S hweta Gupta

999-***-****

E-mai l I D- acpd8n@r.postjobfree.com

OBJECTIVE

A Self Motivated result oriented Professional, seeking ample opportunity for advancement to make me feel adhered

towards the organization with positive, diligent attitude and to organize my skills and abilities in a progressive and goal

oriented manner, willingness and Zest and Passion for learning through experience.

PROFESSIONAL EXPERIENCE (Total 8 years)

Apple India Pvt. Ltd.

(Oct 2010 – Till Date) ( 4.7 Years)

Sr. Executive

In the books of Randstad from Oct 2010 to July 2011

In the books of JLL from August 2011 to September 2014

In the books of CBRE Ltd. from October 2014 to till date

Work Profile:

Reimbursement for CLT – Raise all expense report for CLT’s expenses like Hotel bills, phone bills, taxi bills,

business meals, International travel bills etc.

Travel Management – Domestic & International travel (including hotel & car) for Bangalore, Mumbai and Delhi

CLT team.

Scheduling Interviews –Scheduling Interviews and coordinating with the candidates.

Taking care of Travel arrangements, Travel expense claims and other claims of the Country Leadership Team

Preparing the Agenda of the Management meeting

Following up on the action items of the meeting.

To ensure that all correspondence is processed in a timely manner

To ensure proper filing & record keeping by accurately entering information in a timely manner consistent with

office guidelines.

Coordinate for meetings, book room, block bridge and publish minutes. Covering the Manager’s day-to-day

operations e.g. meetings, important emails, mass communications etc.

Managing and coordinating the Town halls / outdoor Events.

Preparing Invitation Letter for visiting staff – Arrange accomodation and logistics.

Coordinate event logistics of New Product launch, VIP tours, conferences, training seminars, etc

Managing vendors & keeping track cycle of all maintenance contracts. Maintain a Database of all vendors.

Approving Expenses claim on behalf of Country Manager and Telecom Head.

Creating Purchase Requisition (PR) and Purchase Order (PO) for the new vendor. Adding vendor into the

system.

Accountable for preparing reports on Admin Expenses Preparing and maintaining Petty Cash Book.

Manage vendors & keeping track cycle of all maintenance contracts. Maintain a Database of all vendors.

Arrange meetings and conference at Manager levels.

Interacting with Partners and Distributors for Training session.

Documentation process for Visa requirement.

Answer phones and direct all incoming calls to appropriate party promptly and efficiently.

Maintaining bills of expenses and forwarding the same to the accounts department for clearance and follow up till

closure.

Keeping the office organized and operating effectively and efficiently.

Maintaining files and records for easy retrieval, electronic and paper file, newspapers and journals.

Handling matters and processing of bills related to office expenses and housekeeping.

Maintaining records for office supplies and other inventory like staff office space, phones, parking and office keys.

Regulation of staff attendance.

Preparing Joining, Head count, attrition MIS

Brainvisa Technologies ( 1.10 Years)

(Dec 2004- Sep 2006)

Admin Officer

Work Profile:

AMC & maintenance of office assets

Keeping record of stationery & consumable items, toiletries etc

Generator maintenance diesel record, consumption of generator etc

Regular billing of vendors, Expenses reports

Interaction with finance department for payment follow ups

House Keeping

Hotel bookings & tickets bookings etc.

Library records

Cab record

Attendance record

Interview schedule for candidates & sent details to HO

Managing petty cash for Noida Unit

Event Management

Handling guest queries and providing information about tourist places and maintaining the records of their

correspondence.

Handled EPABX system with 60 lines.

Operating Check-in and Checkout operation and handling cash at the counter.

Exchanging of foreign currencies and helping guest with their airline booking.

Taking reservations for Rooms, Desert Safari and for other tourist places.

CMS Computers Ltd. New Delhi.

(Oct 2004 – Nov 2006) ( 2.2Years)

Admin Assistant

Work Profile:

Self Correspondence

Maintaining records of AMC of office equipment’s.

Looking after the monthly bills like MTNL, BSES, Xerox, Courier, Travel agent etc.

Maintaining receipts & issue record of stationery with Head Office for various departments

Negotiation with vendors for maintenance works.

Dealing with travel agents & hotels for booking purposes for employees and guests.

Quotation handling for the new works taken into likes Generator, Furniture, and Water Cooler etc & comparative

analysis of the same for competitive rates.

Taking care of day to day requirements like telephone, fax, Xerox machine etc repair and

maintenance works according to requirement.

Maintaining record of Mobiles receipt & issue to all company employees in Northern Region.

Liaison work, rent agreement, guest house maintenance etc.

Taking care of few small office requirements likes visiting cards, insurance records

Induction Program etc.

Insurance of office assets

Maintain Stock ledger

Responsible for office House Keeping

Security Services

B.com Pass

ACADEMIA

Diploma - Secretarial practice from Janki Devi vocational college, New Delhi

Certificate course in computer applications (DTP) from ET&T Corporation Ltd New Delhi

COMPUTER PROFECIENCY

Working knowledge of Windows 7, MS Office and Mac OS

KEY STRENGTHS

Effective planning and execution skills.

Team Player

Ability to work with diverse group of people.

Strong negotiation and decision making skills.

HOBBIES

Listening to music, Shopping, Traveling and reading.

PERSONAL INFORMATION

Name : Shweta Gupta

Address : G 43 SF, Bali

Nagar, New Delhi 110015

Contact this candidate