Administrative Assistant/Receptionist
Resume:
Kathy L. Johnson
New Carrollton, MD 20784
acozy6@r.postjobfree.com
Work History
Administrative Assistant Apple One
*Types materials in draft or final form and is responsible for the correct assembly arrangement, grammar and spelling of final correspondence; maintains
a variety of file documents/letters/memos/forms and other material; receives/sorts/reads/logs and distribute incoming mail; conducts follow-up to replies
meeting deadlines; answer all calls that come through the main switchboard; route calls to staff and take messages; check for any messages and
respond immediately or forward to staff; receive visitors; oversee deliveries; receive faxes and mail and distribute to staff; schedule and maintain
appointments on electronic calendar; provides information and support to assigned executives; acts as a liaison between the executives/staff; ordering
and maintaining office supplies; perform data requests and updating of various data bases and websites which can require interface with divisions.
Administrative Assistant US Department of Commerce
4/2010 to 4/2012
*Entered information from numerous source documents into automated systems; updated/modified/corrected data contained in automated systems;
performed data inquiries and searches using automated systems; generated records/reports from automated systems; entered weekly payroll data for
census takers and all office employees weekly payroll
*Screened calls; provided information to callers concerning services that are included and/or excluded by the division; served as primary coordinator of
office for mail pick-ups and deliveries; greeted all visitors in a professional/positive manner; ensured all non-personnel who entered location were
properly logged into the location guestbook and issued--visitor--badge
*Prepared and reviewed written letters/memos/documents accurately and completely; maintained a computer/paper filing and organization systems for
office records and reports; compiled/copied/sorted and filed records of office activities/transactions
*Analyzed various action documentation and communications received by the office from higher levels and conducted preliminary background review to
determine the scope of the subject matter involved then recommended responsibility for preparing documentation
*Composed general correspondences/letters/memos pertaining to administrative matters
*
Administrative Assistant DC Government
10/1996 to 4/2007
*Processed incoming inmate claims against the Department of Corrections
*Composed short memos/letters for Supervisor
*Prepared and filed defendants (DC) documents with the courts
*Typed interrogatories to be completed by plaintiffs
*Typed all revisions of DC Department of Corrections Department Orders
*Distributed incoming mail
*Maintained, monitored, and recorded all incoming and outgoing correspondences
*Established and maintained an internal filing system for information related to Department Orders
*Researched supporting legal arguments at the Law Library
*Assisted FOIA Officer in the preparation and distribution of correctional requests
*Maintained calendar of schedule court appearances for seven (7) attorneys
*
Administrative Assistant DC Commission of Public Health
3/1993 to 7/1996
*Served as negotiating property Officer for clinic
*Prepared weekly and monthly billing for medical services
*Investigated and processed medical and social service referrals by doctors for patients
*Prepared end of month patient billing statistical reports
*Participated in educational and training activities for medial, sociological and continuing advancements within the foster care/pediatric field
*Provided administrative support for clinic and preparation of all medical forms
*Received, sorted and responded to all request from insurance companies, medicare/medicaid, courts and other medical sources
Accountant Washingtonian Magazine
4/1989 to 1/1993
*Prepared daily cash receipts and posted payments; made daily cash deposits to bank
*Entered and prepared monthly invoices
*Prepared and reviewed journal entries, account analysis month end financial reporting
*Conducted completed analysis of trial balances
Proofreader/Administrative Clerk Science Magazine
1/1988 to 2/1989
*Answered telephones
*Proofread drafts of articles
*Welcomed and acknowledged all guests to the office; addressed guests’ service needs, and thanked guests.
Personal References
Ms. Michelle Davenport
DC Government
IT Executive Administrator
2000 14th Street, NW
Washington, DC 20002
Mrs. Betty Green
DC Government
Chaplin
1903 D Street, SE
Washington, DC 20003
Mrs. Denise Wade-Harris
Prince William County Public Schools
14800 Joplin Road
Manassas, VA 20112
Thursday, April 2, 2015
5544 Karen Elaine Drive #1518
New Carrollton, MD 20784
acozy6@r.postjobfree.com
Dear HR Administrator:
I am very interested in obtaining the position with your division providing technical
support to your unit. I am confident that my education combined with my
working/life experiences has provided me with the proper qualifications to fulfill the
responsibilities of the position.
I would greatly appreciate the opportunity to discuss my background in further detail
with you in regards to your division’s employment needs.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely,
Kathy L. Johnson
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