Sharon A. Richards

**** ****** *****

Colorado Springs, Colorado 80910

719-***-**** (Cell)

acrots@r.postjobfree.com

Administrative Assistant

Dynamic, trusted and respected professional with extensive experience supporting executives and C-suite staff in high-pressure, rapidly changing environments. A broad range of experience working for the military and private sectors. Proven ability to oversee organizational procedures, direct others, and work independently.

Key Skills and Value Offered

sTravel and Meeting Planning

sLogistics Support

sPersonnel Administration

sBilling and Payments

sGrace Under Pressure

sReport Preparation

sInventory and Supplies

sSafety is First Priority

sPassion to help the Company Succeed

sTeam Player

sVendor Management

sProject Completion

sStrong Organizational Skills

sCustomer Service

sContract/Export Documentation

sDemonstrates initiatives

sDiverse duties

sAlways willing to travel

Technical Skills: Microsoft Office to include Visio Publisher CEDs Database SAP Steam/Maximo Adobe Acrobat SharePoint Iavenue Reflections DynMRO Sharedrive

Professional Experience

Vectrus, Arifjan, Kuwait September 2014 to Present

Administrative Assistant

Responsible for maintaining and manning the authorization documents including preparation and tracking of all hiring actions i.e., position requisitions and job descriptions for the ITM Directorate.

Responsible for the accuracy and posting of Performance Work State (PWS) required Contract Data Requirements Listings (CDRL) reference manpower, organizational structure chart, and other administrative reports.

Responsible for tracking and reporting all personnel mandatory training requirements, certifications, and licensing to include additional duties appointments for the directorate.

Responsible for maintaining the daily attendance report and system updating.

Serves as the directorate’s NEO Warden and responsible for updating the recall/ emergency roster.

Manages the administrative details of the ITM Management team to include building of Concept of Support and Course of Action presentations/ briefings, scheduling of internal/ external meetings and appointments, maintains the long/short range calendars, plans and coordinates the Directorate’s “All Hands” meetings quarterly.

Responsible for drafting, routing and accountability of all correspondence in and out of the directorate.

Assist employees both EXPAT and Foreign Nationals in daily administrative and personnel concerns.

Responsible for maintaining the personnel records and the reporting matrix, counseling records, Performance evaluations, leave requests control log i.e.

Other duties as assigned.

Dyncorp International, Inc., Kandahar, Afghanistan

October 2010 to June 2014

Project Controls Technician Sr, Administrative Assistant, Billeting Coordinator

Complete room switch with signed hand receipt

Maintain Weekly Asset Report

Maintain SOR Master Tracker

Maintain Daily Occupancy Roster

Create service order request (SORs)

Complete daily CDRL (A0004)

Schedule and distribute rooms to guests, residence, and medical and physical residence

Maintain key box roster and distribution of keys and cipher numbers

Maintained LOTD tracker for all the Southside of Leatherneck, with all other administrative task

Assists in preparing shipping documents, and Provide shipment information to customers

A liaison with a variety of departments to facilitate shipments

Complete and Process Change Request Forms (CRF) and Electronic Transfer Forms (ETF). Compile analysis with cost savings and process invoices for payment.

Develop scope, schedule, budget and estimate-to-complete data as assigned, under the direction of Lead.

Assisted with Work Breakdown Structures (WBS), schedules and budget data, including cost/resource loading for WBS.

Prepare daily, weekly and monthly management status reports, including labor productivity, schedule status, financial analysis, and Cost Performance Reports (CPR)

Assist in the preparation of the Project Completion report, including the evaluation of subcontractors and major vendors.

KBR/Service Employee International, Inc., August 2007 to January 2010

2007 to 2010

Baghdad, Anaconda – Joint Base Balad, Tikrit, and Q-West, Iraq

Administrative Specialist, Sr.

Provided full administrative support to the manager, supervisor, foreman and 184 truck drivers of TTM-Transportation.

Ensured compliance with all operations training requirements for TTM-Trans.

Utilized Employee Management Tracking System (EMTS) to log and report employee R&R check-ins.

Organized off-site functions including participant availability, securing locations, menu, travel and presentations.

Maintained inventory and requisitioned supplies, while strictly adhering to budget.

Orchestrated overseas meeting and conference calls, including the creation of agendas, making travel arrangements and completing expense reports.

Supported the Deputy Director and the Manager of Government Compliance in all aspects of administration and daily operations.

Provided logistics support to military and civilian personnel interacting with the Department of Defense and the Defense Contract Audit Agency (DCAA).

Eldorado Healthcare, El Cajon, CA

December 2005 to August 2007

Executive Assistant

sProvided full range of administrative and business support including travel and meeting planning, correspondence creation and distribution, calendar planning and interoffice communication.

sSupported and provided subject matter expertise in Human Resources, including the dissemination of company policies and procedures, coordination of R&R, demobilizations, and insurance coverage.

sAdministered Employee Relations and Employee Assistance Programs

sMaintained databases and files with the highest levels of accuracy and confidentiality.

sProactively participated in knowledge sharing activities, the application of best practices and seamless coordination of formal and informal networks.

sHandled all aspects of invoice and expense reconciliation, billing and reporting.

sConsistently applied business acumen and specialized technical knowledge in anticipation of customer and business partner needs.

Rockwell Collins, White March, MD

April 2003 to December 2005

Administrative Assistant

sSupported director and managers in the daily operation of their departments.

sCompleted staff expense reports using SAP and maintained department organization charts using Visio

sArranged travel, hotel, car rentals, and local accommodations for employees and clients.

sCoordinated computer passwords, employee and visitor badging, employee milestones, and new hire orientation.

National Cancer Institute, Bethesda, MD

March 2001 to April 2003

Administrative Assistant

sSupported the Director of the Ethics Department

sReceived and logged all government forms, processed and maintained memberships, handled ethics forms and implemented annual reconciliation procedures.

sActed as liaison between the Ethics Department and corporate offices.

sMaintained filing system for the National Cancer Institute, NCCAM, and the National Institute of Health.

Education and Training

National American University, Colorado Springs, CO

Coursework completed in Business Administration, 2007 to Present

Bachelor’s Degree is forthcoming in December 2015

Recognized for Academic Achievement, 2007 and 2010

National University, San Diego, CA

Coursework completed in Business Administration, 2006

Community College of Baltimore, Cantonsville, MD

Coursework completed in Business Administration, 2003 to 2005

Sawyer Business School, Elizabeth, NJ

School for Executive Secretaries, Jersey City, NJ

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