SUMMARY STATEMENT

Seasoned Executive Assistant seeking a challenging Paralegal position within a dynamic, growth-oriented organization or private law firm that will allow my academic and professional experience, interpersonal skills, and proficiency of various software packages to be maximized while acquiring new abilities under the direction and supervision of an attorney.

PROFESSIONAL SKILLS

Project Coordinator facilitated legalities between Legal and Property Development teams

Ability to handle multiple tasks simultaneously

Meets established timelines/time sensitive information

Strong analytical, organizational and interpersonal skills

Accurate, efficient, and detail-oriented.

Team-oriented and self-directed.

Motivated self-starter with the ability to recognize and understand executive’s needs

Computer literate in MS Office, Adobe Acrobat 9, TRIRIGA, Win Lease & Ineedafile.

Brochure design, business, contract management, database administration, document management, drafting, email, expenses, facility matters, fax, forms, general office skills, legal documents, letters, marketing material, meeting facilitation, real estate coordination, reporting, scheduling, slideshow presentations, time management, travel arrangements, typing.

PROFESSIONAL EXPERIENCE

Toys “R” Us, Inc., Wayne, NJ (2007 – 2014)

Executive Assistant/Real Estate Coordinator to Director of Real Estate-Asset Management (2007 – 2014)

Direct report to Director of Real Estate-Asset Management while supporting the Property Development team

Responsible for the interdepartmental coordination of a multitude of projects for Toys R Us national portfolio of owned and leased assets, including Capital Projects, store relocations, store closings, promotional initiatives, and remodels and report on same.

Researched leases and contracts and prepared draft waiver agreements, including Exhibits for legal documents for execution.

Collaborated with Legal team and outside counsel to monitor and report on execution of various legal documents.

Maintained TRU database of information required for disposition of surplus locations and coordinated the transmittal of information of all property visits.

Liaison with Landlords and Tenants on facility issues ensuring responsibility of repairs; follow ups and coordination of projects from inception to completion.

Liaison between multiple department heads.

Maintained and distributed monthly reporting of store Closing status and Transaction Summaries to necessary departments.

Created and prepared confidential correspondence and tracked document status with outside counsel, internal counsel and Tenants.

Prepared and ensured the accuracy of PowerPoint presentations for monthly Real Estate Committee Presentations.

Performed Administrative functions such as tracking time off, managing travel, processing team expenses, maintaining department calendar, mail distribution, ordering supplies and scheduling meetings including ICSC (International Conference of Shopping Centers) Conference meetings.

Prepared Toys & Babies property marketing brochure for ICSC conferences and PowerPoint presentations as requested.

BizProTech Services, LLC, Fairfield, NJ (2005-2007)

Partner

Provided all aspects of administrative support including word processing, filing, and telephone support. Prepared sales invoices and coordinate technical staff schedules. Reconciled accounts receivable.

Created ad design and layout utilizing MS Publisher.

Managed all general office duties.

Responsible for contract and billing of clients.

MTI Inspections, Fairfield, NJ (2001 -2005)

Office Manager

Scheduled damaged freight inspections. Provided detailed reports for all inspections. Reported to owner while providing office administrative support.

Managed daily logs, scheduled appointments, and delegated workload for inspection team.

Prepared weekly client billing and correspondence. Supply replenishment, filing, and faxing.

Covanta Energy Group (Formerly Ogden Energy Group), Fairfield, NJ (1992 –1999)

Executive Assistant to the President and CEO (1996 – 1999) and Executive Assistant to the SVP and CFO (1992 – 1996)

Direct report to Chief Executive Officer and Chief Financial Officer while supporting several VP's of Finance, Business Development Managers and Accounting & Finance Department. Accustomed to fast-paced, high-pressured positions, demonstrated ability to prioritize multiple tasks, meet deadlines, and provide quality service. Managed all office administrative functions with accuracy and speed.

Created and prepared confidential correspondence, monthly/annual budget spreadsheets, quarterly reports, vouchers for payment, presentations and slide shows, department expense reports (domestic and international).

Prepared business proposals and letters of intent.

Light AP/AR and reconciliation.

Recorded and prepared departmental timesheets tracking vacation, personal and sick leave days for monthly HR reporting.

Screened phone calls, initiated and scheduled conference calls and meetings.

Scheduled and confirmed travel arrangements and accommodations (domestic and international).

Provided meeting and travel itineraries and agendas.

Maintained individual department calendars.

Managed departmental incoming and outgoing mail distribution, overnight services, filing, and copying, faxing and supply ordering.

Responsible for daily disbursements and monthly reconciliation of $10,000 petty cash box for organization.

Acted as liaison between multiple department heads.

MISC. ADMINISTRATIVE ASSISTANT POSITIONS FROM 1986-1992

EDUCATION & TRAINING

May 2015 Fairleigh Dickinson University, Madison, NJ, ABA-Approved Paralegal Program

1992-1997 Essex County College, West Caldwell, NJ, Business Administration major (68 credits)

June 1986 West Essex Regional High School, North Caldwell, NJ, High School Diploma

** References to be furnished upon request.

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