Tracey A. Karl

**** ****

Hope

Pass

*

Hermitage,

TN

37076

acq5wk@r.postjobfree.com

*

(615)

260- 8437 Dynamic,

vastly

skilled

individual

with

management skills and over

25

years of professional

experience

including

organization,

communication and

relationship-building.

Dear

Hiring

Professional:

I

am

in

the

process

of

searching

for

a

new

opportunity

while

relocating

to

the

Tampa

area to

be

with

my

family.

I

saw

your

posting and

immediately thought, “they’re

talking about

me”.

I

feel

certain

I

am

qualified

to

fill

this

position

with

the skills I possess. I

firmly

believe that

I

am

a

perfect

fit

for

this

important

role

and

can

excel

at

any

task.

I

worked

closely with

executive

personnel

including,

the

Clinic

Manager

with

Centerstone

Mental

Health for over 12 years as well as the Director for the TN Conference while keeping discrete and confidential information.

My

reputation

as

an

important

team

member

who

always

gets

the

job

done

comes

from

my demonstrated

ability

to

multi- task.

I

have

been

noted

for

my

communication

and organizational

skills

and

my

ability

to

lead

and

direct

employees

in

a

manner

that

supports them

while

adding

to

the

welfare

of

the

company. I

would

like

you

to

know

that

I

am

a

person

of

integrity

and

willingness

to

learn,

as

well

as adding

to

the

success

of

the company, which I am employed. I

would

welcome

the

opportunity

to

speak

with

you

to

discuss

the

job

and

how

I

can

fill

the position

to

your

satisfaction.

Feel

free

to

call

me

on

my

cell

phone:

615-***-****

to

set up an

interview

at

a

time

that

is

convenient

for

you. Thank

you

and

I

look

forward

to

hearing

from

you

soon. Sincerely,

Tracey

A.

Karl

P.S.

Thank

you

for

taking

the

time

to

review

my

cover

letter.

I

sincerely

believe

I’m a

perfect

fit

for

this

position

and

your

company.

I’d

welcome

the

opportunity

to prove

this

to

you

by

scheduling

an

interview

at

your

convenience.

Please

call

me at

615-***-****.

Thank

you

again

for

your

consideration. T

R

A

C

E

Y

A.

K

A

R

L

Tracey A. Karl

4736 Cape Hope Pass * Hermitage, TN 37076

acq5wk@r.postjobfree.com * 615-***-****

PROFILE

Dynamic, vastly skilled individual with management skills and over 25 years of professional experience including organization, communication and relationship-building.

PROFESSIONAL EXPERIENCE

OFFICE MANAGER/Executive Assistance

TN Conference of the United Methodist Church

Feb. 2013 – Present Nashville, TN

Reason for leaving: Moving to be with Family

• Supervise Office Staff of 15+

• Coordinate office operations and procedures

• Coordinate/organize events, including travel and lodging

• Maintain office staff by recruiting, orienting & training

• Constant communication with the Director

• Prepare financial reports

• Maintain office budget and record all expenses

• Design and implement office policies

• Oversee and approve time and attendance

• Inventory Control

• Contributes to team effort by accomplishing goals set OFFICE MANAGER

Centerstone Mental Health Nashville, TN

June 2004 – Jan. 2013 Reason for leaving: New Opportunity

• Supervised & managed 100+ employees

• Organize and coordinate office operations and procedures

• Assign and monitor clerical and secretarial functions

• Evaluates and manages the performance of each employee

• Oversee the recruitment procedure of new candidates

• Train and orient new employees

• Maintains office budget and records all expenses

• Ensure personnel files are up to date and secure

• Meet with the senior management (Regional Director, Clinical Directors & Clinic Manager)

• Maintain 25,000 sq. ft. office & equipment

• Update health and safety policies and ensure they are being adhered to

• Handling customer complaints and inquiries

• Maintain a clean, professional and safe working environment by inspecting and scheduling maintenance

• Resolve disputes in the office

• Prepare timesheets and approve time off requests for office coverage

PROFESSIONAL

KEY SKILLS

Office Management

Team Building & Supervision

Organization

Communication

Implement Policy and Procedures

Report and Document Preparation

Spreadsheet / Database Creation

Bookkeeping/Payable and Receivable

Records Management

Event and Meeting Planning

Inventory Management

Expense Reduction

ADDITIONAL SKILLS

Mac and PC Proficient

Google Chrome and Outlook

Microsoft Office Products

Numbers and Pages Products

Adobe Photoshop

Web Design (WIX & WordPress)

EMMA Communication Systems

EDUCATION

Mercy High School 1984-1988

Business Degree

Communications Consultant (temporary placement for vacant position) Nov. 2014-June 2015

• Design, develop and ensure the quality of written and electronic commination’s; including weekly email newsletter, social media accounts and website.

• Develop strategies to maintain a positive church image and continued visibility in the community.

CENTERSTONE MENTAL HEALTH (cont.) Nashville, TN 37217

(09/05 – 08/07) Administrative Assistant

• Report to the Regional Director, Clinic Manager and Office Manager

• Prepare financial reports

• Prepare memorandums, and correspondences

• Schedule appointments, meetings and conferences

(06/04 – 09/05) Front Office Receptionist

• Assist several providers in daily operation of office

• Customer relations

• Schedule appointments

• Process prescriptions

• Patient relations

• Patient check-in and checkout

• Receive payment for medical billing

• Receive and distribute telephone requests

• Day-to-day clerical operations

(12/03 –6/04) TENNESSEE STATE DEPARTMENT OF TRANSPORTATION Nashville, Tennessee 37243 Title: Administrative Assistant Reason for leaving: Temp Position

• Receive and distribute telephone requests

• Prepare memorandums, and correspondences

• Schedule appointments, meetings and conferences

• Prepare timesheets, purchase orders, & travel vouchers

• Routing of mail

• Special shipment preparation

• Day-to-day clerical operations

(01/02 – 05/02) CAPITAL CARE MEDICAL GROUP Niskayuna, New York 12308 Title: Medical Receptionist / Secretary Reason for leaving: Moved to TN

• Assist several doctors in daily operation of office

• Receive and distribute telephone requests

• Schedule appointments

• Process prescriptions

• Patient relations

• Patient check-in and checkout

• Receive payment for medical billing

• Day-to-day clerical operations

(08/99-10/01) IMAGE EXPRESS SIGNS, INC. Scotia, New York 12302 Title: Production Manager / Office Assistant Reason for leaving: Business closed

• Sales

• Customer relations

• Prepare invoices, quotes and correspondence

• Design

• Receive and distribute telephone requests

• Production of signs

• Supplies & inventory control

(07/97-08/99) CURBELL INDUSTRIAL PLASTICS Latham, New York 12110 Title: Secretary / Receptionist Reason for leaving: Opened business

• Receive and distribute telephone requests

• Customer relations

• Accounts receivable

• Prepare memorandums, reports, quotes and sale summaries

• Process purchase orders

(1989-1997) N.Y.S. ASSEMBLY HUMAN RESOURCES DEPARTMENT Albany, New York 12248 Title: Secretary / Receptionist Reason for leaving: State lay-offs

• Assist the Director, Special Assistant and Coordinator of Support Services

• Receive and distribute telephone requests

• Input Time and Attendance

• Recruitment and Training Operations

• Day-to-day clerical operations

T

R

A

C

E

Y

A.

K

A

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