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Executive

Location:
West New York, NJ
Posted:
July 01, 2015

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Resume:

Taraja C. Hudson

Rahway, NJ 646-***-****

acqjje@r.postjobfree.com

PROFESSIONAL EXPERIENCE

CIT (contract) 10/14 – Present

Executive Assistant to Chief IT Security Officer and SVPs

Maintains and manages Executives’ calendar, assist with priority of scheduling, organize events

Screens incoming calls and correspondence and respond independently when necessary

Composes and prepare confidential and time-sensitive correspondence, reports and other complex documents

Creates and maintain effective filing system

Arranges complex and detailed travel plans and itineraries

Manages travel expense reports, ensuring accuracy and adherence to policy

Compiles documents for travel related meetings

Prepares Executives’ monthly expense report, assist Director level members where needed

Upholds confidentiality of all corporate, personnel and research matters

Reviews invoices and other documents for accuracy prior to obtaining authorization signatures

National Basketball Association (contract) 4/14 – 10/14

Executive Assistant to Senior Vice President

Provided support to SVP as well as her five direct reports

Heavy calendar management i.e. meetings, travel and events

Scheduled conference rooms and catering for both internal and external meetings

Compiled weekly above and below the line updates to be distributed to the department

Coordinated weekly senior management key meetings to be sent to Commissioner and Deputy Commissioner

Prepared travel both internationally and domestic while obtaining appropriate travel documents i.e. visas/passports

Coordinated weekly conference calls

Managed corporate card and departmental expenses

Created and maintains departmental distribution list adding/removing employees as needed

Administered electronic filing system for all partners associated with the NBA

Everest Re Group 6/12 – 2/14

Executive Assistant to President and CIO

Conserved President’s time by acting as a gatekeeper and managing his schedule efficiently

Represented the President by welcoming visitors, reviewing and responding to correspondences on his behalf

Served as a professional liaison between the President, key executives and other employees

Arranged company dinners and other corporate functions both on and offsite

Coordinated monthly earnings meeting

Managed company house accounts with nearby golf association and car service vendors

Organized Board of Directors meetings including accommodations, car service and dinners

Maintained company organization charts and executive directory

Worked collaboratively with other senior executive assistants to support executive staff

Temporary Agency Assignments 2011/2012

Aerotek Inc/Watson (2011/2012), Atrium Staffing/ Pfizer (3/12-6/12)

Served in executive level support roles for corporate clients in diverse industries, including pharmaceuticals. Duties included but not limited to managed projects while successfully meeting deadlines, database administration, spreadsheet creation, heavy meeting scheduling/ calendar management and expense/PO tracking.

Key Accomplishments:

Demonstrated ability to quickly learn organizational processes, workflows, policies and procedures of various companies.

Handled a range of administrative support and office management functions for clients including Project Management

Developed PowerPoint presentations, new tracking systems and reports that were praised for their quality, comprehensiveness and timeliness.

Maintained frequently changing calendars for senior level executives

T. Hudson Resume Cont’d

iQor 2/11 – 8/11

AVP, Executive Assistant to CFO

Provided strategic, administrative support to CFO and other executives as needed

Frequently interacted with CEO’s EA to ensure meetings are scheduled and in sync for both the CEO and CFO

Composed, edited and proofread executive-level correspondence; reviewed and responded to emails on CFO’s behalf

Arranged board meetings, including presentation materials, lunch and accommodations for visiting executives

Managed corporate credit card for work-related purchases as well as executive office equipment and supplies

Scheduled interviews and travel arrangements for potential candidates

Responsible for paying monthly bills for our office vendors, discussing and resolving discrepancies if needed

Interfaced with senior leaders within the company on a daily basis

UBS 11/07 – 1/09

Administrative Assistant, Real Estate Investment Management Department

Provided executive support to head of product development and senior portfolio managers

Planned, organized and executed projects on an as-needed basis (including but not limited to physical moves)

Coordinated all meetings, special events (e.g., departmental or off-site meetings including securing meeting space, organizing dinners, etc.)

Managed multiple calendars simultaneously

Scheduled domestic and international travel and submitted expense reports

Maintained contact databases of global internal staff members

Created Visio structure charts indicating our national real estate holdings

Implemented electronic filing system for due diligence documents and appraisals

Bear Stearns 5/04 – 10/07

Trading Assistant, Debt Capital Markets Department (5/05-10/07)

Managed day-to-day administrative functions of the Syndicate desk, supporting the Senior Managing Director

Maintained and coordinated schedules for the desk

Aided in taking orders and processing trades with internal and external clients

Updated correspondents’ distribution list

Researched problems and interacted with clients regarding CD’s and new issues

Administrative Assistant, Asset Management Department (5/04-5/05)

Managed day-to-day administrative functions of the Business Center, which supported over 60+ members in Asset Management including senior managing directors

Planned, scheduled, and handled logistics for meetings, conferences, and travel

Distributed and handled incoming mail, as well as ordered office supplies for the department

Coordinated special projects by managing work flow of administrative support personnel

Used extensive experience and specialized knowledge to make complicated domestic and international travel arrangements for multiple individuals that take into account their preferences, budget, and time constraints as well as processed travel and expense reports

Maintained and updated ACT database with client information. Also maintained vendor database via Saratoga

ABN AMRO Incorporated, New York, NY 7/00 – 5/04

Travel and Dining Services Coordinator, Travel & Dining Services Departments

Managed daily administrative functions of the Travel Department, reporting to the Vice President of Corporate Travel & Dining Services

Exclusive back-up executive assistant for CEO and COO of the firm

Kept track of time and attendance for the department

Worked closely with accounts payable to ensure all vendors were paid in a timely matter

Co-managed vendor relationships within the Travel and Dining Services Departments (hotel, car services, airlines, travel agencies and facility related vendors)

Constantly reviewed travel data to ensure all market share goals were being met

Met with vendors monthly to review bills and to ensure erroneous charges and/or discrepancies where avoided

Maintained departmental Intranet site

General Services Coordinator, General Services Division

Managed administrative functions of the division (supporting four VP’s and one senior VP), including formulating and documenting policies and procedures, and development of divisional website

Performed complex clerical, administrative and general office duties in a responsible and confidential nature

Designed the monthly metrics report containing vital statistics for purchasing, travel, logistics and inventory, mail services, and dining services, which was submitted to senior management

T. Hudson Resume Cont’d

Presented a proposal to senior management regarding the latest web design technology, as a result of company sponsored trip abroad

Coordinated submission of monthly budget variances as well as annual budget proposals to senior management

Recorded and submitted project plan for contracts management to senior management during the acquisition

Designed the monthly General Services Newsletter containing divisional updates

Created verbiage and managed content of divisional policies and procedures manual

EDUCATION

Berkeley College, Woodbridge, New Jersey 90 credits

Participated in Business Management Program

TECHNOLOGY EXPERTISE

Proficient in MS Office, MS Project, Outlook, Lotus Notes, ESL, SharePoint, Nuvision, Visio, Dreamweaver, Adobe PhotoShop, PeopleSoft, Extensity, Saratoga, IMAC, Oracle, Clarify, ACT, Ariba, Concur, P2P, Planview, EMS, and various Trading Systems.



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