‘RESUME’

Budhpal Singh

Address: Gali No. *, Challera Village, Sector-44, Noida-201301 (UP)

E-mail acqlc9@r.postjobfree.com Contact No. (M) 088********

SUMMARY

An Ex-Indian Air Force Competent professional with 24 years of experience in the areas of General Administration, Estate & Facilities Management of Sr. Secondary Schools.

I am currently working with VASANT VIHAR CLUB, NEW DELHI as MANAGER-ADMINISTRATION since JUL 2014 my duties include:-

1.Attendance and Duty Roster for staff; reliever planning and close watch on absenteeism.

2.Curtailing overtime by judicious deployment of available staff.

3.Liaison with Govt. Departments, follow up of Licenses and renewal.

4.Getting work executed by AMC Providers and follow-up.

5.Be part of purchase committee and scout markets for resources.

6.First point of contact for vendors.

7.Maintenance of club house; identification of focus area and tasking-cum-deployment of tradesmen in consultation with Maintenance Engineer/Electrical Supervisor.

8.Horticulture planning and deployment of resources.

9.Supervision of Record-keeping, filling/dak Receipts/Dispatches.

10.Supervision of maintenance and up-keep of Asset Register.

11.Safe Custody of club resources, Staff Record.

12.Timely input to Accounts Department for sport user facilities fee.

13.Supervision of Caterer/Bar staff through Manager-F & B.

14.Keep a check on Guestroom occupancies.

Appointment related duties:-

a)Accommodations/Housekeeping

1.Ensuring that accommodation is clean, well maintained & attractively presented

2.Controlling a budget, managing stock levels and ordering supplies.

3.Liaising with Reception to coordinate the allotment of accommodation.

4.Liaising with other departments within club e.g., Caterer/parties/conferences.

5.Planning Staff Raster and covering duty roster slots.

6.Arranging Repairs and maintenance of rooms and Reception areas.

7.Inspecting the accommodation to ensure that hygiene, health and safety regulations are complied.

8.Recruiting and supervising of Room Attendants.

9.Training staff to ensure that high standards are maintained.

10.Arranging Laundry & Linen supplies.

11.Managing maintenance and arranging repairs of the facilities.

12.Supervising the work of cleaning staff and ensuring that standards are maintained.

13.Ensuring the smooth running of accommodation facilities including the safety and well-being of guests

14.Involvement in the building and refurbishment of residential accommodation.

b)Fitness Centers:

1.Designing and promoting activities to meet members’ demand and generate revenue.

2. Advertising and promoting the club to increase usage.

3.Recruiting, arrange training and supervising the staff and manage staff rosters.

4.Carry out Health and safety checks on the equipments.

5.Managing maintenance, repair, and insurance and cleaning of equipments.

6.Managing high levels of Members’ care with particular focus on avoiding loss of existing users and prioritizing target activities and the user groups.

7.Handling complaints/incidents/accidents/emergencies/thefts etc.

8.Record keeping of usage of facility and timely sharing of records with billing department.

9.Preparing and checking budgets and income generation.

10.Cashing up and keeping stock records.

11.Purchasing equipment and supplies.

12.Using advanced management information to improve provision and time table and cope with fluctuations in demand.

13.Writing Weekly/Monthly reports and preparing cash projections for senior management.

c)Office Management:

1.Using a range of office software including e-mail, spreadsheets and data bases

2.Managing filing systems.

3.Management of social media, website and SMS services.

4.Developing and implementing new administrative systems for record management.

5.Recording office expenditures and managing the budgets.

6.Organizing the office layout and maintaining the supplies of stationery and equipments and arranging the necessary repairs of office equipments.

7.Organizing and chairing the meetings of support/subordinate staff.

8.Overseeing the recruitment of new staff including training and induction.

9.Ensuring adequate staff levels to cover for absences and peaks in work load.

10.Carrying out the staff appraisals, managing performance and disciplining the staff.

11.Delegating work to staff and managing their workload and outputs.

12.Promoting staff development and training.

13.Implementing and promoting Equality and Diversity policy.

14.Writing report for senior management and delivering presentations.

15.Responding to members’ enquiries and complaints.

16.Reviewing and updating health and safety policies and ensuring they are observed.

17.Arranging regular testing for Electrical equipments and Safety devices including Fire Fighting System.

18.Attending conferences/meeting in the absence of General Manager.

EMPLOYMENT HISTORY

1.Mayoor School, NOIDA (JAN 2013-MAR 2014) as Admin. Officer officiated as Transport Manager, duties included:-

a.Supervises and coordinates all aspects of student transportation operations, including responsibility for day-to-day operation of school buses.

b.Provides guidance and direction to the Transport Supervisors/Drivers/ Conductors/Helpers/Maids/Mechanics for pupil transportation and regularly meets with for coordination, problem solving and planning purposes.

c.Coordinates with the Principal’s office to hire substitute bus drivers and bus attendants for buses.

d.Reviews and investigates serious student or bus driver/operator problems and recommends or initiates appropriate action.

e.Prepares correspondence on student transportation issues for the department and other school system officials as required.

f.Confers with school officials, parents and outside agency officials on student transportation problems, procedures, and requirements and recommends or initiates appropriate actions.

g.Answers mail and phone requests for information on bus routes and stop locations, and reviews requests for schedule changes.

h.Analyzes current and long term student transportation requirements and provides plans for meeting requirements and improving operations.

i.Assists department in meeting management plan by developing objectives for smooth operations.

j.Assists Transport Supervisors in the handling of day-to-day problems, and acts as a resource person to supervisors on management and transportation questions.

k.Evaluates Transport Department Performance and makes recommendations regarding Operations personnel.

l.Advises the Principal/Director on Transport Department's budgetary needs.

m.Coordinates review of department's management efficiency program.

n.Develops and maintains a department library on pertinent transportation industry materials and management articles to assist manager's delivery of service.

o.Keeps informed on transportation industry innovations and trends as they relate to division concerns.

p.Meets with other divisions/departments to promote interdisciplinary program.

q.Acts as liaison between department/schools/community.

2.Vidyagyan School, Sitapur (UP) (JUN 2010- MAY 2012) as Admin. Manager, duties included:-

a.Handling Administration for Teachers/Staff Members/Managers & Executives along with visitors.

b.Compiling monthly reports for various MIS and maintaining files & documents.

c.Vendors Interaction for Couriers, Vending machines, Stationary and other basic requirements.

d.Taking care of all the Events of the campus.

e.Taking care of Fire Safety Equipments, Security, Housekeeping, and Infra maintenance.

f.Maintaining fixed assets register and keeping record of AMCs for various office equipments.

g.Handling the team of people as part of Security /Maintenance /Operational requirements.

h.Assisting Legal matters & Management Representative in campus.

i.Coordinating, Liasoning with local authorities and District Judge/ Magistrate/DM/SP etc.

3.Templeton Academy International, Nainital (Uttarakhand) as Estate Manager, duties included:-

1.Providing strategic, operational and technical advice to the Principal on the development and rationalization of the School Estate and facilities.

2.Development and implementation of the supporting strategies for maintenance, refurbishment and construction of new facilities.

3.Input to the setting of the annual budget (with the Principal) and Yearly Plan and management of operations within the approved budget, giving the Principal timely notice of any difficulties that may arise.

4.Seeking continuous improvements in value for money for the School in all of its facilities and related services.

5. Setting appropriate benchmarks for performance and costs and monitoring accordingly.

6. Provision of timely and accurate financial information to the School Accounts Office including information required to maintain the Asset Register.

7. Selection, employment, training, appraisal and management of all maintenance staff, in close liaison with the principal.

8. Providing dynamic and effective leadership to the estates staff with the aim of developing an effective and flexible team with high morale.

9. Set an example for others to follow in terms of attitude, conduct and motivation.

10. Active management and monitoring of contractors, with regular tendering for all main contracts, to ensure that the School receives services of the required standard at competitive rates.

11. Reviewing the current balance between in-house labor and external contracts, making informed recommendations and then implementing approved changes to support the School’s estate strategy, particularly relating to maintenance and refurbishment.

12. Acting as the School’s Fire Safety Officer and Assistant Health & Safety Officer to:

a.Ensure that fire and safety equipment and systems are functional and that safety awareness is promoted;

b.Ensure that an Annual Fire Risk Assessment is carried out;

c.Ensure safety when contractors are on site;

d.Prepare safety instructions for proposed contracts;

e.Ensure safety at major events;

f.Ensure the Estate Department manages all its operations in a safe and recorded manner, including producing all necessary Risk Assessments.

g.Assist the Principal with the management (planning & execution) of construction of new buildings and major refurbishments.

h.Maintenance and development of the School’s buildings and associated plant and equipment. Specific responsibilities will include:

i.Development and implementation of a planned maintenance and refurbishment program for accommodation, buildings and plant;

j.Ensuring the facilities remain compliant with legislation, in particular those in relation to electrical matters and including those relating to access for people with disabilities;

k.Decoration and repairs to the fabric of the buildings, including development and implementation of a planned decoration schedule for the School;

l.Maintenance of all plant, including heating, ventilation and kitchen plant, and all mechanical, electrical and piped services and drainage;

m.Recording and monitoring the consumption of electricity, gas and water and making recommendations for improvements in energy efficiency;

n.Management of contractors working on the School site;

o.Maintenance of the School vehicles

p.Maintenance and refurbishment of the School boarding accommodation, including;

q.Implementing the strategy for maintenance and refurbishment;

r.Liaison with the Housemasters to plan and coordinate the work of the Domestic and Maintenance Departments to ensure that pupils’ rooms can be maintained and cleaned efficiently, so as to maximize lettings and reduce downtime whilst also meeting the needs of any planned maintenance and refurbishment programs;

s.Administration of all keys.

t.Maintenance of the swimming pool which includes ensuring that the water quality/dosing is kept to the correct level and that procedures are in place to ensure one or more of the estates staff is familiar and competent with the dosing equipment to ensure that this function can be maintained throughout the year.

u.Close liaison with the Principal for management of the School’s operation.

v.Maintenance and refurbishment of staff accommodation, and planning to ensure that accommodation is ready for new staff as necessary. This will require a formal and recorded handover/takeover system to be in place as well as a file on each property, plus regular monitoring of properties to ensure that occupants are executing the required level of husbandry required by their Occupancy Agreement.

w.Review and oversight of campus security measures.

x.Ensuring that robust arrangements are in place to respond effectively to maintenance problems, security issues, emergencies or other callouts at all times, including School holidays, overnight and at weekends

y.Tidiness of School grounds and management of waste disposal and recycling arrangements and promotion of environmental awareness.

z.Record keeping, including building plans.

4.Springdale Sr. Secondary School, Pilibhit (UP) (MAY 2001- JUN 2008) as Admin Manager, duties included:-

a.Handling Administration for Teachers/Staff Members/Managers & Executives and visitors.

b.Compiling monthly reports for various MIS and maintaining files & documents.

c.Vendors Interaction for Couriers, Vending machines, Stationary and other basic requirements.

d.Taking care of all the Events of the campus.

e.Taking care of Fire Safety Equipments, Security, Housekeeping, and Infra maintenance.

f.Maintaining fixed assets register and keeping record of AMCs for various office equipments.

g.Handling the team of people as part of Security /Maintenance /Operational requirements.

h.Assisting Legal matters & Management Representative in campus.

i.Coordinating, Liasoning with local authorities and District Judge/ Magistrate/DM/SP etc.

5.BBL Public School, Bareilly (UP) (JAN 1992- APR 2001) as Admin. Officer duties included:-

a.Handling Administration for Teachers/Staff Members/Managers & Executives along with visitors.

b.Compiling monthly reports for various MIS and maintaining files & documents.

c.Vendors Interaction for Couriers, Vending machines, Stationary and other basic requirements.

d.Taking care of all the Events of the campus.

e.Taking care of Fire Safety Equipments, Security, Housekeeping, and Infra maintenance.

f.Maintaining fixed assets register and keeping record of AMCs for various office equipments.

g.Handling the team of people as part of Security /Maintenance /Operational requirements.

h.Assisting Legal matters & Management Representative in campus.

i.Coordinating, Liasoning with local authorities and District Judge/ Magistrate/DM/SP etc.

6.Indian Air Force (Nov 1976-Nov 1991) as Sergeant Radar Fitter, duties included Repair, Maintenance & Operation of Surface to Air Guided Weapons (Missile Guidance Radars).

Academic & Professional Qualifications: B.A., Pursuing MBA-HRM

Computer Proficiency: MS office, Outlook Express, MS-Excel & Campus Care.

Personal Details:

FATHER'S NAME: Late Raghubir Singh DATE OF BIRTH: 9 Dec 1959 SEX: Male

NATIONALITY: Indian MARITAL STATUS: Married

Current CTC: Rs.37000/-P.M. Expected CTC: Rs. 50000/- P.M.

Military Particulars: 620976R Ex-Sgt Budhpal Singh Radar Fitter

Declaration:

I, hereby, declare that the above information provided by me is true to the best of knowledge & belief.

Date: 30th June 2015 (Budhpal Singh)

Place: New Delhi Applicant

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