MAUREEN OLDHAM

860-***-**** acpvp1@r.postjobfree.com

Executive Office Administrator Highly Organized creating

procedures at start of position with extensive experience

in all aspects of office responsibilities including

technical support, to executives and departments. Skilled

in coordinating Live Meetings and Video Conferences while

balancing the needs of management; providing excellent

customer service, and maintaining confidentiality and

schedules with ease. Utilized strong organizational,

planning, and communication skills towards improving

operational efficiency. Leadership experience which

involved planning, directing and monitoring the work of

others. Technically Savvy and Proficient in: All MS Office

Tools. In-house software: Various tracking/accountability

software along with; Events Calendar, Workflow, SAP,

SharePoint, Database Service Hardware/Software Request

System, Ariba Software/Hardware purchasing system.

PROFESSIONAL EXPERIENCE

KForce Personnel

Babson Capital, Springfield, MA 01115 Jan/2015 –

April/2015

Purchasing Analyst for processing of Software & Hardware

Service Requests, Consultant

Received extensive training in company Service Request

License System for processing of all aspects of Hardware /

Software

Software Compliance savvy in assignment of software

licensing for onboarding personnel and updating of all

corporate systems for Babson Capital business partners

Managed appropriate tracking procedures for documentation

of license’s owned and operational for business partners

throughout the corporate environment

Responsible for documentation and distribution of firewall

protection devices; 100% accuracy rating

Completed training for Babson Capital's Ariba Purchasing

System allowing the purchasing of necessary system

peripherals

Belcan Corporation

UTC/UTAS AEROSPACE SYSTEMS, Windsor Locks, CT Feb/2014 –

Dec/2014

Executive Administrative Assistant to Director of

Engineering, Consultant

MS Windows, MS Office, SharePoint, PowerPoint, Excel

Director of Engineering - management of all daily calendar

activities and last minute changes/adjustments for high

level Execs

Extensive knowledge of AMEX Travel System, both

International & Domestic. Created travel arrangements for

3 High Level Executives for UTAS Space Systems. Foreign

currency translations included

Coordination of high priority non-routine actions needing

immediate attention for large Engineering team of

approximately 200 Engineers on and off campus nationwide

Preparation of Executive Briefings

Support SS- engineering team in coordination of live

meetings

AT&T Connect Web Conference iMeetings

PowerPoint presentation creations with high priority

deadlines

Extensive knowledge of SharePoint meeting organization

software

Full knowledge of detailed SAP Expense Reporting system

Tracking of meeting invitations and last minute

rearrangement of said room relocations of 20+ rooms

Management of department Overtime Workflow process and all

facets of procedures for 79 Engineers and 17 Supervisors

Technical knowledge of Workflow IT process for equipment

orders to replace existing equipment / newly purchased

equipment.

Visitor Log Badge Access Procedures Intl/Domestic with

MKDenial knowledge

Placement of Service Request Workflow orders for Urgent IT

situations

A MANPOWER COMPANY

UTC/UTRC Legal Department for Legal Counsel, E Hartford, CT

Nov/2012 – June/2013

Executive Legal Administrator, Legal Department, Consultant

Experience in Legal assistance and clerical field

Skilled in assisting legal personnel with research based

work and office management

Experience in coordinating daily operations of legal work

Knowledge of preparing various legal documents and

organizing records via MS Excel/Spreadsheets

Reviewed incoming mail

Maintained files

Drafted, formatted, and revised legal documents

Managed calendar in Outlook

UTC/UTRC Research Services Department, E Hartford, CT

Oct/2011 – Oct/2012

Research Services Coordinator/Executive Administrator,

IT / Facilities Groups Coordinator, Consultant

Completed requests for new and replacement computers and

peripherals

Completed requests for software: Install, uninstall, and

transfer software

Performed Requisitioning in SAP – UTRC Creating

Requisitions for Goods and Services

Assured timely and accurate preparation of information to

enhance the group’s ability to meet specified

goals and objectives

Completed New Service Request for Facilities Operation thru

the (FSR) – Facilities Service Request System

Completed Travel audit expense reports through the UTRC SAP

Expense Reporting website

Supported hiring process including scheduling agenda,

seminar notification, establish and maintain files

UTC/UTRC Embedded Systems & Networks Group, E Hartford, CT

Jan/2011 – May/2011

Executive Administrative Assistant / Consultant

Provided a wide range of secretarial services for two

technical group managers and a staff of 40 employees

Assured timely and accurate preparation of information to

enhance the group’s ability to meet specified goals and

objectives

Specific tasks included, but are not limited to the

following. - Respond to routine and non-routine requests

and interact effectively within UTRC

Worked on audit travel expense reports

Supported visitors with information on travel arrangements

in order to make local arrangements for meetings and

seminars

Supported hiring process including scheduling agenda,

candidate travel, seminar notification, reimbursements and

accounting

Established and maintained files

Composed and edited memos and other correspondence for

approval

Scheduled and maintained calendar for managers

RIGHT MANAGEMENT (A Manpower Company), Glastonbury, CT

Sept/2007 – Dec/2010

Executive Office Administrator – Acting On-Site Office

Manager

Technical

Worked as liaison reporting to Mgr. Office Administrator

located in Norwalk, CT

Provided technical support for both staff/clientele

Worked closely with IT to ensure database efficiency for

current and new install programs as well as troubleshooting

Organized Databases for Client needs

Primary coordinator of Live Web Meetings and Video

Conferences across the region

Cross-trained as backup for Audio Visual, etc

Office Procedures

Managed daily operations maintaining the quality of

services in order to meet and exceed the clients

expectations

Assisted Office Manager on project deadlines with on-site

staff

Experienced in planning, organizing and coordinating work

to meet established deadlines and accommodate rapidly

changing priorities

Auditing of Seminar and office use by providing monthly

report for Office Manager on a timely basis

Worked closely with Orientation Programs as new candidates

transitioned into services

Hands on program activity status from day of billing to

close

Resume reformatting, grammatical structural, etc.

Office Services: Mail/Supplies

Oversaw mail services and vendors

Coordinated printing, binding, formatting, editing of

highly confidential reports

Field Operations

Leadership experience which involved planning, directing

and monitoring the work of others

Interviewed and assisted in hiring/training of perspective

employees

Supervisory administration experience in developing a

productive staff by motivating, training and evaluating

employees

MANPOWER COMPANY, East Windsor, CT

IBM / ADVO, Windsor, CT (2005 – 2006)

Executive Office Administrator, Consultant

Lotus Notes Calendar Coordinator for IT Executive and

Management Team

Meeting agenda controller for both Client and IBM personnel

Worked with IT to ensure database efficiency for current

and new install programs and troubleshooting thru

SharePoint; otherwise known as Shared Files.

WESTINGHOUSE, Windsor, CT (2003 – 2005)

Executive Office Administrator, Consultant

Electronic Filing of records to PDF

PDF records filed in secure area of system through

consolidation software

Education

BRIARWOOD COLLEGE, Southington, CT, - A.S. in Business

Administration

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