Allison R. Hughes

**** ******* **** ****

Lawrenceville, GA 30043

Ph: 404-***-****

acolpb@r.postjobfree.com

PROJECT COORDINATOR / PURCHASING AGENT / CONSTRUCTION ACCOUNTANT

A highly efficient and detail oriented Project Coordinator, Purchasing

Agent, Construction Accountant and Operations Manager who applies an

extensive knowledge of the Construction industry to achieve company goals

while ensuring GAAP standards are met and company is in OSHA Compliance.

Technical Knowledge:

. Foundation Construction Accounting Software, Peachtree Accounting,

QuickBooks,Timberline

. AIA Contract Documentation, Lotus Notes, Lotus Approach, Star Project,

Intuit Master Builder and Sage

. Microsoft Office Suite; Word, Excel, PowerPoint, Access, Outlook,

Project, OneNote and Publisher

Employment History:

Purchasing Agent / Construction Coordinator - IA Group,

Inc. Norcross, GA 2014-Present

. Manage, track, analyze and report on delivery,

installation, job progress, and any changes to the project

affecting timeline, costs or products in any way.

. Purchase the highest quality merchandise at the lowest

possible price and in correct amounts..

. Prepare purchase orders, solicit bid proposals and review

requisitions for goods and services.

. Posted to General Ledger accounts and perform cash flow

analysis.

. Research and evaluate suppliers based on price, quality,

selection, service, support, availability, reliability,

production and distribution capabilities, and the

supplier's reputation and history.

. Monitor shipments to ensure that goods come in on time, and

in the event of problems trace shipments and follow up

undelivered goods.

. Confer with staff, users, and vendors to discuss defective

or unacceptable goods or services and determine corrective

action.

. Communicate effectively and efficiently with National Sales

Manager as to the status of projects daily and proactively

problem solve and present solutions to expected issues that

may arise.

. Work closely with Installation Superintendent to measure

and quote jobs for install when PM needs to be elsewhere.

. Acquire, interview, quote and hire sub-contractors in

areas/projects where Company chooses not to install.

. Measure, quote, sketch and inform National Sales Manager of

the layout of each job, delivery location for projects,

scope of work attainable, and flowchart timeline project.

Accountant / Operations Manager - Tristar Environmental, Duluth, GA

2008-2013

. Managed company-wide accounting and reporting functions for

two corporations and two holding companies with annual

sales exceeding $7 million, as well as weekly payroll

processing of approximately 40 employees.

. Handled Accounts Payable/Receivable and expense control

processes including bank and account reconciliation, cash

receipts, weekly payables, time/materials billings,

invoicing, purchase orders, back-charges, and percent

complete billings.

. Performed month/year end reconciliations and general ledger

entries.

. Analyzed business performance to maximize operations.

. Posted to General Ledger accounts and perform cash flow

analysis.

. Managed multi-state/county licenses and tax reporting for

each location.

. Maintained and managed Human Resources including safety and

employee manuals, employee applications, tax documents,

deductions, garnishments; benefits; payroll exceptions and

W-2 withholdings.

. Performed project administration, such as securing

contracts, ordering architectural plans and specifications,

maintained project files, obtained building permits and 10

day notifications.

. Created and maintained project schedules, made appropriate

adjustments as necessary to assure schedule, budget and

costs were on target.

. Assisted project managers with bid estimate preparations.

. Maintained vendor files, including contracts, lien waivers,

insurance certificates and W-9 forms.

. Handled annual insurance audits

. Maintained customer files, including contacts, affidavits,

notice of commencements, and other required AIA forms per

project specifications.

Office Management - Crabtree Construction Company, Jacksonville, FL

2005-2007

. Coordinated schedules and managed travel arrangements for

senior management; maintained travel expense accounts.

. Performed general office duties such as ordering office

supplies, maintaining files, managing correspondence;

answer and screening incoming calls, coordinate calendars,

establish meeting schedules and organized agendas.

. Responsible for all Human Resources functions including

welcoming all new employees to the organization by

conducting orientation and administering new hire

information. Ensured a safe and drug-free workplace by

scheduling pre-employment drug testing for all new hires

and administering benefits such as insurance, 401K, etc.

. Performed administrative duties such as assisting in the

bidding process, preparing subcontracts and owner

contracts, purchase orders, change orders, and

warranty/maintenance calls.

. Handled all front desk responsibilities such as all

incoming calls and greeting clients, subcontractors and

vendors.

. Upon Superintendent request, ensure all dumpsters,

constructions trailers, & field equipment are ordered and

onsite as per the construction schedule.

. Full Cycle Accounts Payable - Match invoice to Purchase

Order, Distribute for approval, Code all invoices, Enter

into Accounting system, Cut Checks weekly.

. Process in house weekly payroll, payroll taxes

. Worker's Compensation Monthly Reporting

. Track all Subcontractor Insurance and notifying them of

expirations, cancellations, as well as handling annual

insurance audits

. Preparation of all Notice of Commencements

. Maintain Company Business Licenses and Renewals (city,

county, state, federal, Secretary of State, etc.)

Administrative Assistant - T.D. Farrell Construction, Inc.,

Alpharetta, GA 2001-2005

Promoted within 4 months of employment from

Receptionist to Admin. Asst.

. Assisted 4 project managers with all paperwork involved in

building commercial retail stores from start to finish

(such as Costco, Academy Sports, Wal-Marts, Bed, Bath &

Beyond, various shopping centers, etc.

. Assisted in all bidding, such as creating and formulating

bid forms in Microsoft Excel, sending Bid Invites to

subcontractors with instructions to download plans and

specifications on T.D. Farrell Online Plan Room, processed

all addendums, maintained Online Plan Room to make sure all

of the current information was available for subcontractors

and submitted bids to clients.

. Prepared subcontracts and subcontract packages, change

orders and purchase orders. Processed owner contracts and

change orders.

. Processed all submittals/shop drawings from all

subcontractors/suppliers.

. Prepared closeout books required by all owners.

. Handled all warranty/maintenance calls for the duration of

one year from the grand opening date for all projects.

.

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