CHIRAG N. SHAH

Mobile: 022****-****, 098********

E-Mail: acqja4@r.postjobfree.com

Seeking senior level assignments in Company Secretary Operations, Legal Affairs & Statutory Compliance with an organization of high repute

Summary

A result oriented professional with over 13 years of rich experience in:

Strategic Management Company Secretarial Operations Legal Affairs

Mergers & Acquisitions Statutory Compliance Liaison & Coordination

Legal Documentation Legal Advisory Services Due Diligence

Proficient in performing overall secretarial functions viz. conducting meetings, drafting Minutes, agenda & handling rights issue, handling stock exchange listing compliances, corporate law compliance, SEBI requirements, etc. and vetting various agreements such as leave and license agreements, drafting notices, replying to advocate’s notices, compliance with the labour laws of various states and acts such as Payment of Gratuity Act, Provident Fund, ESIC and Shops and Establishment Act, Payment of Wages Act, Minimum Wages Act etc.

A keen analyst with proven abilities in liasoning with government departments, regulatory authorities and external agencies including ROC, RBI, SEBI, NSDL, CDSL, Stock Exchanges, Banks, Financial Institutions, etc. Adroit in working with HR for ensuring compliance under labour laws, employee matters, etc. Adept at performing legal functions including drafting, reviewing, vetting & negotiating legal documents and appearing before courts, tribunals & authorities for company related cases. An effective communicator with exceptional relationship management and analytical skills.

Core Competencies

Well versed with concepts of Initial Public Offering, Company Law, Legal and Compliance Operations and FEMA & RBI Compliance

Controlling documents, registers, reports and returns as per Companies Act and various other statutory acts; ensuring compliance with corporate governance

Conducting board meetings, drafting Agenda and Minutes of Board, Committee Meetings, Shareholders Grievance/queries and Annual General Meetings

Drafting applications, remittance of fund towards equity participation, liasoning with RBI for the same and other various follow-up reports

Preparing various reports of returns for different requirements of group companies including management of distribution of dividend

Drafting Legal Notices, Suits, Petitions, Complaints, Replies and other documents in connection with the legal cases of the company

Appearing before various Courts for & on behalf of the Group; drafting various commercial deeds and agreements

Maintaining of all statutory records and filings under Companies Act, SEBI & Stock Exchange requirements

Liaising with Company Directors, Attorney, Counsel, Professional Bodies, Lead Managers / Merchant Bankers, Bankers, Registrars, SEBI, Stock Exchange, Company Law Board, Department of Company Affairs, Registrar of Companies, Reserve Bank of India and Financial Institutions

Interacting with SEBI, RBI, Stock Exchanges, ROC, DCA, Depositories and other Regulatory Authorities, etc. to ensure smooth flow of operations

Interfacing with Govt. Authorities, Statutory, Internal and Secretarial Auditors

Dealing with civil legal matters (non-taxation) and trademark matters

Addressing the grievances of the shareholders and advising the board on matters connected with the company law

Overseeing the administrative matters including statutory compliance relating to the Company’s Head Office and Branch Offices

Organizational Experience

Since Aug’10 NSE.IT Ltd., Mumbai as Group Company Secretary and Compliance & Legal Officer

Feb’08- Jul’10 Panoramic Universal Ltd., Mumbai as Company Secretary and Compliance Officer

Dec’06-Feb’08 GTL Infrastructure Ltd., Mumbai as Asst. Company Secretary

Jun’05-Dec’06 Mahindra & Mahindra Ltd., Mumbai as Manager-Secretarial

Sep’03-Jun’05 Hutch Max Telecom Ltd., Mumbai as Asst. Manager-Legal & Secretarial

Jul’01-Sep’03 Inter-connected Stock Exchange of India Ltd., Vashi, Navi Mumbai as Company Secretary

Key Result Areas:

Preparing Draft Red Herring Prospectus (DRHP) document for bringing out the IPO of the Company

Serving as an active member of the IPO Working Group

Liaising with:

oMerchant bankers and solicitors with regard to documentation and vetting of DRHP document

oVarious governmental bodies like SEBI, ROC, etc.

Ensuring compliance with ICDR regulations for making public offer private placement etc.

Taking care of all stock exchange listing compliance, regulatory requirements and compliance with SEBI, NSDL, CDSL, etc.

Overseeing filing of various company secretarial forms under MCA 21 filing system & documents with ROC, SEBI, NSDL, CDSL, etc.

Advising the company on various legal matters and mercantile laws from time to time.

Organizing Board of Directors & Executive Committee Meeting as required under Companies Act involving issuance of notices, drafting agenda, recording minutes & preparing annual reports

Updating minutes for Board, Committee, Annual General & Extraordinary General Meeting of Group Companies

Creating Annual Report of Listed Companies, Directors Report, Corporate Governance Report, Management Discussion and Analysis Report (MDA), Notices & Explanatory Statement of AGM, EGM, etc.

Carrying out postal ballot scheme, papers and procedures for listed company

Following analytical & interpretative approach for various sections like Section 269, 295, 297, 299, 314, etc.

Communicating with Statutory Auditor, Registrar & Share Transfer Agents and Secretarial Auditor during statutory audits of the Company

Involved in conducting secretarial audit of the group

Establishing compliance plan, system, process and procedures for the organization to ensure compliance with all laws, rules & regulations applicable to the company

Accountable for preparing and filing of Form FCGPR and the related correspondence & application to the central government for remuneration of WTD/MD under Section 269 / Schedule XIII

Managing work relating to transfer of shares under FEMA guidelines and getting RBI approval.

Assisting on JV formation in light of Foreign Direct Investment.

Spearheading legal due diligence for takeover of a company along-with all assets, liabilities & licenses such as trade license, fire license, shops & establishment license, municipal licenses, etc.

Providing in-house legal consultancy services and advising on legal repercussions of commercial & overseas initiatives

Preparing, drafting & vetting various agreements, power of attorney and various legal documents

Administering agreements (Business & Tenancy), Power of Attorneys and Corporate Guarantees

Answering to various legal notices from third parties and customer related issues

Responsible for:

oVetting RFPs issued by various entities and making a risk analysis

oPreparing, reviewing, vetting and finalizing IT related contracts, NDAs, software development for India and US entities and handling contract management

oDrafting and vetting commercial agreements like share purchase agreements, escrow agreements, leave and license agreements, non-disclosure agreements, etc.

Interacting with advocates and solicitors for various legal issues of the Company including drafting of plaint, written statement, writ petitions, etc.

Integral member of the Internal Complaints Committee (ICC) framed for prevention of sexual harassment at workplace and other offences against women

About Companies Act, 2013

Conducted analytical study of the Companies Act 2013 with in-depth understanding

Ensured compliance under various sections of the Companies Act, 2013

Filed Forms under the new companies act and ensured statutory compliances under the Act

Education

2000 LLB from Thane Law College, Mumbai, Bombay University

2001 CS from ICSI (Membership No. ACS 14658)

1996 B.Com. from R. A. Podar College, Mumbai University

Certifications

Underwent Diploma Course from NIIT in Basic Programming, MS-DOS & Fundamentals, MS-Office, Word, Excel, PowerPoint, Open office and Windows

Personal Details

Date of Birth: 6th May, 1975

Languages Known: English, Hindi, Marathi and Gujarati

Address: Ganesh Niwas, No.1, D/42, Opp. Ganesh Theatre, Charai, Thane (W)-400601, Maharashtra

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