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Executive/Administrative Assistant, Project & Database Manager

Location:
Sacramento, CA
Posted:
September 05, 2015

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Resume:

LORI M. SCHARER

acrjwk@r.postjobfree.com

916-***-****

PROFESSIONAL SKILLS

Advanced, experience in Microsoft Office: Microsoft Word, Excel, Access, Publisher, PowerPoint, Outlook, SharePoint, Outlook Express and Lotus Notes

Executive & Administrative Assistance

Project Management

Database Management Administration

Strong letter composition

Accurate typist, 10-key by touch

Event coordination and marketing

Operations /scheduling maintenance

Excellent Customer Service/Relations

Met quotas, handled multiple tasks, detail oriented

Travel arrangements from office staff to hundreds of event attendees

Contracts Administration

Heavy Calendar Management and Scheduling using Outlook and Lotus Notes PROFESSIONAL EXPERIENCE

College Majors 101

Project Administrator

October 2013-March 2015

Utilized MS Project for Schedule Development, Status Reporting, Baseline Tracking and Liaison Team Management

Responsible for booking all meeting arrangements, including conference room reservations, travel arrangements, catering orders and necessary equipment.

Created reports, trackers, and presentations for higher management utilizing Excel, PowerPoint and SharePoint.

Maintained database by identifying and solving database requirements

Created and maintained an efficient system for password management

Ensured all client contact information was properly imported and duplicate information was eliminated

Ensured all donations and other activities on behalf of the organization were tracked Hewlett Packard

Administrative Assistant/Contracts Administrator

June 2008 – September 2013

Responsible for solely maintaining Contract Management for H.P’s Global Contract’s legal contracts and supporting documents. This included all physical onsite, electronic and offsite repositories.

Managed temporary employees during peak contracting season.

Program Manager; consolidated all HP’s Global Contracts to one central repository in Roseville, CA

Responsible for booking all meeting arrangements, including conference room reservations, travel arrangements, catering orders and necessary equipment.

Prepared complex, detailed memos and correspondence using Microsoft Word.

Created reports, trackers, and presentations for higher management utilizing Excel, PowerPoint and SharePoint.

Completed other administrative duties as necessary, including faxing, filing, scanning, answering phones and ordering office supplies.

Administrative Assistant to Global Contracts Management & Team June 2006-June 2008

Administrative support to the Global Contracts team Managers.

Provide additional support to Management within organization as appropriate.

Responsible for booking all meeting arrangements, including conference room reservations, travel arrangements, catering orders and necessary equipment.

Prepared complex, detailed memos and correspondence using Microsoft Word.

Created reports, trackers, and presentations for higher management utilizing Excel, PowerPoint and SharePoint.

Completed other administrative duties as necessary, including faxing, filing, scanning, answering phones and ordering office supplies.

Position requires a highly skilled and experienced assistant who possessed strong communication skills.

Exceptional computer skills (power point, word, excel, access) and comfortable working across all levels of executive management, business partners, and suppliers.

Applied extensive knowledge of job skills, company policies, and procedures to complete complex assignments/tasks in creative and effective ways.

Comprehensive understanding of the general/technical aspects of the job

Work was complete with minimal supervision and assignments were often without established procedures. Office Depot, Business Services Division- Northern California Region Executive Assistant

June 2005-June 2006

Managed and oversaw support of three top-level Executives.

Maintained calendars; managed travel logistics; screened all incoming calls, maintained electronic mail, appointments and correspondence.

Routed all pertinent information to appropriate personnel.

Created reports, researched and managed information flow, compiled data, formatted reports in Excel Spreadsheets, PowerPoint and Publisher format.

California Independent Petroleum Association

Administrative Assistant

February 2004 - July 2005

Acted as sole support to all office staff.

Oversaw the publishing of the Association Newsletter, tracking logistics and resources as necessary.

Performed events coordination marketing design, including fliers, brochures and website updates.

Research and manage information flow,

Create reports, research and manage information flow, compile data, format reports in Excel, PowerPoint and Microsoft Publisher format.

EDUCATION

Coursework completed at Sierra College, Rocklin CA

Coursework completed at Palomar College, San Marcos CA

High School Diploma from Fairfield High School, Fairfield, CA



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