Juliet B Torell

acpu7g@r.postjobfree.com 415-***-****

Employs professionalism and superior communication skills to meet client and company needs, and exceeds expectations in quality. Seeking position Administrative/Executive Assistant/HR/Office Management, Project/Program Coordinator/Conference and Meeting Planning

Microsoft Office proficiency Community development Time management Exceptional organizational skills

Summary

Highlights

Conference, Meeting and Event Planning Citizen engagement Travel administration, Expense Reporting/Budgeting

Experience INDEPENDENT CONTRACTOR

09/2014 - Current Various Temp Agencies

San Jose, CA Provide executive administrative support to senior level executives and management staff to a variety of corporations and companies in temporary and contract assignments within the bay area. Utilize Microsoft applications and coordinate office management. Entrepreneur in start up business that provides caretaking services of homes and pets.

KASISER PERMANENTE

11/2009 - 08/2014 Sr. Staff Assistant

San Jose, CA Planned and coordinated the facilitation of hospital departmental and committee meetings working collaboratively with Chief physicians, Assistant Chief physicians and Chairs in all specialties and subspecialties within Kaiser Foundation Hospital (KFH) and The Permanente Medical Group (TPMG). Collaborated with physicians, medical staff, directors and managers at all organizational levels on key topics for reporting. Created agendas, accurate meeting minutes, ebinders, and coordinated logistics. Provided routine and complex administrative support of operations following procedures adhering to confidentiality and compliance standards. Researched information to complete projects or reports - analyzed and summarized data accessing highly confidential and sensitive information, coordinated efficient program flow, adhering to strict time lines and on time deliveries. Recommended follow-up to complete projects. Organized, prepared routine and complex documents, reports, spreadsheets, presentations, memos, charts, tables, graphs, etc.requiring the integration of multiple office technology and software applications. Administrative liaison between management and direct reports for Quality, Risk, Credentialing, CME departments disseminated information related to general department/hospital operations, policies and procedures. Ensured smooth functionality of department and assigned area of responsibility. Prepared bi-weekly timekeeping for payroll processing and maintained PTO tracking. Provided information and filed FMLA, CESLA, various leaves and disability meeting compliance standards and accurate record keeping. Project Management - worked independently and within a team on multiple, annual, monthly and ongoing projects. Planned and coordinated multiple projects, disseminating information and implementation with successful outcomes.Executed workplace safety and environmental, health and safety programs and cost savings projects. Coordinated services and ordered supplies maintaining budget and lean methodology. Arranged appropriate travel, agendas, necessary contacts and coordinated meeting, conference and event planning from conception to fruition. SPHERION

04/2008 - 10/2009 Executive Assistant

San Francisco, CA Provided executive administrative support to senior level executives, management and staff to a variety of large companies and corporations in temporary and contract assignments within the bay area. Managed calendars, phone calls, appointments, projects and events and office administration.

MCKESSON CORPORATION

05/2003 - 03/2008 Executive Assistant

San Francisco, CA Provided specialized high level, confidential and analytical administrative support to executive management-SVP &CFO of Finance, VP of Operations, and VP of Business Development and Sales-McKesson Specialty.

Planned projects, facilitated implementation, and interacted with clients, partners and employees, responding appropriately to changing needs of executives and projects in Specialty Oncology Pharmaceutical Sales. Coordinated department workflow on project initiatives, priorities, and commitments on key business issues. Acted as informational source, project leader and liaison at all organizational levels with in-depth knowledge of company operations. Managed diverse groups for timely and efficient program flow adhering to strict time lines and on time deliveries of programs, products and/or services. Managed heavy Outlook calendars, scheduled appointments, screened and directed calls, compiled letters, interoffice memos emails, contracts, prepared reports, meeting minutes, presentations; audited and processed expense reports, vendor invoices, billings and payments; evaluated issues and determined solutions, evaluations and feedback. Maintained accurate filing systems, record keeping and data base management. Managed overall administrative functions providing direction and assistance to receptionist and interns. Coordinated corporate travel, maintained balanced budget, organized annual sales conferences and client events, employee trainings and workshops. Arranged air travel, (domestic and international itineraries), hotel accommodations, conference and meeting facilities, catering, ground transportation and/or transfers, conference registrations, all event logistics (national, corporate and divisional) meetings, conferences, and trade shows. AON CONSULTING

08/2002 - 04/2003 Training Coordinator

Tampa, FL Worked directly with program directors providing Human Resource outsourcing and consulting services and products. Performed audit and evaluation of group insurance and benefit structure, effectively facilitated benefit enrollment process and streamlined company's HR infrastructure. Conducted testing and training in an outsourcing capacity to a variety of different companies on a multi-state level. Designed, planned and organized benefit communication and materials; facilitated new hire orientations and on-boarding, requisitions, and company annual benefit enrollment resulting in increased and timely enrollments. Developed and implemented Employee Manual and Performance Appraisal that improved policies and procedures. As testing and training facilitator in an outsourcing capacity, administered and improved methods for promotion selection and filling of staffing requirements. COMPUWAVE, INC.

02/1997 - 06/2002 Executive Assistant/HR Administrator

Santa Barbara, CA Provided administrative expertise to President and Controller-assessed urgency and priorities on key projects resolved issues and provided solutions. Coordinated overall HR administration and managed support staff. Evaluated and implemented new hire packages and orientations, employee benefit plans, Cobra, PTO, Stock Option, and annual benefit enrollments on a multi-state level (CA, WA, OR) increasing employee participation and enrollment. Modified job descriptions, defined hiring standards resulting in improved methods in recruiting process and for employee requisitions. Conducted new hire orientations, annual benefit enrollments and training programs. Developed and modified policy and procedure manual ensuring compliance. Handled EDD matters and worker's compensation claims and reporting. Acted as mediator and facilitator with department heads in resolution of complaints and issues, and represented company in labor disputes with state agencies preserving company dollars and reducing company liabilities. Oversee all office management and administrative functions to include meeting and event planning. Managed administrative staff and interns.

Education University of California Santa Barbara, CA Coursework in Human Resource Management Certification San Francisco State University - Business Administration San Francisco, CA

Professional Affiliations Volunteer - SF AIDS Foundation, St. Anthony's Foundation, American Heart Association, Catholic Charities, SF SPCA, Silicon Valley Humane Society and various animal shelters fostering and caretaking of animals

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