Taraja C. Hudson
Rahway, NJ 646-***-****
acqjje@r.postjobfree.com
PROFESSIONAL EXPERIENCE
CIT (contract) 10/14 – Present
Executive Assistant to Chief IT Security Officer and SVPs
Maintains and manages Executives’ calendar, assist with priority of scheduling, organize events
Screens incoming calls and correspondence and respond independently when necessary
Composes and prepare confidential and time-sensitive correspondence, reports and other complex documents
Creates and maintain effective filing system
Arranges complex and detailed travel plans and itineraries
Manages travel expense reports, ensuring accuracy and adherence to policy
Compiles documents for travel related meetings
Prepares Executives’ monthly expense report, assist Director level members where needed
Upholds confidentiality of all corporate, personnel and research matters
Reviews invoices and other documents for accuracy prior to obtaining authorization signatures
National Basketball Association (contract) 4/14 – 10/14
Executive Assistant to Senior Vice President
Provided support to SVP as well as her five direct reports
Heavy calendar management i.e. meetings, travel and events
Scheduled conference rooms and catering for both internal and external meetings
Compiled weekly above and below the line updates to be distributed to the department
Coordinated weekly senior management key meetings to be sent to Commissioner and Deputy Commissioner
Prepared travel both internationally and domestic while obtaining appropriate travel documents i.e. visas/passports
Coordinated weekly conference calls
Managed corporate card and departmental expenses
Created and maintains departmental distribution list adding/removing employees as needed
Administered electronic filing system for all partners associated with the NBA
Everest Re Group 6/12 – 2/14
Executive Assistant to President and CIO
Conserved President’s time by acting as a gatekeeper and managing his schedule efficiently
Represented the President by welcoming visitors, reviewing and responding to correspondences on his behalf
Served as a professional liaison between the President, key executives and other employees
Arranged company dinners and other corporate functions both on and offsite
Coordinated monthly earnings meeting
Managed company house accounts with nearby golf association and car service vendors
Organized Board of Directors meetings including accommodations, car service and dinners
Maintained company organization charts and executive directory
Worked collaboratively with other senior executive assistants to support executive staff
Temporary Agency Assignments 2011/2012
Aerotek Inc/Watson (2011/2012), Atrium Staffing/ Pfizer (3/12-6/12)
Served in executive level support roles for corporate clients in diverse industries, including pharmaceuticals. Duties included but not limited to managed projects while successfully meeting deadlines, database administration, spreadsheet creation, heavy meeting scheduling/ calendar management and expense/PO tracking.
Key Accomplishments:
Demonstrated ability to quickly learn organizational processes, workflows, policies and procedures of various companies.
Handled a range of administrative support and office management functions for clients including Project Management
Developed PowerPoint presentations, new tracking systems and reports that were praised for their quality, comprehensiveness and timeliness.
Maintained frequently changing calendars for senior level executives
T. Hudson Resume Cont’d
iQor 2/11 – 8/11
AVP, Executive Assistant to CFO
Provided strategic, administrative support to CFO and other executives as needed
Frequently interacted with CEO’s EA to ensure meetings are scheduled and in sync for both the CEO and CFO
Composed, edited and proofread executive-level correspondence; reviewed and responded to emails on CFO’s behalf
Arranged board meetings, including presentation materials, lunch and accommodations for visiting executives
Managed corporate credit card for work-related purchases as well as executive office equipment and supplies
Scheduled interviews and travel arrangements for potential candidates
Responsible for paying monthly bills for our office vendors, discussing and resolving discrepancies if needed
Interfaced with senior leaders within the company on a daily basis
UBS 11/07 – 1/09
Administrative Assistant, Real Estate Investment Management Department
Provided executive support to head of product development and senior portfolio managers
Planned, organized and executed projects on an as-needed basis (including but not limited to physical moves)
Coordinated all meetings, special events (e.g., departmental or off-site meetings including securing meeting space, organizing dinners, etc.)
Managed multiple calendars simultaneously
Scheduled domestic and international travel and submitted expense reports
Maintained contact databases of global internal staff members
Created Visio structure charts indicating our national real estate holdings
Implemented electronic filing system for due diligence documents and appraisals
Bear Stearns 5/04 – 10/07
Trading Assistant, Debt Capital Markets Department (5/05-10/07)
Managed day-to-day administrative functions of the Syndicate desk, supporting the Senior Managing Director
Maintained and coordinated schedules for the desk
Aided in taking orders and processing trades with internal and external clients
Updated correspondents’ distribution list
Researched problems and interacted with clients regarding CD’s and new issues
Administrative Assistant, Asset Management Department (5/04-5/05)
Managed day-to-day administrative functions of the Business Center, which supported over 60+ members in Asset Management including senior managing directors
Planned, scheduled, and handled logistics for meetings, conferences, and travel
Distributed and handled incoming mail, as well as ordered office supplies for the department
Coordinated special projects by managing work flow of administrative support personnel
Used extensive experience and specialized knowledge to make complicated domestic and international travel arrangements for multiple individuals that take into account their preferences, budget, and time constraints as well as processed travel and expense reports
Maintained and updated ACT database with client information. Also maintained vendor database via Saratoga
ABN AMRO Incorporated, New York, NY 7/00 – 5/04
Travel and Dining Services Coordinator, Travel & Dining Services Departments
Managed daily administrative functions of the Travel Department, reporting to the Vice President of Corporate Travel & Dining Services
Exclusive back-up executive assistant for CEO and COO of the firm
Kept track of time and attendance for the department
Worked closely with accounts payable to ensure all vendors were paid in a timely matter
Co-managed vendor relationships within the Travel and Dining Services Departments (hotel, car services, airlines, travel agencies and facility related vendors)
Constantly reviewed travel data to ensure all market share goals were being met
Met with vendors monthly to review bills and to ensure erroneous charges and/or discrepancies where avoided
Maintained departmental Intranet site
General Services Coordinator, General Services Division
Managed administrative functions of the division (supporting four VP’s and one senior VP), including formulating and documenting policies and procedures, and development of divisional website
Performed complex clerical, administrative and general office duties in a responsible and confidential nature
Designed the monthly metrics report containing vital statistics for purchasing, travel, logistics and inventory, mail services, and dining services, which was submitted to senior management
T. Hudson Resume Cont’d
Presented a proposal to senior management regarding the latest web design technology, as a result of company sponsored trip abroad
Coordinated submission of monthly budget variances as well as annual budget proposals to senior management
Recorded and submitted project plan for contracts management to senior management during the acquisition
Designed the monthly General Services Newsletter containing divisional updates
Created verbiage and managed content of divisional policies and procedures manual
EDUCATION
Berkeley College, Woodbridge, New Jersey 90 credits
Participated in Business Management Program
TECHNOLOGY EXPERTISE
Proficient in MS Office, MS Project, Outlook, Lotus Notes, ESL, SharePoint, Nuvision, Visio, Dreamweaver, Adobe PhotoShop, PeopleSoft, Extensity, Saratoga, IMAC, Oracle, Clarify, ACT, Ariba, Concur, P2P, Planview, EMS, and various Trading Systems.