Yvonne Chan

**** **** ******, *** *****, Brooklyn, New York 11204

646-***-****

acpy9m@r.postjobfree.com

Administrative Assistant Bookkeeper

Detail-oriented and dedicated professional with proven expertise in all aspects of general administration and bookkeeping. Recognized

for solid work ethic, as well as the ability to manage multiple priorities, meet strict deadlines, and perform beyond goals and

expectations. Known for analytical problem-solving aptitudes, able to maintain a calm demeanor in handling complex situations and

quickly adapt to diverse work environments. Expert at identifying and resolving financial discrepancies, as well as in communicating

with professionals of all organizational levels. Equipped with articulate communication, presentation, and interpersonal skills, with

bilingual fluency in English and Cantonese Chinese.

Areas of Expertise

Accounts Payable and Accounts Receivable ~ General Administration and Clerical Functions ~ Document Preparation

Cross-functional Team Collaboration ~ Vendor Relations and Customer Service ~ Process Improvement Strategies

Professional Experience

Administrative Assistant/Bookkeeper

JM Studio Inc., New York, NY 2014–Present

Assume responsibility in managing phone calls, correspondences, and business documents, including letter of credit, factoring

assignment schedule, corporate reports, and fund transfer applications

Operate computers and various applications to compile, encode, and retrieve data from company database

Gather, review, and summarize account information and trends to generate accurate financial reports; submit information to external

accountant assigned to produce the company’s financial statements; consolidate data for third-party auditors for annual audits; and

support accountants in preparing tax returns, 1099s, and W-2s

Keenly validated, allocated, and posted transactions to effectively manage subsidiary accounts

Observe compliance with federal, local, and state requirements; maintain adherence to requirements in filing reports

Manage subsidiary accounts through verification, allocation, and posting of transactions; and reconcile entries to balance subsidiary

accounts

Leverage bookkeeping skills in maintaining and balancing the general ledger by transferring subsidiary account summaries and

preparing trial balances

Efficiently handle payroll processing as well as provide expert clerical and administrative assistance to the management

Made significant contributions in creating a system to efficiently manage financial transactions by developing a chart of accounts

and establishing bookkeeping policies and procedures

Bookkeeper (Part-Time)

Top Fashion Inc., New York, NY 2014–Present

Exhibit keen expertise in managing company books, such as accounts payable, accounts receivable, bank and credit card statements, and

various reports

Take charge of receiving, documenting, and depositing cash and checks as well as reconciling credit card, bank, factor accounts, and

bank transactions

Submit information to third-party account creating the company’s financial statements; consolidated data for external auditors for

annual audits

Administrative Assistant/Bookkeeper

Aria Fashion Inc., (New York Cosma Fashions, Inc., Acqua Collection Inc.), New York, NY 2006–2014

Saint Tropez Collection Inc.,

(Y D D Trading Inc., Trendy USA Inc., C J Apparel Inc., T C Fashions, Inc., Great Value Inc.), New York, NY 1999–2010

Took charge of ordering accessories, trimmings, and equipment, such as hanger tapes, labels price tickets, and sensors tags

Participated in the product development process of garments and apparel, including oversight of pre-production samples and other

items

Maintained active communication with buyers and vendors on trim and fabric standards and color trends, and closely coordinated with

overseas factories to follow up on orders and monitor all delivery to meet schedules

Organized shipments for commercial or postal delivery, identified the most cost-efficient shipping method, determined appropriate

shipping container, and packaged items to ensure safe and on-time delivery

Efficiently handled the receipt and unloading of incoming materials and verify information on packing slip with purchase order to

validate shipment accuracy

Utilized Microsoft Office applications to develop and design tables, charts, forms, memos, reports, and documents

Exemplified expertise in handling a wide range of bookkeeping functions, including managing accounts payable, accounts receivable,

inventory control, and payments

Drafted bills of lading, verified items to be shipped against work orders to validate correctness of quantity, destination, and

routing

Rendered expert support to sales associate, management, and designer to effectively handle all company functions

Maintained compliance with departmental policies, goals, and procedures; continuous quality improvement objectives; and

environmental, safety, and infection control guidelines

Oversaw production and maintenance functions, which brought forth increased output with minimal interruptions to customers

Bookkeeper (Part-Time)

Second on Second Café, New York, NY 2006–2013

Generated corporate reports, such as reconciliation, monthly cash, monthly payroll, sales, profit and loss, and sales commission

reports

Encoded daily cash, credit sales, and receipts; and organized and distributed inbound and outbound mail

Earlier Career

Customer Service Advocate

Health Insurance Plan of Greater New York (HIP), New York, NY

Member Service Support Clerk

Health Insurance Plan of Greater New York (HIP), New York, NY

Office Assistant/Bookkeeper (Part-Time)

Guan’s International Trading Corporation, New York, NY

Retail Sales Associate (Part-Time)

LaVee Boutique/LaVee Florist Design, New York, NY

Education and Credentials

Bachelor of Arts in International Marketing in Business Administration

Bernard M. Baruch College - New York, NY

Certified Bookkeeper, 2014

Training

Career Blazers

PC Access Program

Kit Sam Middle School

First Level Single Subjects of Bookkeeping of the London Chamber of Commerce Examination Board

Elementary Typewriting of Pitman Examinations Institute

Elementary Microelectronic Education Programme

Professional Affiliations

American Institute of Professional Bookkeepers (AIPB)

National Association of Certified Public Bookkeepers (NACPB)

Technical Skills

Microsoft Office (Excel, PowerPoint, Outlook, and Word), Access, Info Path, and Publisher Adobe Illustrator Webmail

Adobe Photoshop QuickBook Pro QuickBook Enterprise Solution Peach Tree Anywhere (Apparel System 2000)

Blue Cherry NJ Star Microsoft Windows Typing speed of 65-80 wpm with 100% accuracy

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