Rebecca Espinoza

**** **** ******

Lyons, IL ****4

708-***-****

acol79@r.postjobfree.com

CAREER PROFILE

Experienced and dedicated senior administrative assistant and business development professional with a proven

track record in fostering and nurturing long-term relationships. Ability to develop and implement feasible

timelines and budgets, along with an ability to effectively lead cross-functional teams, has led to ongoing career

progression. Extensive expertise in the coordination, planning, and support of daily operational and

administrative functions. Demonstrated capacity to provide comprehensive support for executive-level staff,

including scheduling, logistics, and effectively managing all essential tasks. Seeking a senior administrative role

to apply strong project management and business development skills to the growth of a top tier firm.

AREAS OF STRENGTH AND EXPERTISE

• • •

Business Development Process Implementation Microsoft Office

• • Suite

Team Management Strategic Planning & Analysis

• Project

• •

Type 65-70 WPM Cross-Functional Skills

Management

• Relationship

Building

PROFESSIONAL EXPERIENCE

Witt/Kieffer – Oak Brook, IL 06/2014 – 10/2014

Administrative Assistant

Provided support to two consultants, working in Education Practice, while functioning in a team environment, and

providing back-up support for other team members as needed.

Key Responsibilities:

• Created leadership profiles, fee letters and contracts, and processed all CV/resumes and filing in a central

location for easy access.

• Obtained access for client search committee to secured website, scheduled airport and campus interviews,

including submitting portfolio of CV and cover letters to the client and coordinating all logistics.

• Performed reference checks, generated offer letters to candidates on behalf of the client, and submitted

job closure paperwork.

• Sent the new hires congratulatory plants on behalf of Witt/Kieffer.

Lawyers Trust Fund of Illinois – Chicago, IL 05/2012 – 06/2014

Administrative Coordinator--

Provided administrative support to two Executive Directors and an office of four employees. Oversaw accounts

payable/receivable, maintaining office supply inventory, payroll, benefits and facilities.

Key Responsibilities:

• Routinely prepared materials for quarterly board of directors meetings and mail via overnight or

messenger delivery.

• Oversaw preparations for annual meeting, performed research in determining the most cost effective

method for payroll and copier services.

• Maintained quarterly fiscal year binders and submitted to Accountant at the end of each quarter, as well as

assisted with annual audits.

• Successfully coordinated transition from landline phones to VoIP system that resulted in considerable cost

savings, and assisted with assigned projects as needed.

Rebecca Espinoza Resume, Page 2

Rebecca Espinoza Resume, Page 3

Ramirez & Rains 05/2008 – 05/2012

Independent Contractor/Administrative Assistant 10/2014 - present

Provided administrative support to six independent Investment Advisors. Prepared and processed pre and post-

sale, new business paperwork, communicating with investment companies to ensure new and current clients were

properly established and maintained client database.

Key Responsibilities:

• Communicated with clients on a daily basis.

• Maintained library of prospectuses and marketing/sales kits.

• Performed extensive research to find solutions for complex client requests.

• Assisted in the coordination of successful client seminars.

• Ensured all client files met Compliance guidelines.

United Healthcare – Westmont, IL 12/1986 – 12/2000

Human Resources Coordinator (1999 to 2000)

Served as Human Resources Liaison for a staff of 150 employees.

Key Responsibilities:

• Conducted orientation for all new hires, maintained attendance and payroll records, and participated in

task forces.

• Coordinated and implemented annual enrollment sessions for employees, and process new hire

paperwork, while providing support to the Salt Lake City office.

Senior Administrative Assistant (1986 to 1999)

Provided administrative support for a Director, two Medical Directors, and a team of 12 managers, while

supervising a staff of 5 secretaries. Expertly managed accounts payable and payroll, travel arrangements and

expenses, and served as Human Resources liaison for a staff of 150 employees. Provided oversight to the

administrative budget and prepared expense reports. Coordinated orientation for all new hires and maintained

attendance records.

Key Responsibilities:

• Supervised a team of 5 secretaries responsible for typing all correspondence, faxing, filing, photocopying,

and mailroom responsibilities.

• Served as Facilities Coordinator for the office, prepared monthly management reports, and actively

participated in the safety committee.

• Assisted with office move and the merger of two offices into one.

• Reduced company staffing expenses by $48K, by evaluating the secretarial needs of two merged offices

and consolidating a team of 7 secretaries down to 5.

~ REFERENCES AVAILABLE UPON REQUEST ~

Contact this candidate