NORMA DELOSSANTOS

(***) -***-****

acqzs6@r.postjobfree.com

SUMMARY

Extensive Project/Document Control experience in the Oil and Gas Industry, as a self starter with the ability to work with little supervision. Possess strong coordinated skills in setting up and maintaining project document control processes. Experience includes working directly with Project Managers, Engineers, Vendors, Contractors, Consultants, Clients, and other personnel.

SKILLS AND SOFTWARE

Microsoft - Word, Excel, Access, PowerPoint, Visio, Adobe and Outlook

Accounting Software - JD Edwards - Oracle, Wolf Pak

AutoCAD, E-Viewer, DWG Databases/Plotting and Indexing

Cost Reconciliation, Quarterly and Timekeeping (Raw data) Reports

Database Spreadsheets – Excel Pivot & Calc Tables

SharePoint Site Build/Maintain/Document upload

Bluebeam Document Control Software

Data Entry – 10 key, alpha and numeric

Typing 55 wpm

Multitasked

EMPLOYMENT

Allstates Consulting Services – Fusion Solution 10/2010 – 01/2015

Enterprise Products – Contractor Houston, Texas

Project Administrator/Engineering-Document Control Specialist

Assigned multiple projects, filed all project documents according to company indexing and processing guidelines. Responsible for all documentation associated with pipeline, including but not limited to manual record keeping, logging spools, heavy electronic filing of MTR’s, Hydrotest packages, Test Procedures, Material Specifications, DWG’s, Reports, Certificates, Service Contracts, Job Books and other project files. Reviewed and uploaded files to appropriate folders in SharePoint. Scan all hardcopy documents, copied to CD’s for archiving. Maintained CD archive database for Engineering department. Ensure contractor and supplier documentation deliverables meet project requirements and deadlines. Stored project files electronically and sending historical hardcopy files to Iron Mountain Storage facility. Trained new employee on structure of project file set up and filing procedures according company structure STD.0250 indexing system. Suggest, develop and implement improvement to the process / procedure as needed. Administered day to day document control activities and coordinated with project staff regarding document control issues. Received all field documentation, processed and uploaded to Sharepoint for vendor review. Worked with vendors to insure and maintain communication to abide by the company standards when receiving documentation.

Engineering Documents Control Specialist

Trained on all company Standards and Specifications as well as CFR codes. Assisted in special projects requested by upper management MOP/MAOP/PHIMSA validations – locate 500 miles of pipeline and insure all pipes operating Liquid/Gas are up to date and in compliance with PHIMSA regulation and Hydrotests were performed. Recalled boxes from the Iron Mountain, company offsite facility to review and gather all documentation to maintain PHIMSA regulations. Located all hydrotest, submitted test reports to management for verification for Engineers to update company system to trace, verify and complete (TVC) pipeline for EHS&T Department; worked daily with Engineers and analyst to achieve and maintain progress.

DYNAMIC INDUSTRIES, INC. Oil, Gas & Fabrication Co. 4/2009 – 10/2010

Accounting Assistant Houston, Texas

Responsible for effectively researching, tracking and resolving accounting/documentation discrepancies for offshore projects. Verify all timesheet are accurately entered and uploaded in a timely manner. Keys daily worksheets to general ledger system. Route invoices with purchase orders attached for managers approval signature. Processed approved invoices, ensure accuracy of amounts paid, accounts coded, and ledger is balanced. Handle all vendor inquiries and reconciled/adjusted vendor statements. Maintained all accounting files and databases. Prints daily A/P checks to be mailed. Perform special projects and other responsibilities as assigned. Keeps management informed of area accounting activities and of any significant problems or concerns.

UNIVERSAL ENSCO, INC. Oil and Energy 11/2006 – 03/2009

Project Controls Administrator/Accounting Assistant Houston, Texas

Project Controls Administrator:

Developed and demonstrated SharePoint sites that assisted in managing all ongoing projects. Implemented new thoughts and procedures throughout company units. Introduced new ways to budget and control new and ongoing projects. Monitored project managers and gathered updates for budget schedule to insure project growth. Generated extensive bi-weekly cost reports to clients, project managers and unit directors. Assisted Project Controller and Project Scheduler in everyday work operations.

Accounting Assistant:

Accelerated in A/P, coded and entered all vendor/contract invoices to appropriate oracle database. Responsible for maintaining all accounting files, contracts and logs. Attended all accounting meetings. Communicated to accounting managers any concerns financial controller raised in meetings. Assisted accounting and payroll managers daily, as well as upper executive administrators.

PETROCI USA, INC. Oil and Gas Exploration 06/2004 - 11/2006

Executive Assistant/ Receptionist. Houston, Texas

Managed front office, handled all incoming calls and greeting clients. Filed, sorted, copied and maintained all lease agreements and contracts. Arranged all outgoing field packages to contractors, set appointments for lab work and DOT screenings. Assisted 3rd party consulting firm in yearly audits. Promoted to Executive Assistant - Administered all contracts, estimates, revenue reports and outgoing correspondences. Managed all itineraries, screened all emails, faxes and phone calls for upper management. Posted all payments to financial accountants. Recorded all records and transactions for contractors and engineers. Worked closely with company lawyers and accountants when new projects were approved for construction.

CONTINENTAL FOOD SERVICES 01/2002 - 04/2004

Administrative Assistant Houston, Texas

Communicate with customers, employees and clients to answer questions, disseminate or explain information. Processed incoming orders and address customer complaints. Operated multi-phone lines. Maintained all files and records of office activities, business transaction, and bank statements. Compute, record, and proofread data and other information such as records, reports and background checks. Complete and mail bills, contracts, policies and invoices. Processed 90% of potential employees followed by background checks and employment verifications.

EDUCATION

San Jacinto College _ Fall Semester

Engineering Company Standards and Specifications Company Certified

Business Institution Seminars Inner-Office Communications & Office Procedures and Management

2010-2013

Document Management Certified 2009

SharePoint, Scheduling, Primavera, JD Edwards Oracle Company Certified 2007

Certification in Office Specialist 1996 - 1998

Wharton County Jr. College – Satellite Campus, Rosenberg Texas

Robert E. Lee High School, 1994

Houston, Texas

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