Doris Ann King

Objective

To secure a position as a virtual Administrative/Executive Assistant that will utilize and enhance my current skills along with the ability to acquire additional skills that will provide a lasting benefit to an organization.

Experience

January 2014 – Present Texas Parks and Wildlife Alpine, TX Administrative Assistant

Assist District 1 Manager and TransPecos Wildlife Management Area (WMA) Regional Manager and their teams

Manage all purchasing for District 1 and TransPecos WMA’s, including researching products, following policies and procedures established by the State of Texas Comptroller’s office, submitting purchase orders or purchase requisitions, whichever is required for the purchase and receiving the items in the system upon delivery.

Manage and pay bills and processing of invoices working with Accounts Payable at Austin Headquarters

Process travel vouchers for both teams

Input and process vehicle logs for all vehicles in District 1 and the TransPecos WMA’s

Assist and direct visitors

Assist Managers and Biologists in the field with Bighorn Sheep Relocations, Counting Mule Deer, and Students Visiting on School Field Trips

Assist with onboarding of new employees

Travel to Austin for training as required

Any other requests from the teams, headquarters, and visitors.

July 2013 – December 2013 Chihuahuan Desert Research Inst. Ft. Davis, TX

Business Manager

Managed two part-time employees

Managed, maintained, purchased and inventoried Visitors’ Center Gift Shop

Handled purchasing for all CDRI purchases

Assisted with fundraiser events

Reported directly to Executive Director

Coordinated with vendors

Conducted product research

Decision maker for sale items

Welcomed and assisted visitors

Cash management

Managed all incoming monies associated with donations, memberships, endowments, etc.

Worked with CPA, Executive Director and Board Members on budget process

Worked closely with the Board of Directors

Ran finance reports associated with the performance of the gift shop and present to the Executive Committee of the Board of Directors

Any other duties that promote efficient service in the operation of a non-profit organization

December 2012 – July 2013 Texas Parks and Wildlife Presidio, TX

Administrative Assistant

Provided support to the Superintendent, Managers and other park employees

Provided customer service to incoming visitors

Managed inventory

Managed purchase requests

Managed incoming calls/requests

Coordinated meal requests

Operated cash register (open and close)

Maintained vehicle logs

Maintained weekly reports

Maintained visitor logs

Any other duties that promotes a friendly environment and creates park operations to function at a high level of proficiency.

2007 – July 2012 Hewlett-Packard, Inc. Houston, TX

Executive Assistant – End User Services and Enterprise Service Mgt.

Provided support to the Executive Directors and their teams

Made detailed travel arrangements and created expense reports for reimbursement of expenses (including obtaining passports and visas for international travel)

Heavy calendar management

Coordinated team meetings and arranged audio visual, room reservations, catering, etc.

Facilitated Staffing Meetings and Provided Updated Documentation and Requisition Status

Facilitated Travel, Resource, and Purchase Request Meetings

Approved requests on-line for executives

Coordinated Agenda and Facilitated Staff Meetings

Ordered supplies as needed

Coordinated and assisted with Webcast “All Hands” meetings

Gathered data for various projects as requested

Maintained PDL’s in Outlook

Made arrangements for office moves or office setup for new hires

Maintained SharePoint Sites

Recorded time allocation in PPM

Assisted with room reservations and catering

General office duties and any other requests requiring my assistance.

Executive Assistant – ISS Finance

Provided support to the Vice President of Finance, Industry Standard Servers

Provided support to four Directors and their teams

Made travel arrangements and created expense reports for reimbursement of expenses

Heavy calendar management for four executives

Coordinated team meetings and arranged audio visual, room reservations, catering, etc.

Ordered supplies as needed

Gathered data for various projects as requested

Made arrangements for office moves or office setup for new hires

General office duties and any other requests requiring my assistance.

2005 - 2007 City of Pearland Pearland, TX

Executive Secretary

Provided support for the Mayor, City Manager, two Assistant City Managers and five Councilmembers

Answered multiple phone lines

Heavily involved with customer service calls from citizens throughout the city, listening to their concerns, and coordinating with the individual departments to resolve the issues. Continued to follow-up and communicate with the citizen to ensure satisfaction.

Developed and maintained a spreadsheet log for incoming citizen calls for future reference

Assisted with calendars for the Mayor, City Manager and Assistant City Manager

Coordinated meetings and events which included city-wide and county-wide participation

Made travel arrangements and assisted with expense reports for reimbursement of expenses

Inventoried and ordered supplies

Composed a variety of correspondence using MS Office

Heavy filing

Attended meetings

Notarized legal documents

Sent RSVP’s for events on behalf of the Mayor and Council and posted notices for public information

Compiled quarterly reports from all departments for the City Manager

Typed City Manager updates for weekly Council meetings

Created proclamations and certificates for the Mayor to present to well-deserving individuals or organizations

Processed invoices using the HTE system

Produced timesheets and entered into the HTE system for the Administration Department

1998 - 2005 BMC Software, Inc. Houston, TX

Sr. Executive Assistant/Sales Coordinator

Provided support for Vice Presidents, Directors, and Managers of Sales, Professional Services and Identity Management on a global scale

Answered multiple phone lines for executives and assisted customers and internal callers

Composed correspondence using Microsoft Word, created PowerPoint presentations and Excel Spreadsheets

Coordinated a process to ensure team coverage for incoming telephone calls at all times

Heavy calendar management

Coordinated meetings, events and conference calls

Ordered catering and audio visual equipment for meetings and events

Processed purchase requisitions and invoices for vendors

Inventoried and ordered supplies as needed

Coordinated world-wide travel arrangements for executives

Submitted expense reports for executives

Attended meetings with internal and external individuals in an effort to solve telephone billing problems with home office employees

Managed office space for the second floor and made arrangements for necessary office moves

1996 - 1998 Union Texas Petroleum Houston, Texas

Administrative Assistant - HR

Provided administrative support for the Director of HR and HR Managers

Coordinated all training functions for the administrative staff including catering, room reservations, handouts, transportation, and audio visual

Organized and maintained correspondence files, records, and other related materials

Maintained department telephone coverage using tact and discretion in dealing with applicants and all levels of company personnel

Researched ways to increase productivity in the department with the utilization of technology

Trained individuals on the use of current technology

Created a company-wide digital pictorial organization chart

1992 – 1996 Pearland & Clear Creek ISDs Pearland, TX

Computer Liaison

Provided technology support for the campus by maintaining all computer equipment and ordering all software, hardware, and supplies needed to keep the equipment updated and in good working condition

Attended district technology meetings and state conferences

Taught 1,000+ students how to use the computer utilizing word processing, spreadsheets, databases, & other various software packages

Conducted training sessions for teachers in various districts

Assisted 15 students in creating multi-media presentations, which were submitted to a state conference of which 13 were winners

1990 – 1992 Deepco, Inc. Pearland, TX

Secretary

Processed invoices and other correspondence to customers, updated reports, maintained files and ordered supplies as needed

Developed a method of tracking the production and repairs of drilling motors which resulted in a significant savings to the company

1987 – 1989 Just Rising Donuts Houston, TX

Owner-Operator

Involved in all aspects of starting up the business, management, customer service, accounting, advertising and baking, etc.

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