CURRICULUM VITAE

Salja Rahman

E-mail:acqgx9@r.postjobfree.com

Mobile :056-***-****,050-*******

Home : **-*******

With Valid UAE Driving License

Objective: A challenging position with an organization where I could utilize my skills with respect to my educational

qualifications which would further help me develop the growth of my career where my personal skills are used to the

maximum of my efforts to enhance the accomplishment of the certain goal assigned to meA College degree with more

than years of experience in semiconductor manufacturing company administration,HR clerk,data entry position. My

objective is to obtain a administrative position at a reputable organization w ith high opportunity to improve my career

path.

Working Experience:

Working with Etihad Airways Head Quarters,Khalifa city

HR Administrator -from october 2014 to Present

Administer the document collection process for new joiners(local & overseas) and contractor joiners

Quality check collected documentation to ensure it meets requirements.

Monitor the timely submission of documents Security Clearance and track the completion of the

Security Clearance process.

for the new joiner’s transfer from their existing organization to EY as advised by the respective line

Manager.

ensure the checklists for Personnel Files are complete issue the contract for the joiners follow up with

signature of Vp for the contract, create staff number in igrasp and Approval in the iserve which follow

up on employee set up in Payroll System and handover to Payroll team.

Prepare, deliver and update the induction sessions related to the onboarding area to new joiners

Make all necessary arrangements visas, hotel, transport, family visas etc.

Upon the enrty of the joiners apply for the emiratesID,medical,Damen insurance.

internal stakeholders such as IT and Corporate Security to procure the pre joining materials and

equipment for new joiners

data base of all activities and prepare reports as required by the management

Take up other tasks assigned from time to time by the Line Manager .

Maintain open lines of communication with internal and external customers to identify issues and resolve

Worked in Abudhabi Ship Building, Mussafah, UAE

HR Clerk - from April 2010 – January 2014

Reporting to HR officer, assisting in development & operations of HR in order to ensure best HR practices,

set new objectives & targets ensuring performance based culture

Managing HR Generalist functions with emphasis on salary & leave administration, recruitment & selection,

employee records, employee hiring, employee development and benefits & compensation of around 1400

employees.

Coordinating with the HR officer for Rene wal of Company Trade license, getting essential documents from

FIRE, SECURITY and POLICE reports

Processing of all employment visa, visa renewals directly through

Processing of air ticket booking and reservations for new, resigned & terminated employees

Carry out orientation programs for new candidates & facilitating them in easy adjustment

Taking the employees directly for Emirates ID processing, Renewal and for medical also

Handling Bank Account opening of Employees in

Set up and maintain a personal file for every new employee and ensure that these are maintained in an

accurate and up-to-date manner.

Responsible for whole process of full & final settlement of resigned employees

Taking employees to DMCC emigration department for Cancellation procedures

Provide administrative support and processing clearance certificate for all exit employees in case of

Termination or resignation as per company procedures

Monitoring passport / visa / work permit renewals

increment Responsible in processing the insurance of employee ( old and new employee) Daman and ADNIC

Insurance

Maintain up-to-date and accurate lists of jobs and vacancies within the organization to be able to identify

staffing needs.

Receive and screen CVs, conduct telephone interviews and maintain short listed applicants for vacant post.

Prepare of all type of letter like Offer Letters, traffic & immrigration, embassy and Salary

Certificate,Appointment Letters, Termination Letters, Request letters, Authorization letters for the bank

and for other required sectors

Coordinating & Assists in maintaining the human resource database and all employee records and files in

ORacle

Prepare list of all under processing visas and follow up with Emigration Department directly on regular basis

Preparation of Gate passes for Navy, commercial Terminal

Record data for each employee, including such information as addresses, absences, supervisory reports on

performance, and dates of and reasons for terminations.Upating in Oracle

Senior Secretary ( Small Boat Construction Dept)

June, 2009 –March 2010

Abu Dhabi Ship Building Mussafah UAE

Receive, log in the MP2 (ERP), distribute and facilitate until the approval of the MRO request up to the

completion of the requirement

Prepare the DRL, TMR, OTL etc.

Receive, log and distribute all correspondence and submittals by contractors

Organize meetings as per the request of the Manager

Make sure to possibly receive all calls and convey the messages not only to the manager but to the office staff

as well.

Prepare most of the paper works including drafting letters, preparing IOC, etc

Coordinate with Operations for additional manpower request

All other things that comes along to support the Facilities and Maintenance Team to the best of my ability.

Document controller to Manager, Major Pro (Purchasing Dept)

May 2009 ( Temporary)

Abu Dhabi Ship Building Mussafah UAE

Maintenance of incoming and outgoing correspondence as well as maintenance of all records of Purchase

Orders, Contracts and invoices related to the section.

Maintain contact numbers of suppliers dealing with ADSB / Major Projects Section

Drafting letters and other requests to GHQ.

Preparing the timesheet of the manager and approving the timesheets of other employees on behalf of

manager

Other document controller and admin-secretarial functions

Receptionist

February, 2009

Abu Dhabi Ship Building Mussafah UAE

Highly developed communication skills by attending telephone calls & getting relevant and necessary

information from important callers & passing to concern persons. Answerall incomingcalls and

handlecaller’s inquiries whenever possible

Receives Couriers/letters/ups/FedEx deliveries and proper distribution of mails to the concern person and

attends to Guest & visitors. Pick up and deliver the mail. Open and date stamp all general

correspondence. Assist in the planning and preparation of meetings, conferences and conference

telephone calls. Re-direct calls as appropriate and take adequate messages when required

Maintain the general filing system and file all correspondence. Greet, assist and/or direct students,

visitors and the general public. Support the Executive Director and other staff

SR.Secretary,( Materials &IT Department)

sep 2008 (Temp)

Abu Dhabi Ship Building, Mussafah, UAE

Responsibility of a normal secretarial Job for Vice President Materials

Management of Calendar for appointments &meetings internally and externally

Providing secretarial and administrative support including confidential correspondence, taken dictation

and transcribed/finalized the same and maintains confidentially when required.

Files all correspondence and documents/Attending telephone calls & relay messages to concern persons

Takes charge of all incoming and outgoing faxes, mails and E -mails

Receives and registers PR’s from all department for Approval from purchase manager

Entering the PO‘s in the system for further verification and filing.

Receives and registers all quotations/invoices /inquires/cash invoices from different suppliers

Opening & filing individual employee’s records.

Receives and submit requests for Annual or emergency leave, salary advance request for salary

certificates, passport copies and sick leave reports.

Receives Amendments to salary, promotion and forward to our Human Resources department.

Direct contacts with Finance to follow up pending matters.

Records and keep on track employees leaves schedules and absences.

Maintains all files & documents of the Dep’t employee.

To update all Address and telephone numbers of the suppliers in the vantage and publish it to all

concerned departments.

Organizing staff party, reward and recognition program for employees benefit.

Scheduling, organizing meetings & fixing appointments

Organizing Travel & Hotel arrangements

SR.Secretary/Junior Account Analyst(Finance Dept)

Aug 11, 2008 ( Temporary)

Abu Dhabi Ship Building Mussafah UAE

Responsible in organizing and scheduling of appointments/meetings of the VP finance.

Providing secretarial and administrative support including confidential correspondence, taken dictation

and transcribed/finalized the same and maintains confidentially when required.

Files all correspondence and documents to concern persons

Takes charge of all incoming and outgoing faxes, mails and E -mails

Receive the invoices & compare with delivery note, LPO then enter in the barcode system to make the

payment.

Scanning the documents/uploading in the system arranging in proper folder by using paper less filing

system.

Maintain proper filing of all accounts documents for easy access.

Carry out other related or similar duties as assigned.

Encoding the invoices in the Orcale & forwarding for the further Prepares payment

Receive, direct and relay telephone messages and fax messages

Answering phone calls and taking/ distributing messages

Preparing and managing correspondence, reports and documents.

Greet visitors and callers, handle their inquiries, and direct them

Data Entry Operator (Materials and IT Department)

july 2008

Abu Dhabi Ship Building Mussafa UAE

Assign and monitor clerical and secretarial function. Ensure filing system are maintained and up to date .

Carries out a range of administrative and IT- related task

Preparing reports for senior management

Reviews data extracts and applies suited format as required by the new system by using several tools such

as Data Load, ASAP Utilities, Excel Functions and other software tools to speed up the pr ocess of

standardizing the data.

Performs Data Entry which can either be from a softcopy or hardcopy source and specifically enters these

data into the system whilst performing checks on the mandatory fields and reporting these issues for proper

solution.

Creates reports which summarize the action taken for each task and pending issues that needs resolution

and communicate this report to appropriate action parties for resolution.

Recognition of Excellent effort in the completion of AIBIS Project (AVEVA MARS) and Achieving Successful

Implementation Abu Dhabi Ship Building (ADSB).

Data Administrator

April2008-July 2008 to Present

Kaefer Isoliertec hnik,Abu Dhabi Mussafah UAE

programming in Oracle. creating reports & forms

Prepare Purchase Order for the suppliers of goods and prepare monthly Financial statement for the

refreshing area of the company

Preparing Receivable payable, Customer Supplier invoices in Oracle .All data entry job for the Software.

Compare invoices and payable to delivery order received

Preparation of Time Sheet, Leave Settlement. Holiday Settlement, budget, Account Payable, receivable &

General Ledger

Handled all word processing and typing.

Entered data of employees. Data included the employees name, designation, their department, salary

details, emergency contact details, dependent details etc

Filing- rearranging the employee files.

Administrative Secretary,

MAR.2005 to mar.2008

Arshaq Trading Company, Abu Dhabi, UAE

Creates and maintains reports and records, such as recommendation for solution of administrative

problems, financial reports, applications, reports, and administrative orders. Assigns, reviews, tracks, and

prepares correspondence assignments

Prepares and reviews agenda materials

Maintains various databases

Implement cost reductions

Improves workflow and simplify reporting procedures

Reads and responds to correspondence

Plans meetings and/or conferences and travel

Introduce executive at meetings and on telephone

Helps with preparation of publications and other materials

Education:

Passed B.Com (Bachelor of Commerce) University of Calicut, India.

Passed All India Senior Secondary Certificate Examination (CBSE), from M.E.S Indian School, Doha -

Qatar

Passed Secondary Examination (Central Board of Secondary Education, India) with 69% from

M.E.S.Indian School Doha, Qatar.

Personal Data:

Nationality : Indian

12th March 1976

Date of Birth :

Marital status : Married

Languages Known : English, Hindi, Arabic & Malayalam,

License : With Valid UAE driving license (No: 2127729)

Visa Type : Husband VISA

SKILLS & CHARACTERISTICS

Computer Literate-Vantage System,Winows XP,MS Word,MS Excel,MS Outlook

MS Power Point, MS Visio, Internet Explorer, filing and Book Keeping.

High tolerance for stress and can perform multi tasking according to duties and responsibilities.

Determined and initiative to learn /Self motivated & result oriented.

Determined and initiative to learn /Self motivated & result oriented.

Keen and patient in handling task. Well oriented with diverse environment.

COMPUTER SKILLS

• Tally

• Quick books

• Peachtree

• Windows™: (7™, Vista™, XP™)

• Microsoft Office™: (Word™, Excel™ PowerPoint™ Project™)

• Adobe™.

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