POLLY HADFIELD

*** **** ******** ****

Freehold, NJ 07728

Home: 732-***-****

E-mail: acqjnc@r.postjobfree.com

Cell: 732-***-****

SUMMARY

Executive Assistant with solid experience in many facets of administration, including organization and management in the President/CEO's office, Human Resources and office services. Computer proficiency in Microsoft Word, PowerPoint and Excel, Outlook, and Org Plus 9; also worked with Ariba, SAP, Lotus Notes and Visio. Diversified background in the human resource, insurance, consulting and pharmaceutical industries; recognized for excellent follow-through skills, adaptability and high energy.

PROFESSIONAL EXPERIENCE

BRISTOL-MYERS SQUIBB, North Brunswick, NJ

11/2010 – 6/2015

Executive Assistant to Executive Director, Global Quality Services

Track and chart all health authority inspections and results for use in several leadership meetings

Track and monitor department budget for headcount and outside services

Maintain SharePoint Site for Quality Council Leadership Team

Coordinate input/develop executive level slide presentations for the Board of Directors using PowerPoint, Excel and Word

Attend team meetings and prepare minutes

Coordinate department space planning

Order department supplies, submit and track purchase orders

Maintain global schedules and calendar updates on Outlook

Arrange domestic/international travel; prepare, audit and submit on-line travel & expense reports for processing

Track vacation for 32 employees

Participated in the planning of company philanthropic projects, blood drives and other onsite activities

EPOCRATES, INC., East Windsor, NJ

3/2010 – 8/2010

Executive Assistant to Chief Marketing Officer

Maintained schedules and calendar updates on Outlook (bi-coastal)

Arranged extensive travel

Prepared, audited and submitted on-line Travel & Expense reports for processing

Maintained marketing calendar of events

Coordinated input/developed executive level slide presentations for the Board of Directors using PowerPoint, Excel and Word

Submitted and tracked purchase orders

TRANE/INGERSOLL RAND, Piscataway, NJ

2006 - 2010

Executive Assistant to VP/General Counsel, VP Marketing, Global VP of Human Resources

Maintained schedules and calendar updates on Outlook, with sensitivity to global aspects

Arranged extensive domestic and international travel

Prepared, audited and submitted on-line Travel & Expense reports for processing

Tracked departmental budgets using Excel

Maintained marketing calendar of events

Coordinated input/developed executive level slide presentations for the Board of Directors and Chairman using PowerPoint, Excel and Word

Created and maintained global organization charts utilizing Visio software and PowerPoint

Planned and coordinated local/global meetings and event logistics

Composed correspondence

Participated in the planning of company philanthropic projects, blood drives and other onsite activities

POLLY HADFIELD

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PROFESSIONAL EXPERIENCE, continued

Two Temporary positions in the interim

TRANE/AMERICAN STANDARD, Piscataway, NJ//BRACCO DIAGNOSTICS, Princeton, NJ

7/2005-12/2005

Worked with President of TRANE for 2 months in the summer. Was given written offer of permanent employment to begin January 2, 2006 (due to budget constraints in 2005).

Worked with President/CEO of Bracco Diagnostics through end of year while waiting for position at TRANE to begin.

MERCER HUMAN RESOURCE CONSULTING, Princeton, NJ

2003 – 2005

Executive Assistant to Practice Leader and Office Leader

Maintained schedules and extensive calendar updates on Outlook, with sensitivity to global aspects

Arranged extensive domestic and international travel and processed expense reports in a timely manner

Compiled weekly and monthly reports on Excel and Word/Created client presentations on PowerPoint

Composed correspondence

Maintained client contracts – devised system to track client contracts and update client contact information

Performed selected HR functions: overtime monitoring and reporting, coordination of interviews/tracked feedback, and led planning committees for company picnic, holiday party and blood drives

Trained administrative team on company software

Submitted and tracked purchase orders

CENTRE INSURANCE COMPANY, New York, NY

1995-2002

Executive Assistant to CFO and CTO/Administrative Liaison

Prepared PowerPoint presentations and created Excel spreadsheets

Organized and coordinated client/board meetings on and off site

Assisted with the global annual company underwriting meeting

Participated in planning committees for company picnic, holiday party and blood drives

Coordinated domestic and international travel and processed expense reports//Maintained extensive calendars

Used knowledge of business practice to compose internal and external correspondence

Coordinated departmental work flow and supervised department secretary and administered performance appraisals

Coordinated the arrival of new hires/space, computers, etc.

Trained new assistants on the company SAP expense system

Tracked attendance for the department and reconciled company travel account

Identified and implemented procedures to organize administrative functions

PHARMACEUTICAL SALES & CONSULTING CORP., Colts Neck, NJ

1992-1995

Recruited by General Manager from West-Ward to help manage new consulting business.

Executive Assistant to President

Responsibilities ranged from office management to account executive efforts for this start-up pharmaceutical firm

Created spreadsheets to track financial and expense activity by account

Prepared new business presentations

Maintained busy calendar and reconciled company budget

Coordinated travel arrangements and processed expense reports

Devised filing systems to track new business, clients and start up costs

Maintained client contracts

Composed internal and external correspondence

Coordinated and organized client meetings and on-site projects

Performed on-site client project work

POLLY HADFIELD

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WEST-WARD PHARMACEUTICAL CORPORATION, Eatontown, NJ

1990-1992

Executive Assistant to General Manager

Composed correspondence

Created employee activity tracking spreadsheets on Lotus 1-2-3

Arranged travel schedules and processed expense reports

Coordinated client meetings

Supervised administrative staff

Assisted with the writing of the SOP’s (standard operating procedures)

Created job descriptions, revised employee handbook and coordinated training programs

Processed all health and benefits paperwork

Handled all phases of recruiting/staffing

Maintained OSHA log report; Participated in union grievance meetings

Organized company events (blood drives, holiday parties, etc.)

FEDERAL RESERVE BANK OF NEW YORK, New York, NY

1987-1990

Executive Assistant

Provided administrative assistance to executive officers of the bank in various departments

SALOMON BROTHERS, INC., New York, NY

1985-1987

Executive Assistant

Provided administrative support to two Vice Presidents

Composed correspondence, managed calendars, scheduled travel arrangements and processed expenses

Coordinated performance appraisals, conducted administrative staff meetings, tracked staff attendance

Scheduled/trained/supervised office temporaries

EDUCATION

Full 9-Month Diploma Program (Graduated with honors GPA 4.0)

Newport Secretarial School, Newport, Rhode Island

Business/Communication/Liberal Arts (GPA 3.0)

University of Rhode Island, Kingston, Rhode Island

Company Sponsored Seminars include: Handling angry and emotional people/Keye Productivity Center; Personnel Record Keeping/Personnel Diagnostics; How to Write and Affirmative Action Plan/Institute of Personnel Development; Administrative Assistant Conference/AMA; Leadership and Supervisory Skills/National Businesswomen’s Leadership Association; Conference for Women/Rockhurst University; Let’s Get Organized/Merle Margolese Presents; Time Management and Goal Setting/Merle Margolese Presents; and several Microsoft Office update trainings.

Certifications: 5S Certified 2014, Yellow Belt Certified 2015

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