LORI M. SCHARER
acrjwk@r.postjobfree.com
PROFESSIONAL SKILLS
Advanced, experience in Microsoft Office: Microsoft Word, Excel, Access, Publisher, PowerPoint, Outlook, SharePoint, Outlook Express and Lotus Notes
Executive & Administrative Assistance
Project Management
Database Management Administration
Strong letter composition
Accurate typist, 10-key by touch
Event coordination and marketing
Operations /scheduling maintenance
Excellent Customer Service/Relations
Met quotas, handled multiple tasks, detail oriented
Travel arrangements from office staff to hundreds of event attendees
Contracts Administration
Heavy Calendar Management and Scheduling using Outlook and Lotus Notes PROFESSIONAL EXPERIENCE
College Majors 101
Project Administrator
October 2013-March 2015
Utilized MS Project for Schedule Development, Status Reporting, Baseline Tracking and Liaison Team Management
Responsible for booking all meeting arrangements, including conference room reservations, travel arrangements, catering orders and necessary equipment.
Created reports, trackers, and presentations for higher management utilizing Excel, PowerPoint and SharePoint.
Maintained database by identifying and solving database requirements
Created and maintained an efficient system for password management
Ensured all client contact information was properly imported and duplicate information was eliminated
Ensured all donations and other activities on behalf of the organization were tracked Hewlett Packard
Administrative Assistant/Contracts Administrator
June 2008 – September 2013
Responsible for solely maintaining Contract Management for H.P’s Global Contract’s legal contracts and supporting documents. This included all physical onsite, electronic and offsite repositories.
Managed temporary employees during peak contracting season.
Program Manager; consolidated all HP’s Global Contracts to one central repository in Roseville, CA
Responsible for booking all meeting arrangements, including conference room reservations, travel arrangements, catering orders and necessary equipment.
Prepared complex, detailed memos and correspondence using Microsoft Word.
Created reports, trackers, and presentations for higher management utilizing Excel, PowerPoint and SharePoint.
Completed other administrative duties as necessary, including faxing, filing, scanning, answering phones and ordering office supplies.
Administrative Assistant to Global Contracts Management & Team June 2006-June 2008
Administrative support to the Global Contracts team Managers.
Provide additional support to Management within organization as appropriate.
Responsible for booking all meeting arrangements, including conference room reservations, travel arrangements, catering orders and necessary equipment.
Prepared complex, detailed memos and correspondence using Microsoft Word.
Created reports, trackers, and presentations for higher management utilizing Excel, PowerPoint and SharePoint.
Completed other administrative duties as necessary, including faxing, filing, scanning, answering phones and ordering office supplies.
Position requires a highly skilled and experienced assistant who possessed strong communication skills.
Exceptional computer skills (power point, word, excel, access) and comfortable working across all levels of executive management, business partners, and suppliers.
Applied extensive knowledge of job skills, company policies, and procedures to complete complex assignments/tasks in creative and effective ways.
Comprehensive understanding of the general/technical aspects of the job
Work was complete with minimal supervision and assignments were often without established procedures. Office Depot, Business Services Division- Northern California Region Executive Assistant
June 2005-June 2006
Managed and oversaw support of three top-level Executives.
Maintained calendars; managed travel logistics; screened all incoming calls, maintained electronic mail, appointments and correspondence.
Routed all pertinent information to appropriate personnel.
Created reports, researched and managed information flow, compiled data, formatted reports in Excel Spreadsheets, PowerPoint and Publisher format.
California Independent Petroleum Association
Administrative Assistant
February 2004 - July 2005
Acted as sole support to all office staff.
Oversaw the publishing of the Association Newsletter, tracking logistics and resources as necessary.
Performed events coordination marketing design, including fliers, brochures and website updates.
Research and manage information flow,
Create reports, research and manage information flow, compile data, format reports in Excel, PowerPoint and Microsoft Publisher format.
EDUCATION
Coursework completed at Sierra College, Rocklin CA
Coursework completed at Palomar College, San Marcos CA
High School Diploma from Fairfield High School, Fairfield, CA