MARIA AGOSTINO

Cell: 917-***-**** Res: 718-***-**** email: acrjy0@r.postjobfree.com

Receptionist, Bilingual English/Spanish professional with over 20 years experience in publishing with strong interpersonal and organization skills. Proven ability to work under pressure, multi-task and support multiple managers simultaneously.

PROFESSIONAL EXPERIENCE

AJILON PROFESSIONAL STAFFING, New York, NY 2011 – Present

Receptionist assignments

Answer and direct all calls to proper party

Input guests into security system

Distribute mail

Order office supplies

Book conference rooms and perform other related tasks as required

DRESSBARN, Brooklyn, NY Present

Sales Associate

Greet and assist customers

Attend fitting room and do runs

Assist at the register

Clean up when closing

MCGRAW-HILL EDUCATION, New York, NY 1981 – 2009

Executive Assistant to Senior Vice President/Chief Information Officer (2000 – 2009)

Maintained detailed follow-up file, prepared correspondence, memos and e-mail replies.

Prepared purchase orders for supplies, review, code invoices and obtain signature approvals required for payment.

Managed calendars, planned meetings, made travel arrangements, prepared itineraries and monthly travel expense reports.

Reviewed all travel expense and purchasing card reports that required approval.

Maintained workflow and acted as liaison during CIO’s absence.

Updated and maintained distribution list for Global Technology Solutions.

Assisted Communications Department with translations of announcements when needed.

Administrative Assistant to Vice President of International Finance (1998 – 2000)

Maintained calendar, scheduled meetings, made travel arrangements, utilized Spanish skills as needed.

Compiled on a monthly basis Monthly Operations Reports from domestic and international managers for the preparation of VP’s Summary Report to be included in Board of Directors Report.

Supported financial staff during budget planning.

Interacted with overseas managers and assisted VP of Operations and President of International during their visits to New York office.

Administrative Assistant to Director of Global Markets Development Professional & Medical (1996 – 1998)

Distributed catalogs and promotional materials to subsidiaries.

Assisted in preparation of monthly Board of Directors Report.

Managed approval process and record keeping of co-publishing agreements.

Provided administrative support to International Marketing staff as needed.

Made travel arrangements for director and direct reports.

Administrative Assistant to Group VP Medical Publishing Group/Asia-Pacific Group (1990 – 1997)

Maintained liaison with managers (domestic and international), workflow of office during frequent group vice president’s business trips, calendar of events and arranged all domestic and international itineraries.

Monitored approval process of Project Authorization Forms, Manuscript Evaluation Forms and maintained detailed records of group’s travel expenses.

Communicated fluently in Spanish with overseas operations.

Supervised and delegated work as needed to the receptionist for the floor.

Administrative Assistant to Assistant Controller of Finance (1988 – 1990)

Supported the assistant controller and manager of financial planning.

Gathered Information for the basis of reports, and memos. Assisted the Profit Planning department in the preparation of the annual Budget Instructions and Medium Range Plan.

Delegated and supervised the work of Profit Planning department’s assistant.

Assistant to Director of Financial Planning (1987 – 1988)

Performed administrative duties for director and financial planning staff. Applied strong communication, interpersonal and organization skills.

Responsibilities included: typing financial reports and analyses, travel arrangements, maintain department files, monitored the coordination and preparation of the Budget Instructions and Medium Range Plan.

Assistant to Director of Acquisitions and Financial Analysis (1985 – 1987)

Managed the administrative function for the director and two senior financial analysts.

Monitored the approval process for capital improvement projects.

Assisted in the preparation of acquisition and divestiture proposals.

Performed diverse secretarial duties including filing, preparation of travel and expense reports.

Bilingual Assistant to Editorial Director of the Ibero-American Group (1981 – 1983)

Communicated fluently in Spanish with individuals in the publishing field.

Handled Spanish/Portuguese correspondence, made travel arrangements for director, editors and authors.

Interacted with visitors who requested information on Spanish and Portuguese products and placed orders for books.

Handled delivery of U.S. product information to Ibero-American Group editors and assisted in monitoring the progress of Spanish/Portuguese language publishing programs.

EDUCATION

A.A.S. Secretarial Science, Kingsborough Community College, Brooklyn, NY

SKILLS

Fluent in Spanish (verbal & written)

Some knowledge of Italian

CONTINUING EDUCATION

American Management Association

“Fundamentals of Finance & Accounting for Administrative Assistants” 07/2008

“Business Writing for Administrative Professionals” 10/2005

HONORS

Dean’s List and Phi Beta Lambda Honor

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