Suzana Prata

Brazilian and American Citizenship

*** ******* ****** 631-***-**** (home)

Ronkonkoma, NY 11779-8120

acrwbv@r.postjobfree.com

Areas of Interest: Bilingual Executive Assistant (Portuguese) Personal qualifications

Large experience assisting executives of multinationals companies in Petroleum, Finance and Legal segments in Brazil and abroad

Strong competence in planning, organization and execution on supporting meetings, seminars and events

Committed to deadlines, reliable, team player and able to handle expatriates’ demands coming to Brazil (legal documentation, apartments rental, new bank accounts)

Solid experience in office startups / new installations and procedures related to administrative area

Performance oriented, demanding little supervision, working well in high demand environments

Windows and Office packages knowledge (Word, Excel, PowerPoint, Outlook, Internet and Intranet), including SAP also (MM – PR4 and PR5 modules)

Fluent in English in business environment acquired working for 10 years in New York (USA) Professional Experience

HRT O&G Exploraçao e Produçao de Petróleo e Gas

Executive Secretary / Reporting to: Chief Technical Officer Feb/2010 - Aug/2012

Responsible for handling administrative matters of the Exploration Director, agenda, take care of travel arrangements, payments, reimbursement of travel expenses, scheduling meetings, and confidentiality issues of management and filtering phone calls and request for meetings for the director and managers of the G&G area, arrange development courses with the HR department for the technical group.

STATOIL do Brasil Ltda. (Norwegian Oil Company) Total: 7 years Jun/2008 – Mar/2009 Personnel Dept. Analyst / Reporting to: Expatriation Administration

Assistance to expats and their families demands such as: bank accounts and payments, accounting transferences, enrollment for Portuguese classes, renting temporary/permanent apartments, coordinating their work contracts and legal situation in the country, visas, recreation club for families

Coordination of national and international trips, logistics.

Responsible for furniture acquisitions, trips, flats maintenance including maids, rental fees, reimbursements and booking of those transactions in SAP.

STATOIL - General Office Administrative Assistant / Reporting to: Adm. Manager Jan/2007 – Jun/2008

Provided assistance to Purchase / Requisitions process in SAP system for services and products.

Had active participation in the moving process to the new office in Rio de Janeiro, which involved detailed planning of the activities and strong sense of organization without impacting or affecting the employees’ day-to-day activities.

Responsible for dealing with all suppliers’ related to the office matters, such as post office, graphic services and stationary and processing their payments on SAP.

Coordination of Office’s Canteen Services Provider, Cleaner and Receptionists (Third Party services).

Organization of company’s events in external locations and equipments rental, if necessary.

Responsible for regional visitors’ reception and their logistic arrangements to the company’s headquarters, coordinating their itineraries with anticipation through an accurate weekly forecast sheet with company’s drivers and also in charge for visitors’ hotel reservations in Brazil.

STATOIL - Executive Secretary / Reporting to Finance Manager Jun/2002 – Jan/2007

Coordination of three drivers (visitors’ and President’s itineraries and other services).

Responsible for HR role as – new employees’ enrollment on all company’s fringe benefits.

New expatriates support for setting all arrangements related their moving to Brazil and daily routines at a new country.

Responsible for purchasing all supplies for the office and its canteen.

Replace President’s Assistant when necessary, during vacation/sick leaves performing her duties. Other companies (local and abroad)

Steel Hector & Davis LLP (Brazil) Mar/00 - Jun/02

Secretary / Reporting to: Legal Department

Provided administrative support for three associates.

Responsible for controlling the attorneys’ hours for invoice purposes. Morgan, Lewis & Bockius LLP (New York, USA) Nov/97 - Feb/99 Secretary / Reporting to: Latin America’s attorneys group

Secretarial support for 2 Brazilian attorneys and partner in the Latin America Department

Responsible for daily research on net collecting information about Brazil’s Financial Market to keep them updated and other office duties.

Banco Bandeirantes S.A. (New York affiliate, USA) Apr/93 - Nov/97 Administrative & Accounting Assistant / Reporting to: General Manager

Organization of all MFI members’ trips to New York for meetings

Quicken software use for office expenses reimbursements

Responsible for Brazil’s AMEX cards fees payments for clients, following up investigation cases and their membership renewal

(approx. 200 cards)

In charge for making accounting reconciliations, loan accruals, daily journals for debit and credit entries and preparing weekly reports for Federal Reserve

Rio Doce America, Inc. (New York, USA) Aug/92 - Feb/93 Purchasing Agent

In charge for contacting suppliers for quotations/inquiries, preparing purchase orders invoicing Brazilian customers, also involved on air and ocean shipment documentation preparation.

Banco do Brasil S.A. (New York Branch, USA) Jul/89 - Jul/92 Senior Clerk / Reporting to: Leasing Dept.

Responsible for preparing daily cash flow position, checking and co-sign account entries, update leasing repayment schedules and its monthly reports.

Academic Background

Bachelors degree in Business Administration – UniverCidade, RJ (on hold)

Technical Secretaries degree- Katherine Gibbs School, New York, USA – 1988

High School degree - 1986

Language

English - fluent

Enhancement Courses

SAP (MM) Statoil – 2002

Portuguese Business Writing Fundacao Getulio Vargas - 2004

First Aids Berkeley Institute, RJ – 2007

Geology for non-geologist ABGP – RJ -2010

Brazilian Labor Sindicated Professional Registration DRT 9103/2003 – Technical in Secretary - SINSERJ

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