Terri Liska Holt

Clark, NJ

848-***-****

acqjbd@r.postjobfree.com

SUMMARY:

Senior level Administrative/Executive Assistant with 16+ years of experience, including 8 years managing the needs of a satellite office for a large pharmaceutical company. Highly organized, with a honed ability to communicate effectively with all levels of corporate management.

SKILLS:

Well-versed in working in a highly-regulated, compliance-driven, multicultural environment.

Excellent written and verbal communication skills.

Ability to make sound judgment calls, while maintaining discretion.

Proficient time management and multi-tasking ability.

Equally able to work autonomously or as part of a team.

Thrives in a fast paced, high-volume environment.

TECHNOLIGIES:

Microsoft Word, Access, Power Point, Excel (formulas and macros), Outlook, SAP, SharePoint, Ariba,Visio, Citrix, TeamTime, HTML, Webex, Egencia/Expedia (travel booking tools)

EDUCATION:

Degree, The Cittone Institute, Office Automation, Edison, NJ (graduated with honors)

CERTIFICATONS:

Lean Sigma Yellow Belt Certification

Administrative Assistant Conference Certificate

OSHA Lab and Safety training

CPR and Fire Safety Training

CAREER EXPERIENCE:

Perrigo Company, Piscataway NJ 12/11/06 – 12/31/14

Senior Administrative Assistant -Global Scientific Affairs

Provided support to V.P. of RX, several Directors and GSA staff of 20.

Heavy communication and coordination with other sites, both domestic and overseas.

Drafting company communications, including project updates/changes, announcements, and other time-sensitive memorandums.

Complex calendar management - booking domestic and international travel.

Querying data and creating reports for upper management using TeamTime and Microsoft Access.

Monitoring data entries of staff members and making corrections.

Project management and project coordination - often left in charge to troubleshoot, and make decisions regarding various projects and facility needs, in the absence of directors.

Creating PowerPoint presentations and flow-charts for upper management.

Keeping confidential employee records and tracking staff attendance.

Maintaining and updating documentation libraries, including SOPs, project hours, and various contracts in SharePoint.

Ordering/receiving supplies, and applying invoices for payment in the SAP system.

Preparing budget reports and expense reports (Department spending, Cost allocations), as well as individual travel expense reports.

Coordination of facility maintenance needs (calling for service from vendors for HVAC, plumbing, landscaping, etc.).

Event Planning (Corporate luncheons, dinners, company outings, etc.).

Sourcing and vetting new vendors for facility, and then clearing with Procurement Department.

Negotiating vendor maintenance schedules.

Occasional travel to out of state sites for training and meetings.

Visitor services (Hotel and limousine arrangements).

New employee orientation, on-boarding, and off-boarding - training new employees on Standard Operating Procedures (SOPs), maintaining HTML training website, assigning security badges, and initiating new user accounts or instigating termination requests for user accounts.

Perrigo Pharmaceuticals, Piscataway, NJ 8/15/06 – 12/11/06

Administrative Assistant (Contractor, prior to fulltime hire)

Providing support to 3 Directors, and Research and Development staff.

Scheduling meetings/appointments and booking conference rooms.

Ordering supplies and furnishings for facility.

Placing service calls to building maintenance contractors.

Processing expense reports.

Generating purchase orders and applying payments for good/services in the SAP system.

Making domestic travel arrangements.

Record archiving, and mail distribution.

Setting up new vendors in SAP.

Star Micronics America, Edison, NJ 1/97 – 1/31/06

Administrative Assistant/System Operator

Provided Administrative Support to Accounting, I.T., and Warehouse Operation managers.

Generating and distributing all Corporate related reports.

Responsible for entering of critical date and file parameters associated to AR, AP, and Inventory.

Processing and printing of vendor expense checks.

Maintaining existing pricing and inventory master databases, and record archiving of all new data and changes.

Scheduling and coordinating service and repair calls for office equipment.

Creating forms and templates for department use.

Creating and updating instructional documentation for internal job functions.

Creating Power Point flow charts.

Monitoring of job and print queues for all system users in the corporate department, and alerting I.T. of problems with system.

Keeping track of inventory of department supplies, including paper, toner, customer invoice forms, etc.

Entering physical inventory tickets twice a year, processing inventory reports, and reviewing for discrepancies.

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