Hilary J. Poepperling

WORK EXPERIENCE

*/**** ** ******* ******* World

Harrisburg, PA

. Retail Office Assistant -Acting Manager

. Provide Administrative Support the Retail Manager

. Preparing Payroll/Time Sheets

. Scheduling Employees

. Procuring Parts and Office Supplies

. Preparing Daily Reports, Month End Report

. Interviewing New Hires and Preparing New Hire Documents

. Prepare Expense Reports

. Handle customer complaints and inquires

. Prepare Vendor Charge Back

3/2014 to 5/2014 US Tech Solutions

Carlisle, PA

. Administrative Assistant

. Work across multiple teams and departments to ensure item entry is

completed for each week's circulars.

. Coordinated with vendors and merchandisers for special projects

. Create/disseminate different reports/information such as Clip

Coupon reports, GO reviews, and FSI notifications.

. Communicate to teams/managers/VPs reminders, reports, and

instructions to execute tactics on a daily basis.

. Examine incoming emails and assignments, prioritize them, and

execute with judgment on instructional gaps.

. Responds to ad hoc assignments with short notice, often to resolve

issues for documents ready to be published.

. Proof reads circulars and raised questions about items that appear

incorrect.

4/2012 to 2/2013 Varish Construction

Gettysburg, PA

. Project Manager

. Managing multiple projects, responsible for overseeing the project

from start to finish.

. Perform safety meeting and follow safety regulations on all jobs.

. Perform daily inspections of quality workmanship.

. Schedule equipment, man lifts, fork trucks etc.

. Ordering of Materials and scheduling of Man Power.

. Review Submittals, Blue Prints and Shop Drawings.

. Prepare Job Status Reports, Employee Timesheets, and Expense

Reports.

. Schedule and attend meetings with Sub-Contractors, Prime

Contractors, Superintendents, Estimators and Project Owner/Owners.

. Coordinate and Implement the Project Schedule. Approve Invoices;

create RFIs, and Change Orders. Work with Sub-Contractors,

Suppliers to meet project deadlines and handle issues that arise on

a daily basis.

. Hiring and firing of employees. Work as a superintendent, laborer

as needed to get projects completed on time.

11/2011 to 4/2012 Commonwealth of Pennsylvania, Department of General

Services, Harrisburg, PA

. Associate Commodity Specialist

. Responsible for the administration of all procurement activities

from the development and implementation of the sourcing strategy to

the management of contracts and the supply for assigned commodities

. Current Project: Equipment Maintenance Contract, Media Planning

Contract, Media Advertising Contract and Audio Visual Production

Contract

. Develop and maintain supplier contracts, monitor agency compliance

to contracts

. Develop and maintain commodity plans

. Provide direction to and work closely with commodity team, assigned

contract coordinators, and business analyst

. Review request and provides recommendations for emergency purchases,

sole source purchases

. Assess bids-proposals, documents recommendations and communicate

results to agencies and suppliers

. Supplier Negotiations

. Responsible for tracking and managing cost savings-metrics

. Managing supplier base

. Develop and manage commodity councils for commodities

. Quality management of internal processes and supply chain

. Attend and provide meetings

. Develop RFI, RFQs, RFPs and ITBs with potential supplier and other

Commodity Specialist

2/2007 to 11/2011 Commonwealth of Pennsylvania, Department of General

Services, Harrisburg, PA

. Commodity Specialist

. Responsible for the administration of all procurement activities

from the development and implementation of the sourcing strategy to

the management of contracts and the supply for assigned commodities

. Current Project: Equipment Maintenance Contract, Media Planning

Contract, Media Advertising Contract and Audio Visual Production

Contract

. Develop and maintain supplier contracts, monitor agency compliance

to contracts

. Develop and maintain commodity plans

. Provide direction to and work closely with commodity team, assigned

contract coordinators, and business analyst

. Review request and provides recommendations for emergency purchases,

sole source purchases

. Assess bids-proposals, documents recommendations and communicate

results to agencies and suppliers

. Supplier Negotiations

. Responsible for tracking and managing cost savings-metrics

. Managing supplier base

. Develop and manage commodity councils for commodities

. Quality management of internal processes and supply chain

. Attend and provide meetings

. Develop RFI, RFQs, RFPs and ITBs with potential supplier and other

Commodity Specialist

. SRM customer help desk

. Help develop the DGS Disaster-Emergency Contact List

5/2006 to 2/2007 Commonwealth of Pennsylvania, Department of General

Services, Harrisburg, PA

. Business Analyst/Management Technician

. Development of annual strategic commodity plans for Commodity

Specialist

. Research and assist Commodity Specialist for total cost methodology

to establish Fair Market Value

. Participating and supporting Commodity Specialist with internal and

external meetings, working side by side with the Associate Commodity

manager regarding the EMP Program

. Participate in development of RFQ, ITQ and RFP contracts with

Commodity Specialists

. Maintain Suppliers Contracts for the Facilities ITQ and for the

Security Contract

. Travel with team to support and assist with offsite meetings and

presentations

. Travel with team on facility tours to participate and assist in

commodity contract development

. Supporting all areas associated with administrative duties and

providing support to the Director, Commodity Managers, Associate

Commodity Manager and Commodity Specialist

. Participate in pre-bid conferences

. Arrange meetings for Commodity Specialist with Agencies and Suppliers

. SRM Training for Supplier Registration Help Desk Support

. Create and maintain spreadsheets for tracking of department

functions,

. Prepare reports on a daily, weekly and monthly basis in Business

Warehouse and SAP accounting system.

. Preparing and organizing Bi-Weekly Status Report for Commodity Manager

. Prepare and update delegation log and savings tracker

o Additionally, acting as team Contract Coordinator

. Web-Posting

. E-mail Alerts

. Contract Signature Process

. Sole Source Request

o Assist additional team, regarding LTL Contract

6/2004 to 5/2006 Rite Aid Corporation 5/2005 to 5/2006 (Additional

Role) Camp Hill, PA

. Executive Administrative Assistant

o Project Leader for Supplier Advisory Board

. Project Leader for Supplier Collaborative Business

Partners

. Schedule and organize 32 meetings for the Collaborative

Business Partners

. Provide Administrative support to the Vice President of Category

Management Systems, one Director, one System's Manager and two

Contractors

. Create and maintain spreadsheets for tracking of department

functions

. Prepare reports on a daily, weekly and monthly basis

. Prepare internal and external correspondence

. Maintain calendars for Vice President, Director, System's Manager

and Contractors.

. Arrange travel; schedule and coordinate Suppliers and Rite Aid

training classes, coordinate and manager committee projects as well

as participate on the committees

. Prepare expenses

. Handle customer complaints and inquires

. Prepare training manuals, along with training the suppliers on Rite

Aid applications.

. Re-Organized and updated departments filing system

. Maintain and enforced a training schedule for our

suppliers

. Help develop policy and procedure for the Supplier

Advisory Board and Collaborative Business Planning

Partners

. Help desk for the Vendor Portal

5/2002 to 6/2004 Rite Aid Corporation

Camp Hill, PA

. Executive Administrative Assistant

. Worked with my Category Managers to find ways to make the supply chain

method work more efficiently regarding the reduction of inventory

(min, max), out of stock issues, and finding ways to increase sales

within the chain.

. Responsible for the Procurement of sign kits for GNC Stores

. Responsible for the Procurement of supplies and maintain supply

closets for two cost centers

. Sourcing of new Supplier of new commodities

. Researched and developed strategies and held negotiations with

suppliers

. Participated in Supplier meetings with Category Managers and Associate

Category Managers

. Prepared category presentation on shelf displays and off shelf

displays at Model Store and Check Stands

. Researched and supported commodity packaging

. Provide Administrative support to the department Vice President, two

Category Managers, one Associate Category Manager and one Business

Analyst

. Prepare accurate item maintenance and integrity reports

. Prepare recall dispositions, damage and outdate worksheets for the

Supply Management Department

. Assisted in the development of white sheets

. Prepare presentation for supplier meetings

. Prepare expenses

11/2001 to 5/2002 Brenner Dodge

Harrisburg, PA

. Administrative Assistant

. Prepared invoices for the Services Department

. Processed Pennsylvania inspection stickers

. Prepared purchase orders for Services Department

. Scheduled appointments for Services Department and Customer Service

. Covered for the switch board operator as needed

. Organized the Service Department Office

. Changed the office filing system to color-coded filing for all

customers

1994 to 2001 Penn's Best Trucking

Meshoppen, PA

. Supervisor of Billing Department/Accounts Receivable/Collections

. Responsible for the daily operations of the department

. Responsible for the Procurement of supplies for the whole operation

. Responsible for collections

. Close accounts receivable accounts every month

. Prepare freight bills on a daily basis

. Post cash deposits, past-due reports.

. Worked with dispatch department to quantify costs

. Supervised 3 full time employees and scheduling for full and part time

employees

. Responsible for scheduling, hiring and firing of employees

1999 to 2001 Meshoppen Township Supervisor

Meshoppen, PA

. Secretary/Treasurer

. Assist in the basic operation of the Township

. Responsible for the Procurement of supplies for the township

. Execute record keeping, filing, balancing checkbooks, ledgers, payroll

taxes quarterly taxes, budgets and advertising, unemployment forms

. Holding Monthly Meetings, Prepare monthly agenda and minutes

. Recreated the township filing system

. Prepared deposits and write checks for accounts payable

. Issue building and sewage permits

. Implemented use of QuickBooks for Township

1991 to 2001 Rental Property's, Owner

Meshoppen, PA

2000 to 2001 Splash of Color, Owner

Meshoppen, PA

1993 to 1999 Wine and Spirit Shoppe, Cashier

Tunkhannock, PA

1988 to 1994 Russell Hill Water & Sanitary Co, Secretary

Tunkhannock, PA

1988 to 1994 Merchants Bank North, Branch Supervisor

Tunkhannock, PA

1987 to 1988 Procter and Gamble Credit Union, Teller

Mehoopany, PA

1985 to 1987 Merchants Bank North, Branch, Teller

Tunkhannock, PA

EDUCATION

. Graduated 1985 - Elk Lake High School

. 1991 to 1994 Luzerne Community College - Business Administration

. Completed the HIPPA confidentiality course

. Procurement 101 - John Troxel Training

. Proficient in Word, Excel, Power Point and Access

. Adobe Professional

. Project Basic

. DiSC

. Setting Goals and Standards

. Time Management and Prioritizing

. Fish! Catch the Energy, Release the Potential

COMMUNITY ACTIVITIES

Harrisburg Young Professionals

East Penn's Borough Choral Booster-Treasurer

Endless Mountains Council of the Arts-Board Member

Emergency Management Coordinator for Meshoppen Township

Penn's Best Relay for Life Team

210 Vaow Road

Meshoppen, PA 18630

acocrn@r.postjobfree.com

717-***-****

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