistics Mastery

*High Emotional Intelligence *Complex Travel Management *Project Management

*Recruitment *Meeting/Event Planning & Organisation *Office/Staff Management

*Database & File Management *Accurate Proofreading/Editing skills *Conflict Resolution

*Ability to remain calm in intense *Sensitive to Confidentiality *Adept at Prioritisation situations *Microsoft Word, Excel, Power Point *Advanced Minute-taking

*Superior Client Relationship Outlook v. 2007/2010, Lotus Notes *Strategic problem-solver Professional Experience

Executive Assistant to the CEO July 2015 – August 2015 Canadian Mental Health Association (Contract)

Provided administrative support to the CEO

Prepared and circulated meeting documents – Agenda and Minutes – for Executive, Governance and other Committee meetings

Extensive calendar and complex travel management

Arranged teleconference calls

Assisted with logistical arrangements for upcoming Board meeting and AGM

Prepared Expense Reports

Associate/Senior Administrative Assistant April 2015– July 2015 College of Massage Therapists of Ontario (Contract)

Provided administrative support to the Professional Conduct Department

Proofread and certified copies of investigative evidence to be true and accurate

Managed the full process of archiving investigation files

Conducted research regarding title violation and responded in writing to complainants

Updated database of title violations

647-***-**** Sophia L Harris

3

Project Administrator/Senior Executive Assistant November 2014 – March 2015 Design Chief and Acting Design Chief – Infrastructure and (Contract) Development – York Region Rapid Transit Corporation

Independently managed both executives’ calendars and inbox

Scheduled all meetings, external and off-site, and resolved conflicts

Prepared monthly expense reports

Electronically uploaded meeting documents in advance of meetings

Arranged conference calls

Electronically filed documents in project folders and on shared drives

Booked meeting rooms, set up audiovisual equipment and arranged refreshments etc.

Arranged travel plans to include flight bookings, accommodation and transportation

Provided regular reception coverage

Executive Assistant to the President and October 2014 – November 2014 Chief Executive Officer, The Learning Partnership (Contract)

Provided general administrative support to the President

Arranged flight bookings and hotel accommodation

Recorded and circulated Minutes of Board of Directors meetings

Coordinated all logistics for Board and other meetings

Scheduled all appointments and closely managed the President’s calendar

Arranged conference calls

Prepared daily meeting folders with relevant materials

Liaised with the Leadership Team and served as point person

Electronically filed documents on shared drives

Responded to queries that needed the President’s attention and approval Executive Assistant to the President and August 2014 – October 2014 Chief Operating Officer, Canadian Association of (Contract) Insolvency and Restructuring Professionals

Provided general administrative support to the President and Management team

Arranged flight bookings and hotel accommodation

Scheduled and assisted in the logistical arrangements of Executive Retreat, Annual Conference, Board of Directors and Committee meetings 647-***-**** Sophia L Harris

4

Attended meetings, prepared and distributed Minutes and tracked action items

Prepared and monitored the President’s expense reports

Processed and distributed all incoming and external correspondence

Provided reception duties and welcomed visitors

Scheduled appointments and managed the President’s calendar

Ensured there was optimal level of stationery and kitchen supplies

Liaised with Property Management for required office needs Senior Administrative Assistant November 2013 - January 2014 Fujitec Canada, Inc. (Contract)

Provided general administrative support to the President and other executive team members

Arranged travel logistics (flight, hotel and transportation) for all corporate staff

Provided HR support such as creating new employee packages and vacation management

Liaised with insurance broker on various issues including certificates and bonds

Managed fleet of vehicles including maintaining vehicle/driver information, tracking accident reports and subsequent insurance claims, and communicating with vehicle leasing company

Managed all incoming and external correspondence

Prepared bank reconciliations, clients’ progress billing and fleet management reports

Acted as the first point of contact for callers and provided reception duties

Managed mobile phone service/upgrade requests and liaised with service provider Human Resources and Senior Administrative Assistant June 2010 – June 2013 ReBorn Trainsulting Limited

Provided administrative functions to the Chief Executive Officer and Executive team

Administered HR functions including the implementation of a comprehensive employee recruiting strategy and performance management system, and the conducting of employment verifications

Negotiated favourable terms and pricing agreements with suppliers and vendors saving at least

$50k annually

Managed all operational logistics for training delivery such as scheduling of course dates, site arranging of venues including site visits, travel and hotel bookings for trainers and ordering of course materials

Improved market competitiveness due to the interaction with clients and decision-makers and development of strategies to penetrate training/consultancy markets

Provided full administrative support including attendance management, tracking and monitoring company budget and petty cash, managing all accounts payables and receivables, reviewing expense reports and scheduling all client meetings

Compiled weekly sales reports and generated monthly reports for analysis

Increased market presence by managing and updating whenever necessary content information on company’s website and in marketing materials

Executive Assistant to the Chair May 1998 – June 2010 647-***-**** Sophia L Harris

5

The Gleaner Company Limited

Implemented a systematic follow-up system to ensure timely response

Improved time efficiency in the preparation and circulation of monthly reports to Board Directors

Increased communication flow by serving as point of contact for internal/external stakeholders

Reduced/resolved all meeting conflicts in Chairman’s calendar

Produced and circulated Minutes of meetings and developed monitoring system for deliverables

Made travel, hotel and transportation arrangements and prepared expense reports

Briefed the Chairman on all meetings and ensured relevant documents were submitted

Managed all meeting logistics including ordering meeting equipment and liaising with caterers

Coordinated arrangements for very large annual conferences comprising international participants

Improved retrieval time of correspondence by implementing an effective filing system

Improved the work flow of the office by playing a leadership role in planning, coordinating, organizing and monitoring the daily work program of the support team

Recruited, selected, trained and conducted performance review of support team

Assisted in improving the grammatical and factual accuracies in the company’s publications by becoming a member of the proofreading team which was a special request by the Editor-in-Chief Qualifications

MSc Human Resources Management

BSc (Hons) Administrative Management

Diploma Management Studies

Contact this candidate