Gulnara Mamadalieva

Personal Assistant / Administrative Assistant / Executive Assistant (with English & German, native Russian)

PERSONAL DETAILS

E-mail: acqyvu@r.postjobfree.com

Mob: +7-916-***-**-**

Date of birth: 03.11.1979

Citizenship: the Russian Federation

Current residence: Moscow

Ready for re-location to UAE

Notice period: 2 weeks

PERSONAL SUMMARY

A highly motivated, confident person with exceptional multi-tasking and organizational skills. Able to exhibit confidentiality, discretion, tact, diplomacy and professionalism when dealing with different-level managers.

Performing highly responsible and professional administrative services by providing a wide range of administrative support that enhances the efficiency of the business. Managing and organizing the daily activities of team-members.

Desirable monthly compensation: 2 000 USD (yet to be discussed)

AREAS OF EXPERTISE

Secretarial and administrative support

Interpretation (translation) skills

Diary & document flow management

Full travel support

Event/workshop organization

WORK EXPERIENCE

04/2015 – up to present time

Personal Assistant to CEO & CFO

BSH Home Appliances (Moscow Branch office) – the largest manufacturer of home appliances in Europe

-Supporting CFO & CEO (German & Turkish persons) for their all administrative needs;

-Scheduling meetings and making travel arrangements for both executives (CFO & CEO); visas and accommodation (for all management team members);

-Creating and developing visual presentations; compiling and distributing minutes and reports;

-Organizing and maintaining diaries and making appointments;

-Screening phone calls, enquiries and requests, and handling them when appropriate;

-Acting as Project Manager for special projects pertaining to executive staff; organization of corporate events for management team;

-Maintaining confidential and non-routine information; producing internal memos & circular letters;

-Liaising with clients, suppliers and other staff;

-Meeting and greeting visitors at all levels of seniority.

04/2014 – 03/2015

Executive Assistant to Vice-President Eurasia

Halliburton International Inc. (Branch in the Russian Federation) – one of the world’s largest providers of products & services to the oil & gas industry, Moscow

-Providing full administrative support to the VP for Eurasia (American citizen);

-Maintaining VP’s daily schedule including internal meetings, conference-calls involving multiple time zones, setting video conferences, and client meetings;

-Cooperation with all departments on business tasks execution;

-Liaising with external organizations and business partners for meetings arrangement, preparing agendas and drafting minutes;

-Providing research and information support;

-Preparation and editing of documents, presentations;

-Providing full travel support to the VP;

-Organizational support during corporate and business events for Customers and Partners, VIP-meetings (i.e. golf tournaments, management workshops, etc.);

-Preparing all expense reports for VP and other executives in SAP;

-Carrying out background research and presenting findings;

-Dealing with private tasks (supporting VP's spouse and daughter);

-Coordination with VP's driver.

03/2009 – 03/2014

Personal Assistant to the General Director

ThyssenKrupp Elevator LLC – Manufacturer and Seller of lift equipment: elevators, escalators, travelators etc., Moscow

-Rendering full administrative support to GD (Austrian person);

-Management of Director's diary; making appointments; coordination of all external and internal meetings;

-Interpreting during negotiations & meetings of the GD (from/into English/German/Russian);

-Dealing with incoming emails, faxes and post, responding on behalf of GD (in English, Russian, German) when needed;

-Drafting, typing and dispatching all the Director's correspondence;

-Delegating work on Director’s behalf; Coordinating with all company departments;

-Taking minutes (especially for the Board Meetings);

-Producing documents, briefing papers, reports and presentations; assisting with other duties such as file maintenance, photocopying, scanning, mailings, trouble shooting, and meeting planning;

-Liaising with clients, suppliers, external organizations and other relevant individuals etc to arrange meetings, prepare agendas and draft minutes;

-Providing full travel support & visa support to the GD;

-Deputizing for the Director, making decisions and delegating work to others in the Director's absence;

-Preparing all expense reports and expense related documentations;

-Providing administrative & interpreting support during video-conferences & conference-calls.

12/2007 – 12/2008

Business Assistant to Vice-President

Representative office of American company xPort Group Inc. – Seller of geophysical equipment for oil exploration branch of industry, Moscow

-Rendering administrative support to Vice-President (Englishman);

-Intensive diary management, scheduling appointments;

-Intensive travel arrangements;

-Liaison with company partners on high level;

-Handling of business correspondence with Russian partners;

-Translation / interpreting during negotiations (in Siberia);

-Translation of letters, technical specifications and other documents from/into English;

-Keeping calendar;

-Preparation (translation/amendment) of contract drafts, certificates of acceptance etc.;

-Answering telephone calls;

-Participation in the international convention for geophysicists in Rome, Italy (70th EAGE Conference & Exhibition in 2008);

-Formalizing of travel expense reports.

09/2006 – 12/2007

Personal Assistant to Head of Moscow representative office, Client Support Manager

Representative office of Austrian Company voestalpine Tubulars GmbH – Manufacturer of tubular products for oil & gas industry, Moscow

-Rendering full administrative support to the Head of representative office (Russian citizen): answering telephone calls, keeping constant contact with head office in Austria, keeping calendar, filing of documents, control over incoming mails, composing routine correspondence with Russian clients & Austrian colleagues, preparing documents requested for Tenders;

-Providing translating / interpreting assistance during negotiations (in Russia and abroad);

-Scheduling appointments;

-Providing travel support for Austrian colleagues in Russia and CIS countries (Kazakhstan);

-Control over contracts execution;

-Logistic support (preparing shipping documents);

-Finance reporting / book keeping.

02/2005 – 08/2006

Personal Assistant to Import Projects Manager (for Chinese & Japan projects)

International Automobile Holding Company Atlant-M – Official dealer of Volkswagen car brand, Russia & Belorussia

-Provide general secretarial & administration support to the Import Project Department Director (Belorussian citizen);

-Organizing external & internal meetings, attending them and taking minutes;

-Making appointments and arranging travel and accommodation;

-Planning and scheduling the Manager’s working day; translation of documents;

-Interpreting in the course of negotiations (from/into English, German); consecutive interpretation during meetings and negotiations with automobile companies’ representatives in China;

-Writing reporting and briefing papers, making presentations, agendas, etc.

10/2002 – 01/2005

Personal Assistant to General Director, Secretary, Office-Manager

Machine tools Company RAVSAK – Trade Company dealing with metal-processing machine-tools, Repair & Service Company, Moscow

-Dealing with incoming emails, faxes and post; handling “in” and “out” documents

-Interpreting (from/into English, German) in the course of negotiations;

-Conducting business correspondence (both languages); translation of technical documentation (related to metal-processing equipment and machine building);

-Participation in the International Industrial Fair in Lima (Peru);

-Providing full administrative support, arranging meetings, coordinating office work.

EDUCATION & ACADEMIC QUALIFICATIONS

Basic education:

2003 – 2006: the Russian State University for Humanities, Institute of Linguistics/Interpretation and Translation (Moscow, Russia).

Graduated with honors degree in interpretation: English & Italian languages; qualification: Interpreter and Translator (English & Italian languages), Teacher; Diploma with distinction.

1996 – 2001: the Udmurt State University (Izhevsk city, the Udmurt Republic, Russia): Faculty of Romanic-Germanic philology (Institute of Foreign Languages). Graduated with honors degree in linguistics: German & English philology; Qualification: Teacher of German and English languages, Interpreter & Translator; Diploma distinction.

Additional education:

2014-2015 – General Course of Spanish language at the Foreign Language School “Latin Quarter” (Moscow)

2012 – Training on Time & Stress Management at the Training Center of the Association of European Businesses (Moscow), Certificate.

2011 - Seminar on Consecutive Interpretation at “Proverbum” LLC, Center for advanced training and qualification improvement of Interpreters & Translators organized by St. Petersburg School for Interpreters (Moscow), Diploma.

2010 – Successful Meeting Planning at Marriott Hotels (Moscow), Certificate.

2003 – Computer Course Corel Draw – technology for professional graphic design at AO “Center YurInfoR” at Lomonosov Moscow State University (Moscow), Certificate.

2003 – Secretarial Course + Course of English Business Language at Lomonosov Moscow State University’s Center for professional adaptation “New specialization” (Moscow), Diploma with honors.

CORE SKILLS & COMPETENCIES:

Technical:

-Administrative & Secretarial Support

-Diary Management, ability to prioritize workload in a demanding team environment;

-Travel Management (visa, transfer, accommodation arrangement);

-Project Management, ability to work on your own initiative and to tight deadlines; Excellent level of attention to details;

-Organization of meetings, workshops, and other corporate events;

-Client service focused: promptly responding to requests with accuracy and a courteous demeanor with excellent phone etiquette;

-PC Literate (Microsoft Word – advanced, PowerPoint - advanced, Excel - intermediate, Outlook, Lotus Notes - advanced, Microsoft Project – good), Internet savvy, excellent touch-typing skills, shorthand and effective minute taking skills;

-Advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.

Personal & Professional:

-Outstanding communication skills (both written & oral); diplomatic, confident;

-Proactive and taking ownership, ability to foresee problems and prevent them by taking actions;

-Adaptability and flexibility in the face of change; ability to remain calm under pressure;

-Good time management & planning skills;

-Multi-task management ability: managing multiple conflicting priorities without loss of composure; problem-solving skills

-Analytical skills and a broad understanding of the business to effectively interpret and anticipate needs;

-Good team-worker willingly providing back-up support for co-workers when appropriate and actively supporting group goals;

-Ability to work effectively independently with little supervision, detail-oriented, flexible in terms of hours & responsibilities;

-Ability to organize and prioritize multiple deadlines and to delegate when necessary.

LANGUAGES:

-Russian : Native Language

-English & German: fluent; Italian & Spanish: basic knowledge

REFERENCES – Available on request.

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